Executive Office Coordinator
At the moment we’re looking for an
Executive Office Coordinator to join our energetic, enthusiastic and passionate
team at InterContinental Nairobi. The successful candidate will report directly
to the Resident Manager.
Duties and Responsibilities
·
Assists the Resident Manager in day
to day support of his schedule, including travel arrangements and meeting
preparations.
Prepares various administrative procedures and other correspondence communicated by the Resident
·
Manager.
·
Serves as a contact and liaison for
assigned functions and programs within and outside the Hotels, clients, key
organizations and agencies.
·
Drafts response letters to guest
questionnaires/concerns/complaints and any other correspondence for the
Resident Manager’s approval
·
Participates in the maintenance of a
calendar of activities, meetings, and various events for the Executive Office
and coordinates activities with the relevant contacts.
·
Screens calls, visitors, and mail
while providing information and assistance including responding to sensitive
requests for information and assistance from clients and staff.
·
Performs duties of the PA to the Area
General Manager – EA during his/her absence.
·
Performs related duties as required.
·
Maintain hard copy and electronic
filing system.
·
Prepare statistical daily, weekly and
monthly reports.
Qualifications
·
3 – 5 years experience offering
administrative support to a senior executive
·
Previous Hospitality experience is
preferred but not a must
·
Excellent oral and communication
skills
·
Ability to prioritize and quickly
re-prioritize workload regularly.
·
Ability to foresee needs for planning
purposes, and to follow-up for completion of activities.
·
Ability to interact courteously and
effectively Colleagues and Clients.
How to Apply