The International Livestock Research
Institute (ILRI) seeks to recruit a Project Manager responsible for the activities in various projects inorder to
ensure that the projects complete their deliverables within the stipulated timeline
and budget.
Nairobi, Kenya
Full-time
The International Livestock Research
Institute (ILRI) works to improve food and nutritional security and reduce
poverty in developing countries through research for efficient, safe and
sustainable use of livestock.
Key Responsibilities
Depending on the size and complexity
of the projects the Project Manager may be responsible for one large project or
several smaller projects.
Proposal Development
·
Assist in project specific opportunity
pipeline to ensure timely delivery, compliance and adherence to the Program
Management Framework process
·
Align the project level strategy with
the overall program strategy and highlight any variances to the Project Leader
for realignment/adjustment.
Project Planning
·
Lead, with the Project Leader, the
development of the project workplan
·
Analyze the staffing needs for the
project and participate in the workforce planning process.
·
Contribute to the development of a
procurement plan and closely monitor and manage the procurement activities for
the project
·
Ensure project documentation and the
different project activities are up to date and make the necessary update in
case of variances/ changes
·
Liaise with the program manager to
review and update the projects exit strategy/sustainability plan by providing
project specific inputs
·
Liaise with the program manager in
budgeting, assessing alignment and establishing timelines for the project work
plans
·
Ensure the communication outputs
align with the program communication strategy and project communication plan.
Project Execution
·
Effectively manage the project
budget, ensuring proper expenditure, booking and appropriate burn rate and/or
highlighting any variances, and providing suggestions for resolution.
·
Maintain effective working
relationships with stakeholders and facilitate effective flow of information
between all partners, team members and relevant stakeholders in project
activities
·
Work closely with the Monitoring and
Evaluation Specialists to ensure project level monitoring, data analysis and
reporting to support effective project management.
·
Coordinate the preparation of timely
and quality reports to be submitted to ILRI, Partners, and Stakeholders.
·
Lead the project management team and
build their capacity on ILRI Program Management Framework to enhance their
performance
·
Act as the focal point for Program
Management Framework at a project level and be responsible for maintenance of
the same.
Project Closing
·
Responsible for the implementation of
closure activities for the project including the disposal ofphysical assets,
research materials and staff separation/ reassignment, archiving of
documentation, impact assessment in line with the PMF process.
·
Coordinate the preparation of timely
and quality reports to be submitted to ILRI, Partners, and Stakeholders.
Requirements
·
Masters/ Advanced Degree in Business
Administration, Program Management or related field
·
Program Management certification –
desirable
·
At least 5 years’ project management
experience
·
Experience in development and
implementation of project management systems and tools
·
Excellent people management skills in
a multicultural setting
·
Experience in managing stakeholder
relationships
·
Excellent managerial and multitasking
skills,
·
Problem solving skills
·
Technical reporting skills
·
Track record of showing initiative
and driving decision making at project level
Terms of Appointment
These are Nationally Recruited Staff
(NRS) position; based at Nairobi, Kenya and open to Kenyan nationals only.
The position is on a 3-year contract,
renewable subject to satisfactory performance and availability of funding.
Job Level: This position is job level 3B Level 3, ILRI offers a competitive
salary and benefits package which includes; pension, medical and other
insurances for ILRI’s Nationally Recruited Staff.
How to apply: Applicants should send a cover letter and CV expressing their
interest in the position, what they can bring to the job and the names and
addresses (including telephone and email) of three referees who are knowledgeable
about the candidate’s professional qualifications and work experience to the
Director, People and Organizational Development by clicking HERE before 25 April 2017.
The position title and reference
number REF: PM/04/17 should be clearly marked on the subject line of the cover
letter.
ILRI does not charge a fee at any
stage of the recruitment process (application, interview meeting, processing or
training). ILRI also does not concern itself with information on applicants’
bank accounts.
To find out more about ILRI, visit
our websites at http://www.ilri.org/
To find out more about working at
ILRI visit our website at http://www.ilri.org/ilricrowd/
ILRI is an equal opportunity
employer.
The International Livestock Research
Institute (ILRI) seeks to recruit two
(2) Program
Managers to provide leadership in the
management of various programs and ensure that the goals and objectives of each
program are met.
ILRI Nairobi or Addis
Campus
The Program Manager will also support
the Program Leader in managing the program, including supporting development of
program strategies, development and monitoring multi-year operational
plans and monitoring and collating program outputs and outcomes.
They will be responsible for
developing multi-year program budgets, monitoring expenditure of projects and
suggesting corrective action when needed.
They will be responsible for ensuring
the deployment of the institute’s Program Management Framework within the
program covering all aspects of proposal development and project planning,
execution, monitoring & evaluation, and closure.
The International Livestock Research
Institute (ILRI) works to improve food and nutritional security and reduce
poverty in developing countries through research for efficient, safe and
sustainable use of livestock.
It is the only one of 15 CGIAR
research centres dedicated entirely to animal agriculture research for the
developing world. Co-hosted by Kenya and Ethiopia, it has regional or country
offices and projects in East, South and Southeast Asia as well as Central,
East, Southern and West Africa.
Key Responsibilities
Program
Management
·
Work with the Program Leader to
develop and implement the program level strategy and continually review as
required
·
Support development of a multi-year
operational plan and monitor its implementation
·
Monitor and collate program outputs
and outcomes
·
Develop multi-year program budgets,
including ensuring consistency across programs
·
Effectively manage the program
budget, ensuring proper allocation of expenditure, monitoring expenditures and
highlighting any variances, and providing suggestions for corrective action to
Project Leaders and Project Managers, including working Finance for resolution
·
Lead the program management and
administrative team (which could include Assistant Program Managers, Assistant
Project Managers, Program Accountants, Communications Staff, Administrative
Assistants, Office Assistants)and build their capacity on ILRI Program
Management Framework to enhance their performance
·
Work closely with the Program Leader
and the People and Organizational Development Directorate to determine the
staffing needs for the program and HR matters
·
Review requests for recruiting staff
and consultants prior to approval and follow up with P&OD for execution
·
Liaise with the Finance Unit on
budget and financial matters
·
Ensure the implementation of the
institute’s Program Management Framework across the program and contribute to
its continued development. Specifically:
Proposal
Development
·
Coordinate and participate in the
development of concept notes and/or proposal components including completing
the relevant documentation on risk assessment, project budget and project work
plan, drafting agreements.
·
Support the Program Leader/Project
Leader to undertake due diligence activities related to suitability and
capability of Program partners/subcontractees such as identifying the resource
skills of ILRI team, checking past experience with the partner, compliance with
ILRI and donor guidelines , ensuring the strategy and plans align
with PMF
·
Manage the program opportunity
pipeline to ensure timely delivery, compliance and adherence to the Program
Management Framework process
Project
Planning
·
Assess and plan future procurement
needs and work with Supply Chain to create a detailed procurement plan.
·
Liaise with the legal unit to draft
partner and donor agreements and incorporate the necessary changes
·
Work with the project leader/project
manager in the development of an exit strategy/sustainability plan for all
projects
·
Work closely with the project
leaders/project managers to define research compliance requirements, undertake
risk assessment and contribute to the development of mitigation strategies
·
Lead the development of project work
plans by assessing alignment, establishing timelines and obtaining the
necessary approvals
·
Work with the Communication Knowledge
Management team to develop the communication plan, monitor and guide the
communications outputs from the program to ensure their relevance and
appropriateness.
Project
Execution
·
Maintain effective working
relationships with partners, beneficiaries, and stakeholders and facilitate
effective flow of information between all partners, team members and relevant
stakeholders in program activities
·
Work closely with the Monitoring and
Evaluation Specialists to ensure program level monitoring, data analysis and
reporting to support effective program management.
·
Oversee Program reporting, identify
any concern areas and recommend solutions
·
Ensure that CGIAR and ILRI policies
relating to IP, Open Access, P&OD and others are being followed at the
Program level
Project
Closing
·
Oversee the closure activities for
the projects which includes the disposal of physical assets, research materials
and staff separation/ reassignment, archiving of documentation, impact
assessment in line with the PMF process.
·
Work with the Project Leader and
Communications Staff to ensure knowledge dissemination and capacity
development to all relevant stakeholders by mobilizing participation from
as many project stakeholders as possible, including project team members, partners,
donors, and other key stakeholders
Project
Management
The Program manager will be expected
to act as the Project Manager for a number of projects, depending on the size
and complexity of the program
Requirements
·
Masters / Advanced Degree in Business
Management, Business Administration or related field.
·
Program Management Certification
·
At least 7 years’ program management
experience with 3 years’ at managerial level
·
Excellent managerial and multitasking
skills,
·
The ability to plan effectively and
manage risks
·
Stakeholder engagement skills,
·
Effective negotiation skills
·
Problem solving skills
·
Proven experience in coordinating
global projects with numerous partners
·
Experience in development and
implementation of projects
·
Advanced technical reporting skills
·
Excellent people management skills in
a multicultural setting
Terms of Appointment
These are Nationally Recruited Staff
(NRS) position;
·
One (1) position based at Nairobi,
Kenya and open to Kenyan nationals only
·
One (1) position based Addis Ababa,
Ethiopia and open to Ethiopian nationals only
The positions are on a 3-year
contract, renewable subject to satisfactory performance and availability of
funding.
Job Level: This position is job level 4A, ILRI offers a competitive salary
and benefits package which includes; pension, medical and other insurances for
ILRI’s Nationally Recruited Staff.
How to apply:
Applicants should send a cover letter
and CV expressing their interest in the position, what they can bring to the
job and the names and addresses (including telephone and email) of three
referees who are knowledgeable about the candidate’s professional
qualifications and work experience to the Director, People and Organizational
Development by clicking HERE before
25 April 2017.
The position title and reference
number REF: PM/04/17 should be clearly marked on the subject line of the cover
letter.
ILRI does not charge a fee at any
stage of the recruitment process (application, interview meeting, processing or
training).
ILRI also does not concern itself
with information on applicants’ bank accounts.
To find out more about ILRI, visit
our websites at http://www.ilri.org/
To find out more about working at
ILRI visit our website at http://www.ilri.org/ilricrowd/
ILRI is an equal opportunity
employer.