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Purchasing Coordinator Job in Nairobi

Purchasing Coordinator – Retail Company
Job Salary: 48000 base plus commission.
Location: Nairobi.
Our client dealing in retail trade (jewelry, African art, crafts, precious and semi-precious stones) with scope of operation at the local and international levels is recruiting for a competent Purchasing Coordinator.
Job Summary: The incumbent will be responsible for the implementation of continuous improvement activities related to warehouse of incoming / outgoing items. Coordinating movement of product from warehouse to the shops.
Key Responsibilities:
·         Ensures orders are placed for right quantity.
·         Ensure stock is received and on time, suppliers are informed and the quality is analyzed.
·         Ensures analysis of products for continuous sales reports & purchases are maintained.
·         Receives and stocks product from the head office and performs incoming quality inspections.
·         Moves product around warehouse, and ensures they take proper storage measures.
·         Overseeing Packaging of items to the shops.
·         Assures accurate quantities of product were received by comparing appropriate paperwork, data displayed on reports, and matching product numbers. Question and resolve discrepancies as required.
·         Data entry of product information using a manual key-in into the warehouse database for inventory tracking to assure accuracy and completeness.
·         Identifies product shortages/damages from delivery upon receipt of product.
·         Ensure inventory is identified with the location information and shelved in the proper location. Product location information is submitted to receiving as available inventory.
·         Performing periodic cycle counts to ensure accurate inventory and data integrity.
·         Inspects products by date received for date-sensitive product, item number, expiration date (if any) and description; signs for product received; and completes receiving paperwork.
·         Reconciles purchase orders with receiving document.
·         Learns, understands and complies with all company policies. Adheres to all safety & GMP procedures in the performance of job duties.
·         Prepare Inventory transfers to the shops, schedule transport, and provides proper delivery documents for KAA clearance.
·         Communicates with the Purchasing team and purchasing Manager on time delivery.
·         Maintains HQ and warehouse store organization and cleanliness and provide support in the planning of the warehouse layout.
·         Ensures material handling in accordance with general warehouse best practices.
·         Performs other tasks as assigned.
Key Skills and Competencies:  
·         Minimum 3 years related experience in purchasing role.
·         Experience in the Logistics field.
·         Experience with inventory control systems, Microsoft software, and procedures strongly preferred.
·         Experience in a regulated industry.
·         Good computer data entry skills.
·         Working knowledge of MS Office software.
·         Ability to operate warehouse equipment’s, such as scanners etc…
·         Excellent organizational skills.
·         Demonstrable aptitude in effective negotiating.
·         Up to speed with purchasing best practices.
·         Familiarity with market research, data analysis and forecasting techniques.
Deadline: Interested parties should send their online applications on or before 19th May 2017
Correspondence: Applications and detailed CV to be submitted online at http://goo.gl/T8sryH
Applications not meeting minimum requirements will not be considered.
Only shortlisted candidates will be contacted.

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