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Program Assistant Job in Nairobi, Kenya - NGO

International Organization for Migration (IOM)
Open to Internal and External Candidates
Position Title: Program Assistant – AVRR and Counter Trafficking - BMM
Vacancy No.: IOMRONBO/VN/011/2017
Duty Station: Nairobi, Kenya
Classification: General Service Staff, Grade G5

Type of Appointment: One Year Fixed Term Contract, with possibility of Extension
Estimated Start Date: As soon as possible
Closing Date: July 5, 2017
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. 

IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Organizational Context and Scope: Under the overall coordination of the Regional Director’s Office, with the direct supervision of the Senior, and Deputy Regional Programme Managers (Migration Management), IOM seeks a proactive individual to provide technical support in the implementation of the BMM programme through, assisting in the coordination, implementation, monitoring of and reporting on activities under the AVRR and CT components of the BMM programme.
The overall Better Migration Management Project is a regional, multi-year, multi-partner project funded by the EU Trust Fund for Africa, and coordinated by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ). 

IOM is one the main implementing partners for the project along with UNODC, Expertise France, Italian State Police, CIVIPOL and the British Council.

This two year project will be implemented in the following countries – Djibouti, Eritrea, Ethiopia, Kenya, Somalia, South Sudan and Sudan.
The BMM programme takes a regional approach and aims to provide capacity building to improve migration management, in particular to prevent and address irregular migration, including smuggling of migrants and trafficking in human beings. 

The intervention logic is based on four components: 

(1) support for policy and legislative development and harmonization for better migration and border governance 

(2) capacity building in the form of training, technical assistance and the provision of appropriate equipment to those implementing migration related policies;

(3) support to the identification, assistance and protection of migrants in need; and

(4) awareness-raising with regards to alternative livelihood options, including safe migration.
IOM is committed to a diverse and inclusive environment.

Internal and External candidates are eligible to apply to this vacancy. 

For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context: Under the overall supervision of the Senior Regional Programme Manager (Migration Management) and direct supervision of the Deputy Regional Programme Manager, in close coordination with Finance, the selected candidate will be responsible for the following duties and tasks:
Core Functions / Responsibilities:
  1. Assist in the technical and administrative implementation of Assisted Voluntary Return and Counter Trafficking activities under the BMM.
  2. Serve as the focal point for AVRR and Counter Trafficking at the Regional level under the guidance of the Regional Thematic Specialist, and Senior and Deputy Regional Programme Managers (Migration Management).
  3. Maintain programme-related correspondence and progress, technical reports, visibility and communication material and other relevant background documents.
  4. Draft reports and formal correspondence and assist in dissemination to relevant counterparts.
  5. Monitor the status of the programme, compile, summarize and present information/data on activities and produce reports on a regular basis, with regards to AVRR/CT related activities.
  6. Assist the Senior and Deputy Regional Programme Managers (Migration Management) in providing technical support to increase the capacity of implementing missions engaged in service provision, outreach, advocacy and awareness.
  7. Undertake duty travel related to programme implementation as tasked by the Senior and/or Deputy Regional Programme Managers (Mixed Migration).
  8. Attend donor/partner/Government coordination meetings and events
  9. Organize and arrange conferences and/or training sessions related to programme implementation.
  10. Perform any other duties as may be required from time to time in the programme unit.
Required Qualifications and Experience
  1. Bachelor’s degree in a related field, such as the Social Sciences, Business and Admin, or Law.
  2. At least three years of professional work experience with United Nations Agency, Non-Governmental Organisations (NGOs) or in the private sector in management of supplies, logistics or administration.
  3. Proficient in computer software: Microsoft Office (Outlook, Words, Excel and Internet Explorer). In particular, strong command of Excel is required.
  4. Familiarity with the current political and security environments in the region.
  • Good command of written and spoken English and Kiswahili
  • Knowledge of French is an advantage
Required Competencies
The incumbent is expected to demonstrate the following competencies:
  • Accountability- Accepts and gives constructive criticism
  • Client Orientation- Identifies the immediate and peripheral clients of own work
  • Continuous Learning- Contributes to colleagues' learning
  • Communication - Actively shares relevant information
  • Creativity and Initiative - Actively seeks new ways of improving programmes or services
  • Leadership and Negotiation - Convinces others to share resources
  • Performance Management - Provides constructive feedback to colleagues
  • Planning and Organizing - Sets clear and achievable goals consistent with agreed priorities for self and others
  • Professionalism - Masters subject matter related to responsibilities
  • Teamwork - Actively contributes to an effective, collegial, and agreeable team environment
  • Technological Awareness - Learns about developments in available technology
  • Resource Mobilization - Establishes realistic resource requirements to meet IOM needs.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. 

In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to Apply:
Submit cover letter and CV, including daytime telephone and e-mail contact to:

International Organization for Migration (IOM),
RO Human Resources Department, 
send via e-mail to
Closing Date: 5th July, 2017

Only Shortlisted Applicants will be contacted.
NO FEE: The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.

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