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Office Coordinator Job in Kenya

Executive Office Coordinator
At the moment we’re looking for an Executive Office Coordinator to join our energetic, enthusiastic and passionate team at InterContinental Nairobi. The successful candidate will report directly to the Resident Manager.

Duties and Responsibilities

·         Assists the Resident Manager in day to day support of his schedule, including travel arrangements and meeting preparations.

Prepares various administrative procedures and other correspondence communicated by the Resident

·         Manager.
·         Serves as a contact and liaison for assigned functions and programs within and outside the Hotels, clients, key organizations and agencies.
·         Drafts response letters to guest questionnaires/concerns/complaints and any other correspondence for the Resident Manager’s approval
·         Participates in the maintenance of a calendar of activities, meetings, and various events for the Executive Office and coordinates activities with the relevant contacts.
·         Screens calls, visitors, and mail while providing information and assistance including responding to sensitive requests for information and assistance from clients and staff.
·         Performs duties of the PA to the Area General Manager – EA during his/her absence.
·         Performs related duties as required.
·         Maintain hard copy and electronic filing system.
·         Prepare statistical daily, weekly and monthly reports.

Qualifications

·         3 – 5 years experience offering administrative support to a senior executive
·         Previous Hospitality experience is preferred but not a must
·         Excellent oral and communication skills
·         Ability to prioritize and quickly re-prioritize workload regularly.
·         Ability to foresee needs for planning purposes, and to follow-up for completion of activities.
·         Ability to interact courteously and effectively Colleagues and Clients.
How to Apply

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