Administrative Assistant
Malteser International, the worldwide
relief agency of the Order of Malta for humanitarian aid, works in more than 20
countries in Africa, Asia and the Americas for people in need, regardless of
their religion, origin or political affiliation. Its mission is to provide
emergency relief as well as to implement rehabilitation measures and to facilitate
the link between emergency relief and sustainable development.
In Kenya, Malteser International is
present since 2001. So far, programs concentrated on TB/HIV and Maternal and
Neonatal health in the slums of Nairobi and in Kajiado, while also providing
humanitarian assistance in emergencies such as droughts and floods in Northern
Kenya and during electioneering periods.
Malteser International also runs an
office in Illeret, North Horr Sub-County, Marsabit County / Northern Kenya with
the aim to address the needs of the pastoralist population of the area, by
supporting sustainable solutions, drought resilience, disaster preparedness
primary health care.
To support the Kenya Country Office,
Malteser International is looking for, Administrative Assistant (National
position)
Provide administrative support to
Country Office. Duties include general clerical, receptionist and project based
work. Project a professional organization image through in-person and phone
interaction.
Responsibilities
·
Receiving and making telephone calls
and switch board control.
·
Receiving and welcoming visitors and
making appointments.
·
Organizing travel/accommodation
arrangements for Malteser staff and visitors and compiling travel lists.
·
Perform general clerical duties to
include but not limited to: photocopying, faxing, mailing, filing, scanning and
binding.
·
Preparation of absence/presence lists
for Regional Office Nairobi.
·
Updating of Malteser Africa address
list / extension and phone list for Regional Office Nairobi
·
Ensuring day to day smooth function
of Regional Office Nairobi and Team House. This includes making shopping lists
to replenish supplies of consumables, checking cleanliness of the office,
reporting broken equipment for repair, etc.
·
Petty cash management.
·
Assisting in making and catering for
Team house and guest room arrangements after office hours.
·
Store management for the stationery
store in RO.
·
Making payments (cheques/online),
making bookings for hotels and trainings and coding.
·
Assisting in preparation of Regional
Office Nairobi and Kenya Programmes cash books according to Malteser standards.
·
Preparation of PRFs for Regional
Office Nairobi and Kenya programmes.
Qualifications
·
Certificate or Diploma in
secretarial, business, CPA or office management studies.
·
Experience with logistics and
secretarial management.
·
Good knowledge of office support
functions.
·
Some knowledge of supervisory
practices.
·
Some knowledge of financial record
keeping.
·
Good computer skills in Microsoft
Excel, Word, PowerPoint, Outlook, Internet, etc.
·
Excellent English oral and written
language skills.
How to Apply
If you are interested in this
position, kindly submit your application (CV, letter of motivation, copies of
diplomas and three professional references to nairobi@malteser-international.org on or before 30/05/2017.
