Internal Auditor
Responsibilities
·
Undertake audit assignments to
confirm the adequacy and effectiveness of governance, risk management.
·
Internal controls systems by
performing substantive and compliance testing of accountable records and
documents and preparing working papers.
·
Undertake fraud investigations to
confirm whether there are material breaches in policy, procedures and relevant
regulations through review of accountable documents and records and preparing
working papers.
·
Performing risk assessment to
determine appropriate levels of risk appetite and recommend appropriate
mitigating actions/ interventions through risk reviews and developing risk
maps.
·
Provide input in preparation of audit
reports for given assignments by capturing relevant audit findings and
recommendations from working papers to give an assurance on the adequacy and
effectiveness of systems within the Institute.
Qualifications
For appointment to this grade, an
officer must have:
·
A minimum of three (3) years audit
experience in the grade of Internal Auditor III or in a comparable position.
·
Part II Certified Public Accountant
(CPA) or its equivalent from a recognized institution
·
Bachelors of commerce Degree (
Accounting option/Finance) or its equivalent from a Recognized Institution;
Kenya Certificate of Secondary Education mean grade C+ (plus) or its equivalent from a recognized Institution; and Certificate in computer applications from a recognized institution.
Kenya Certificate of Secondary Education mean grade C+ (plus) or its equivalent from a recognized Institution; and Certificate in computer applications from a recognized institution.
Finance Deputy Director
Purpose of the Job
This position is responsible for
planning, directing, coordinating and controlling the Institute’s financial
resources in accordance with the Government/ Institute’s policies and
regulations to ensure that financial resources are properly allocated and
utilized towards achieving institutional goals and objectives.
Responsibilities
·
Report to Senior Deputy Director
Finance and Administration.
·
Prepare and review detailed budgets
for approval by the Senior Deputy
·
Director Finance and administration
in conjunction with the Director and/or appropriate Sub Committee of Board of
Directors.
·
Advise on the proper allocation of
financial resources across the Institutein various priority areas in line with
the available resources in order to meet institutional goals.
·
Ensure that all financial reporting
obligations are met in relation to submissions for funding, for research and
any other initiatives.
·
Develop the Institute’s funding base
to secure present and future service delivery.
·
Participate in the Formulation and
development of accounting procedures and regulations to ensure that accounting
standards are adhered to.
·
Prepare and consolidate the
Institutes audit responses for submission by the Director to external auditors
to facilitate effective audit exercise.
·
Advice the Senior Deputy Directors on
funding issues and stakeholders on future service delivery initiatives and
developments in conjunction with the chief resource mobilization officer.
·
Deputize the Senior Deputy Director
Finance and Administration when necessary.
·
Sign annual performance contract with
the Senior Deputy Director Finance and Administration
·
Prepare Divisional budget.
·
Ensure that all financial obligations
are met to enable timely payments.
·
Submit monthly financial reports to
the Director/CEO through the
·
Senior Deputy Director Finance and
Administration to inform and enable make sound decisions.
·
Develop the Institute’s cash flow
plan for effective planning.
·
Ensure that appropriate financial
regulations and controls are in place for compliance.
·
Ensure that all finances are properly
administered and monitored, including credit control.
·
Maintain/coordinate day to-day the
Institutes financial activities to ensure achievement of the Institutes
objectives.
·
Signatory to all the Institutes Bank
Accounts up to limits as agreed by the institute.
·
Maintain day-to-day financial control
of the service within budget heads agreed by the institute.
·
Monitoring and evaluation of
financial activities of the Institute.
·
Appraise and supervise the staff in
the division to ensure they meet their targets.
Qualifications
·
At least fifteen (15) years of
relevant experience, three (3) of which must be in the grade of Principal
Accountant or in a comparable position;
·
Master’s Degree in Business
Administration (Accounting/Finance Option) or its equivalent from a recognized
institution;
·
Bachelor of Commerce Degree
(Accounting/ Finance Option) or its equivalent from a recognized institution;
·
Certified Public Accountant (Kenya)
or its equivalent from a recognized institution;
·
Attended a Strategic Leadership
Course or its equivalent from a recognized institution;
·
Valid membership to a relevant
professional body.
·
Kenya Certificate of Secondary
Education mean grade C+ (plus) or its equivalent from a recognized Institution;
and
·
Have clearance certificates as
contained in Chapter six of the Kenya Constitution 2010 from Kenya Revenue
Authority (KRA), Ethics and Anti Corruption
·
Commission (EACC), Police, Higher
Education Loans Board (HELB), An approved Credit Reference Bureau and
Commission on University Education (CUE) for degrees obtained outside Kenya.
Typical Technical Competencies
·
Computer literacy especially on
ACCPAC software.
·
Well versed with IPSAS-International
public sector accounting standards.
·
Compliance with Public Finance
Management(PFM) Act
Internal Auditor
Purpose of the Job
The purpose of this job is to provide
independent assurance to ensure that the Institute’s risk management,
governance and internal control processes are operating effectively.
Responsibilities
·
Develop policies to ensure actions
are properly guided in reaching decisions.
·
Develop strategies to ensure objectives
are met as planned.
·
Develop budgets and work plans to
match operational requirements with available funds.
·
Prepare and present quarterly reports
to Board Audit Committee and senior management for deliberations and decision
making.
·
Allocate work to staff in the Audit
Division to ensure targets are met and that time is properly utilized.
·
Evaluate the performance of staff in
the Division to ascertain efficiency and effectiveness in work performance in
meeting the objectives of the Unit.
·
Prepare and negotiate the Division
performance contract to outline the specific tasks to be undertaken by the unit
to contribute to the Institute’s mandate.
·
Provide Secretarial services to the
Board Audit Committee to ensure all deliberations are correctly captured and that
all board papers are dispatched in time to members of the committee.
·
Provide Secretarial services to the
Institute’s Corruption Prevention Committee to ensure that all Anti-corruption
activities are reviewed and acted upon on quarterly basis.
·
Prepare the unit’s budget.
·
Control and manage the Unit’s budget
and expenditure.
·
Provide input into the Institute’s
budgeting process.
·
Provide leadership to unit when
undertaking audit assignments to confirm the adequacy and effectiveness of
governance, risk management and internal controls systems through review of
audit reports.
·
Provide leadership in Division when
undertaking fraud investigations to confirm whether they are material breaches
in policy, procedures and relevant regulations through review of reports.
·
Provide leadership in the Division
when undertaking risk managementactivities to determine appropriate levels of
risk appetite and mitigating actions/ interventions through review of developed
risk registers and Institute’s risk policy.
·
Prepare report to Management/Board to
ascertain whether prior audit issues have been adequately addressed
/implemented.
·
Secretary to the Anti-Corruption
Committee of the Institute – works with the Chairperson of the Committee to
ensure that meetings on Anticorruption activities are held and quarterly
reports are compiled to the EACC.
·
Mentor, guide and supervise staff in
the Division through coaching and mentorship to improve performance.
Qualifications
·
At least fifteen (15) years of
relevant experience, three (3) of which must be in the grade of Principal
Internal Auditor or in a comparable position;
·
Master’s Degree in Business
Administration (Accounting/Finance Option) or its equivalent from a recognized
institution;
·
Bachelor of Commerce Degree
(Accounting/ Finance Option) or its equivalent from a recognized institution;
·
Certified Public Accountant (Kenya)
or its equivalent from a recognized institution;
·
Attended a Strategic Leadership
Course or its equivalent from a recognized institution;
·
Valid membership to a relevant
professional body;
Certified Internal Auditor (CIA) or Certified Information Systems Auditor (C.I.S.A.) or its equivalent;
Certified Internal Auditor (CIA) or Certified Information Systems Auditor (C.I.S.A.) or its equivalent;
·
Kenya Certificate of Secondary
Education mean grade C+ (plus) or its equivalent from a recognized Institution;
and Have clearance certificates as contained in Chapter six of the Kenya
Constitution 2010 from Kenya Revenue Authority (KRA), Ethics and Anti
Corruption Commission (EACC), Police, Higher Education Loans Board (HELB), An
approved Credit Reference Bureau and Commission on University Education (CUE)
for degrees obtained outside Kenya.
Typical Technical Competencies
·
Computer literacy
·
Knowledge of budgeting and financial
reporting
·
Knowledge of relevant legislation
·
Knowledge of professional standards
e.g. IPPF, IPSAS, IFRS, IAS, ISA etc.
Senior Supply Chain Officer
Purpose the Job
The main purpose of the job is to
carry out inventory control, custody, distribution, utilization, verification,
and write-off and disposal of stores to ensure optimal stock levels of
warehouse items in the Institute to avoid overstocking and stock outs
Responsibilities
·
Prepare procurement plans to provide
a framework within which procurement process are carried out in adherence to
the acceptable standards
·
Prepare annual budget for the
supplies division for proper allocation of resources in achieving the
objectives of the division
·
Prepare quarterly and annual
procurement reports to public procurement reports to Public Procurement Regulatory
Authority (PPRA) in compliance with legal requirements.
·
Reporting to the Deputy Director,
Supply Chain Management (Head of Division)
·
Make recommendations to improve
productivity, quality and efficiency of operations
·
Conduct market research on goods and
services required by the institute for purposes of cost effective purchase,
competition, quality and value of money
·
Implement internal control procedures
on credit and risk management to avoid financial loss and legal exposure of the
institute
·
Implement e-government procurement
procedures for purposes of efficiency and transparency in the procurement
process
·
Implement supplies policy and
guidelines to ensure compliance with legal requirements
·
Process requisitions from user
sections for the goods and services required following laid down procurement
procedures to ensure availability of user requirements
·
Report shortages and losses of goods
and assets to the principal Supply
·
Chain Officer for appropriate action
·
Coordinate Requisitions by ensuring
quotations are set out to suppliers on time for purchases of goods
·
Purchases stores from suppliers to
meet the user requirements
·
Maintain stores, take stock and
dispose unserviceable and obsolete store to avoid further deterioration to the
assets that would otherwise result to the economic loss to the institute
·
Maintain institute’s asset register
for record keeping, accountability and future reference
·
Plan supplies requirements for the
division to ensure divisional needs are met in supporting operations.
Qualifications
For appointment to this grade, an
officer must have:
·
A minimum of ten (10) years supply
chain experience and three (3) years in the grade of Supply Chain Officer I or
in a comparable position;
·
Bachelor’s Degree In Purchasing and
Supplies Management or its equivalent from a recognized Institution;
·
Professional Diploma in Supply Chain
Management;
·
Valid membership to Kenya Institute
of Supplies Management (KISM) or an equivalent body;
·
Valid license to practice Procurement
from KISM;
·
Kenya Certificate of Secondary
Education mean grade C+ (plus) or its equivalent from a recognized Institution;
and
·
Have clearance certificates as
contained in Chapter six of the Kenya Constitution 2010 from Kenya Revenue
Authority (KRA), Ethics and Anti-Corruption Commission (EACC), Police, Higher
Education Loans Board (HELB), An approved Credit Reference Bureau and
Commission on University Education (CUE) for degrees obtained outside Kenya.
Typical Technical Competencies
·
Computer literacy;
·
Knowledge of relevant
legislation-Public Procurement and Asset Disposal Act 2015; and Knowledge of
professional standards.
Internal Auditor III
Responsibilities
·
Undertake audit assignments to
confirm the adequacy and effectiveness of governance, risk management and
internal controls systems by performing substantive and compliance testing of
accountable records and documents and preparing working papers.
·
Undertake fraud investigations to
confirm whether there are material breaches in policy, procedures and relevant
regulations through review of accountable documents and records and preparing
working papers.
·
Performing risk assessment to
determine appropriate levels of risk appetite and recommend appropriate mitigating
actions/ interventions through risk reviews and developing risk maps.
·
Provide input in preparation of audit
reports for given assignments by capturing relevant audit findings and
recommendations from working papers to give an assurance on the adequacy and
effectiveness of systems within the Institute.
Qualifications
For appointment to this grade, an
officer must have:
·
Part II Certified Public Accountant
(Kenya) or its equivalent from a recognized institution;
·
Bachelors of commerce Degree (
Accounting option/Finance) or its equivalent from a Recognized Institution;
Kenya Certificate of Secondary Education mean grade C+ (plus) or its equivalent from a recognized Institution; and
Kenya Certificate of Secondary Education mean grade C+ (plus) or its equivalent from a recognized Institution; and
·
Certificate in computer applications
from a recognized institution.
Laboratory Technologist III
Responsibilities
·
General operations of the Material
Universal Strength Testing Equipment
·
Determination of wood physical and
strength properties
·
Collection, preparation, management
and safely disposal of wood samples and specimens
·
Determination of moisture and ash
content
·
Manage and maintain timber
engineering laboratory equipment
·
Train and supervise students on
attachment and staff working in laboratory
·
Assist in demonstrations for
clients/visitors
·
Assist scientists in data collecting
and elementary analysis
·
Keep laboratory Records
Qualifications
·
Kenya Certificate of Secondary School
Education (KCSE) minimum grade C(Plain) or its equivalent, with minimum C”
Plain in Mathematics,Physics and Chemistry;
·
Diploma in Applied Physics from
recognized institution;
·
A minimum of one (1) year experience
in Machine operations particularly Universal strength testing of materials;
·
A quick learner and a team player;
·
Ability to work with data capturing,
organizing and analysis computer applications
·
Ability to work under short notices
with minimum supervision; and
·
Certificate in computer applications
from a recognized institution.
Building Inspector
Responsibilities
·
Reading and interpreting
Architectural and Engineering drawings.
·
Examine plans to ensure structures
comply with building codes.
·
Ensure efficient utilization of
resources and budgetary control.
·
Undertake general routine inspection
and service of electrical, mechanical and buildings.
·
Maintain, service and repair
buildings; electrical installations, firefighting equipment, generators and
general electrical items.
·
Ensure that repairs and alterations
are performed correctly.
·
Ensuring that construction work in
progress is in accordance with specifications and taking details of provisional
items.
·
Compile quarterly and annual reports
on maintenance and services.
Qualifications
For appointment to the grade, a
candidate must: –
·
A minimum of three (3) years relevant
experience in the grade of Building Inspector III or in a comparable position;
·
Have Kenya Certificate of Secondary
Education (KCSE) of at least mean grade ‘C (Plain)’ or its equivalent;
·
Have Diploma in Building,
Construction and Civil Engineering or its equivalent from a recognized
institution;
·
Be accredited as a Construction Site
Supervisor with the National Construction Authority (NCA); and
·
Certificate in computer applications
from a recognized institution.
How to Apply
Interested persons should send their
applications and attach their Curriculum Vitae and copies of relevant
professional/academic certificates and national identification card. They
should also include their day and evening telephone numbers, e-mail address and
names and addresses of three referees to reach the undersigned not later than
5.00 PM on 26th June, 2017. Envelopes containing the documents should clearly
be marked with the
position applied for and addressed to:-
position applied for and addressed to:-
The Director/CEO
Kenya Forestry Research Institute
P.O. BOX 20412-00200, City Square,
NAIROBI
KEFRI is an Equal Opportunity
Employer committed to Diversity and Gender Equality. Applications without the
relevant qualifications, copies of required documents will not be considered.
Only shortlisted candidates will be contacted. Any canvassing will lead to
automatic disqualification.Kenya Forestry Research Institute
P.O. BOX 20412-00200, City Square,
NAIROBI