Busara Center for Behavioral
Economics
Team Assistant
Team Assistant
Nairobi County, Kenya
Admin
Introduction: The Busara Center for Behavioral Economics is seeking qualified individuals for the position of Team Assistant.
Introduction: The Busara Center for Behavioral Economics is seeking qualified individuals for the position of Team Assistant.
Responsibilities:
Administrative Support
Administrative Support
- Maintain
up-to-date project files (both paper and electronic) and retrieve data
from various sources;
- Co-ordinate
with other international offices, and liaise frequently with team members
both in Uganda, US and in the Nairobi office;
- Track and
report on appropriate aspects of the Team’s operational activities;
- Co-ordinate
time management and schedules, taking current and future priorities into
account, anticipate and monitor changes, and communicate the information;
- Track assigned
tasks/project steps/ timetables using modern office management
technologies, coordinate with relevant staff, provide assistance and/or
information on project-related matters;
- Solve
non-routine problems creatively and resourcefully;
- Maintaining
and replenishing office inventory & supplies;
- Serve as a backup
to other staff and Assistants on project and administrative tasks;
Communication Support
- Draft
correspondence (standard letters, memos, faxes, etc.) conforming to the
Organization’s regional standards, using proper grammar, punctuation and
style and proofread materials;
- Draft minutes
of meetings and provide assistance in editing large documents;
- Coordination
of information flow in the office and dissemination of communication to
the teams;
- Review and
screen incoming correspondence for the Directors’ and prioritize documents
according to action required.
Logistical Support
- Assists in
preparation and logistical planning for various events, e.g. conferences,
workshops, etc.;
- Make
arrangements for official travel of the Directors and other team members;
prepare travel requests, hotel reservations, visas, tickets, DSA, taxis
etc.
- Offer travel
related support for external visitors to the Kenya Office and around the
International offices.
Requirements
Qualifications:
Qualifications:
- A University
degree in Business Administration or equivalent
- An unhealthy
obsession for organization and structures
- Excruciating
attention to detail and eye for proofreading
- Very strong
interpersonal skills and the ability to build relationship with staff,
board members, external partners, and clients
- Proven ability
to handle confidential information with discretion, be adaptable to
various competing demands, and demonstrate the highest level of customer /
client services and response
- Ability to
manage and cope with stressful situations
- Prompt, present,
and around the clock availability during high stress periods.
- Ability to
read and respond to office moods and temperaments.
- Ability to
direct and manage a team of your peers as well as effectively manage up.
- Innate ability
to solve problems and provide practical solutions
- Advanced MS
Office Experience
- Exceptional
written and verbal communication skills.
Benefits
- Competitive
salary and benefits
- Energetic,
fast-paced work environment
- Opportunities
for rapid growth
CLICK HERE to apply online
