Duma works is recruiting a Finance Manager for our client; a leading international school in Kenya.
Job
Summary: This position is responsible for the
finance functions of the school.
Key
Responsibilities
·
Exercise administrative control and
oversight over the finance and accounting functions of the school
·
Review and ensure policies and
procedures are effectively implemented and complied with, and processes and
practices updated for optimum operational impact
·
Provide strategic support to
Headmaster, and Board of Governors
·
Assist in the development of long‐term
organizational goals and objectives through the preparation of a Finance
Strategic Plan complete with policies and procedures guidelines and apply the
same for service improvement through measurement against key performance
indicators
·
Implement all recommendations from
government regulatory bodies and internal & external audit reports based on
agreements arrived at with BOD
·
Supervise the Bursar, Accounts,
Finance and Procurement staff.
Financial
analysis:
·
Formulate and implement sound finance
and accounting policies, procedures and internal control systems to ensure
adequate liquidity and ultimately an operating surplus
·
Oversee finance and accounting
functions in accordance with generally accepted accounting principles,
financial policies and procedures and all other applicable laws, rules and
guidelines
·
Consolidate cost and revenue data to
extract management information for financial decision making
·
Provide accurate and timely periodic
financial and other reports to the various stakeholders as per policy; prepare
reports for management, BOG, auditors, regulators, government agencies and
departments including for tax compliance purposes
·
Examine, evaluate and implement
cost-reduction strategies for efficient funds management
·
Safeguard cash balances by overseeing
all cash receipts and withdrawals
·
Manage utilisation of the school’s
funds according to established policies, plans and procedures. Carry out
financial analysis using projection models and other financial tools, and
disseminate the same to the internal and external users
·
Conduct performance analysis through
benchmarking of internal and external performance indicators to determine
trends for financial planning; and advise BOG accordingly
·
Prepare bank reconciliation to ensure
accuracy of the Cash Book balance with ledgers and bank statements
·
Liaise with bank on interest rates,
changes in procedures and regulations and all matters pertaining to efficient
management of school bank accounts and general finances
·
Ensure the school does not suffer
financial loss through fraud or error by ensuring assets are safeguarded,
closely maintained and monitored by efficient internal control systems and
accurate recording and safe custody of accountable documents
·
Ensure that processes needed for the
Quality Management System are established, implemented and maintained.
·
Regularly monitor the working capital
levels
·
Evaluate industry performance
indicators and report on their effect on businesses performance and/or
profitability.
·
Review and advise on investment
proposals available on the market and suitable for the school
·
Analyse the business’ financial and
general operating information to identify trends and opportunities for
development
·
Review internal control procedures
for continued suitability and effect appropriate changes accordingly
·
Support BoG in negotiating/organizing
special appeals and/or donor-funding support for capital projects and endowment
funds, manage the balance between risk and return by maintaining a positive
spread between the interest rates on earning assets and the interest cost of
funds and implement policies and procedures to guide the management of the
investment portfolios
·
Manage the school’s advance
composition fees scheme as approved by BOG and advise Headmaster and BOG on
optimum scholarship and bursary funds level while undertaking assessments of
parents’ income and assets prior to making bursary awards
Management
·
Maintain a documented system of
accounting policies and procedures
·
Manage outsourced functions
·
Establish and Chair a tender
committee to ensure procurement compliance; scrutinise and authorise payment of
suppliers’ invoices based on policies and procedures
·
Manage the school’s insurance covers
for property and assets
Budgeting
·
Lead the annual budgetary process in
liaison with HOD’s and manage the Budget information system (e.g. spend to
date; forecast to complete), ensuring services are delivered within the
projected timeframe, and querying over-expenditure
·
Report to management on variances
from the established budget, and the reasons for those variances
·
Assist management in the formulation
of its overall strategic direction
External
and Internal Contacts
Main
External Contacts:
·
Banks
·
Auditors
·
Suppliers
·
Parents
Main
Internal Contacts:
·
Board Of Governors
·
Headmaster
·
Heads of Departments
·
Teachers
Academic
and Professional Qualifications
·
Bachelor’s Degree in Accounting or
related field
·
Must be CPA-K or ACCA
·
Must be a member of ICPAK
·
MBA (Finance) will be an added
advantage
Experience
·
Minimum of 12 years of experience in
a similar position in a reputable organization
·
Some experience of working in a
school setting would be advantageous.
Key
Competencies
·
Excellent analytical, diplomacy and
communication skills
·
Excellent financial management and
entrepreneurial skills
·
Excellent people leadership skills
·
Good understanding of purchasing and
audit operations
·
Interpersonal sensitivity skills
·
Planning and coordination skills
·
Adequate knowledge on laws pertaining
to income tax Act and Companies Act
To
Apply
Cover
Letter and detailed CV are to be sent by email to apply@dumaworks.com marking
the subject as “2668”, Your Full name & Phone number e.g. 2668 Barack
Obama, +2547xxxxxxxx. If you don’t follow these instructions, your application
will not go through.
Deadline
for receiving applications: 12th February 2017
N.B.* You will receive a confirmation email and an alert to take a
basic screening test over SMS or online. The email with the test may not arrive
immediately. Please be patient. The email/SMS test will typically be 5-8
questions to help us understand your background. Regular SMS rates apply to the
test. If you have any issues with the process, please reach out to
+254702093793.