Duma Works is recruiting a Finance and Administration Manager for our client, Generation Kenya in Nairobi.
Generation is a global youth
employment programme that helps provide young adults the opportunity to build
successful careers and change their life trajectories.
We are seeking a talented Finance and
admin manager to lead all finance and admin process with four main
stakeholders:
1) delivery partners, including
contracting, compliance and payment,
2) donors, manage funds from donors
and accounting for utilization
3) students and employers, managing
contributions to programme sustainability, and
4) internal staff, including
contracting and salary.
The Finance and admin manager will
report to the Generation Kenya Programme Manager.
This role will be responsible of the
contracting process of consultants and delivery partners end to end, managing
grants awarded by funders, reconciling student contributions, tracking employer
MOUs and invoicing, among others.
Responsibilities
Financial and management accounting
·
Prepare and manage Generation Kenya
monthly, quarterly and annual financial budgets and reports (internal and
funders).
·
Manage cash flow, including grants,
employer contributions, student contributions and petty cash.
·
Create mechanisms to charge and
collect contributions from students and employers.
·
Create and distribute reports of
student and employer payments, as well as MOU tracking systems.
·
Reconcile delivery partner invoices
monthly against budget and solve any discrepancies.
·
Manage consultant invoices and
expense receipts & ensure timely processing.
·
Prepare monthly bank reconciliations.
·
Provide and interpret financial
information, reports and/or trends to guide short and long term decision
making.
·
Seek out strategies and approaches to
minimize financial risk.
·
Issue, update and control finance,
accounting and procurement policies.
Contracting
·
Lead contracting process of all
delivery partners, providers and consultants, including contract review,
agreement on payment process, signatures.
·
Manage delivery partner, providers
and consultants payment schedule and terms.
·
Lead funders/grants approval and
funding processes.
Legal
·
Complete all administrative
requirements for closing off of legal processes required from government, the
organization and/or funders.
·
Manage and track all employer MOUs,
delivery partner (and other providers if necessary) MSAs, procurement memos and
budget.
·
Ensure compliance of all delivery
partners, providers and consultants.
·
Adhere to national financial
regulation and legislation and global accounting standards.
Requirements
·
Based in Nairobi.
·
Bachelor’s degree in Business
Administration, Accounting, Finance, Statistics or related discipline; CPA (K)
preferred.
·
3-5 years of direct supervisory
management experience.
·
Experience working with Excel
(expertise preferred).
Skills
·
Well-developed sense of attention to
detail.
·
“Do-er” mindset, able to adapt to
fast changing priorities and achieve challenging goals standalone.
·
Positive, solutions-oriented
attitude, with continuous drive for excellence, professional demeanour, and
excellent organizational and communication skills.
·
Able to lead interactions and
meetings with employers, delivery partners and Generation team.
·
Can work under pressure and to meet
deadlines and commitments.
·
Able to be a thought partner in the
design and optimization of processes for the expansion and sustainability of
Generation.
This role is a full time position (40
hours a week).
The expected minimum duration is 12
months.
Apply
Send your Cover Letter and detailed
CV to apply@jobs.dumaworks.com marking the subject as “2765”, Your Full name & Phone number
e.g. 2765 Barack Obama, +2547xxxxxxxx. If you don’t follow these instructions,
your application will not go through.
Deadline for receiving applications: Saturday, 15 April 2017
N.B.* You will receive a confirmation email and an alert to take a
basic screening test over SMS or online. The email with the test may not arrive
immediately. Please be patient. The email/SMS test will typically be 5-8
questions to help us understand your background. Regular SMS rates apply to the
test.
If you apply and don’t meet these
minimum qualifications, we won’t be able to forward your application to the
employer.
