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NGO Jobs in Kenya – Adeso

Monitoring & Evaluation Officer
Adeso, formally known as Horn Relief, is an expanding and vibrant African based international development and humanitarian organization.
The Senior Monitoring and Evaluation Officer will be responsible for the day to day field M&E activities implementation, ensuring timely collection of M&E data.
In liaison with the Program Director, motivate and supervise the field staff on the proper use of the M&E tools.

Roles

·         Under the guidance of the Program Manager, carry out M&E activities implementation
·         Support the development and implementation of clear, practical M&E plans.
·         Establish data collection systems within programmers when requested/review existing data collection tools and systems.
·         Support teams through regular meetings and on-the-job support to gather, collate, and analyze monitoring data, as well as to report on findings from monitoring activities.
·         Undertake regular visits to the field to support beneficiary accountability processes.
·         Participate in the development of templates and guidelines for data gathering, collation and reporting in liaison with programmed managers and coordinators.
·         Provide technical support to program teams with qualitative and quantitative data analysis and reporting when requested; work with program staff to do monthly analysis of output data.
·         Improve gathering and use of qualitative data, e.g. through use of case studies.
·         Participate in the design and execution of surveys and other assessments; actively collect data where necessary.
·         Coordinate and share learning related to M&E practices at the field office level, as well as across offices.

Requirements

·         Bachelor’s degree in social sciences/another relevant field, or equivalent experience.
·         Five (5) or more years’ experience of data collection, collation, analysis, and report writing.
·         Strong organizational and analytical skills and ability to work well under pressure and with minimal supervision.
·         Strong interpersonal and community mobilization skills.
·         Highly motivated, and flexible.
·         Excellent verbal and written skills in English
·         Excellent computer skills, particularly with Microsoft Excel and other statistical packages (SPSS, EPI info)
·         Willing and able to be based and travel regularly within remote areas, where services are limited.

Senior Project Officer
Adeso is seeking suitable candidates who will be responsible for the day to day implementation of Adeso interventions in accordance with the implementation framework and donor guidelines.
Based in Sanaag, the Senior Project Officer will be a full-time member of the Adeso team reporting to the Deputy Program Manager. S/he will, together with the project team, develop appropriate project plan and implementation, carry out project activities and monitor the projects.
Under the supervision of the Deputy Program Manager, the Senior Project Officer will lead the technical development and implementation of the project.

Duties

·         Under the guidance of the Deputy Program Manager, carry out activities implementation in the respective region of the operation.
·         Provide weekly and monthly activity plans and ensure its full implementation.
·         In liaison with the community leaders, local authorities and the beneficiaries ensure Adeso interventions are well understood with full participation.
·         Ensure implementation of projects is in conformity with donor guidelines and procedures.
·         Liaise directly with communities, elders and local authorities, as well as other agencies operational in the project locations regularly to ensure coordination and effective implementation of activities.
·         Ensure close contacts with the community elders and local authorities in the operation area.
·         Oversee and manage project expenditures, ensure budget is strictly adhered to, financial procedures are observed and all supporting documents are sent to Nairobi as per required Schedule.
·         in liaison with the VRCs, ensure communities are well aware of the Adeso activities, the
·         Selection of the beneficiaries and the follow up process are well understood.
·         Supervise the selection of project sites together with the target communities and in line with their requirements/priorities.
·         Ensure proper supervision during the distributions.
·         Conduct a thorough assessment of the proposed sites, analyzing labour requirements, costs and timeframes, and taking into consideration the successes and constraints of new/rehabilitated water infrastructure at all sites.
·         Develop technical designs and plans for proposed work sites in consultation with the Deputy Program Director and other staff.
·         Develop and maintain good relationships and lines of communication with relevant local authorities and communities, explaining Adeso’s role as an NGO and liaising with them during all phases of the project.
·         In the absence of engineer prepare bill of quantities (BoQs) for all work sites and oversee procurement of materials and supplies required in consultation with the logistics officer. Ensure all BoQs costing are well put in the general project procurement plan which has to be done once and approved from HQ; in the absence of the Project Engineer.
·         Support and supervise the field assistants and ensure cordial working relationships.
·         Provide regular community and beneficiaries’ feedback through the complainants’ response Mechanisms as well as weekly and monthly reporting.
·         Ensure transparent, gender consideration in the selection of the village relief committees (VRCs)
·         Carry out performance management for the line reports (Community Mobilizers) as required by HR policy.
·         Ensuring construction of projects in accordance with designs and training of community members and stakeholders on proper operation and maintenance of the water sources.
·         Monitor expenditure and costs of infrastructure work sites to ensure that project stays on budget.
·         Supervise the construction/rehabilitation of infrastructure.
·         Participate in developing contractor tender documents for different structure to be constructed.
·         Develop training materials related to Water, Sanitation and Natural Resource Management components as needed for the project.
·         Provide a need based technical skills to the field staff by carrying on-job regular trainings.
·         Supervise and implement promotion of public hygiene and sanitation awareness and behavior change and communication.
·         Support the Deputy Program and Engineer in compiling monthly, quarterly technical reports.
·         Any other duties assigned in the course of the assignment period.

Requirements

·         Bachelor’s degree or equivalent in the field of water resource engineering, civil engineering or water and environmental engineering.
·         Strong experience in working in WASH and cash transfer activities such as rehabilitations of boreholes, shallow wells, berkads and cash transfer such as CFW, UNCT as well.
·         Ability to multi-task and effectively handle stressful situations.
·         Excellent verbal and written communication skills both in English and Somali.
·         Strong interpersonal skills and ability to establish and maintain effective working relations with a team.
·         Strong knowledge of and experience with humanitarian guidelines and principles.
·         Experience in budget management and knowledge of financial procedures required.
·         Proficiency in computer applications.
·         Ability to live and work in an isolated area in conditions of limited comfort.
·         Proven ability to work well with multi-level stakeholders.
·         Strong interpersonal skills.
·         Experience in developing program work-plans, developing program budgets, managing program implementation, managing staff, and field and managing short-term technical assistance.
·         Previous experience working in the Horn of Africa and/or knowledge of the region is preferred.

Senior Finance Officer
The main purpose of the position is to provide technical support in the accounting process through financial reporting and internal control management.

Roles

·         Leading in preparing financial reports in a timely and accurate manner and providing the Head of Finance with this information for stakeholder use.
·         Ensuring that internal controls within the computerized accounting systems are safeguarded and working properly.
·         Ensuring all financial documents from the field are posted in a timely and accurate manner for the purpose of generating grant and national office financial reports.
·         Responsible for managing the fixed assets register and all accounting requirements in the assets management e.g. reconciliation of assets with the Accounting system records.
·         Reviewing all payments in line with the laid down policies and procedures before approval of payment is done.
·         Generating financial analyses based on the monthly financial reports and providing guidance to the Head of Finance on major accounting issues that require redress.
·         Ensuring that fund requests are received, reviewed, analyzed and disbursed within the given timeframe.
·         Ensuring that all statutory payments are made on time as required by law.
·         Periodically reviewing the balance sheet accounts and ensuring they are kept current and can be easily identified and reconciled.
·         Ensuring that accounting system routine run efficiently and any issues of concern brought the attention of the Acting Head of Finance and Operations for action.
·         Reviewing bank reconciliations and ensuring that they are prepared each month as per the Finance procedures.
·         Regularly tracking employee advances and following up the recovery process or management action.
·         Designing financial analysis tools that can generate financial information for decision making based on the Accounting database.
·         Backing up accounting data from the accounting system on a monthly basis and securing it as per laid down guidelines.
·         Any other duties that are not specifically stated above but will necessarily come within the framework of your operation shall be assigned to you from time to time by the Head of Finance.

Requirements

·         Bachelors of Commerce (Accounting/Finance) or Business Administration
·         CPA-K
·         Knowledge of Computer software – Microsoft Excel required. Knowledge of Serenic Navigator or other accounting software an added advantage
·         Three (3) years of finance experience.
·         Pro-activeness, creativity, assertiveness and analytical skills.
·         High Integrity and Honesty.

How to Apply
This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application to jobs@adesoafrica.org, quoting the position in the email subject matter, by 4th June, 2017.

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