Project Office Administrator
Our client, a professional services
business that delivers projects, provides expertise in engineering, procurement
and construction, is looking for a Project Office Administrator for its offices
in Nairobi.
The successful candidate will assist
the project/business with general execution and coordination of all tasks
related to office and project administration.
Key Responsibilities
·
Handle general enquiries received by
email or phone regarding company activities and direct appropriately
·
Manage work permit processes for
expats with assistance of local service providers and authorities
·
Organize meetings, conference rooms,
data projectors and catering etc.
·
Manage the office stationary supplies
·
Ensure general neatnes/cleanliness of
the office environment is maintained
·
Coordinate the submission of tender
and proposal documents
·
Arrange and manage all travel and
accommodation bookings for project personnel
·
Assist with tracking of invoice due
to suppliers where required
·
Manage the project/office petty cash
system
·
Assist with credit card
reconciliation for senior managers
·
Monitor dates on fire extinguishers
and assist with coordination of external check when necessary
Qualifications
·
Bachelors in Business Administration from
recognized university
·
Advanced capability with MS Word, MS
Excel and Outlook
·
Minimum 7 years’ experience in an
administration role
·
Driver’s license preferred
·
Additional courses in financial
management would be an advantage
·
Swahili & English fluent
·
Excellent communication skills
·
Willingness to travel once a year
How to Apply