Job Vacancy: Administrative
Assistant
Our client, a company in the
Architectural Industry is seeking for a suitable candidate to fill the
aforementioned role.
Job Purpose: This roles Primary emphasis is placed upon relieving the
technical staff and Directors’ of administrative details by preparing and
dispatching considerable correspondence.
Key Responsibilities
Administrative –
·
Oversees secretarial team to ensure
Management receives needed support.
·
Types letters, memoranda, reports,
minutes of meetings, certificates, reports, schedules and any office related
correspondence.
·
Receive, sort, stamp date and route
all office correspondence both on email and physical copies.
·
Schedules and arranges meetings on
behalf of the Directors.
·
Operate office equipment such as fax
machines, copiers, and phone systems, and use computers for spreadsheet, word
processing, database management, and other applications.
·
Maintains confidentiality of
documents and information received
·
Reads incoming correspondence and
reports through the main company email address and forwarding to management and
staff.
·
Clear the Directors out trays
Technical –
·
Assists in creating and revising
forms; proposes procedures, formats, and standards for office correspondence.
·
Oversee proper maintenance, storage,
retrieval of files and documents in order to ensure that they are accessible
and secure.
Key
Relationships
·
Company employees.
·
Suppliers.
·
Clients.
Qualification/Requirement
·
Bachelor degree/Diploma in Business
Administration or related field
·
CPA II
·
Architectural knowledge or background
will be a major advantage
·
4 Or more years working experience
·
Proficient in Microsoft office suite
Competencies for role
·
Technical Capacity
·
Personal effectiveness /credibility
·
Attention to detail
·
Communication proficiency – Oral,
written
·
Customer oriented
·
Team player
To Apply:
Email us your C.V and Cover Letter to jobs@reedsafricaconsult.com clearly indicating the job applied for
as the subject.