Our client, a retail trader (jewelry, African art, crafts,
precious and semi-precious stones) with scope of operation at the local and
international levels, is hiring Personal Assistant to the Director.
Location: Nairobi.
Job Summary
Personal Assistant Job Key Responsibilities
·
Handling Directors’ day to day office
affairs, meetings, arranging bookings of flights locally and International.
·
Organizing for Boardroom meetings and
necessary requirements for Directors.
·
Maintaining of Directors’ personal
records and ensuring that all insurance policies are renewed on time.
·
Handling and keeping all companies
related correspondence and records, both internal and external.
·
Communicating and coordinating with
clients/customers to ensure their requirements are attended to and resolved in
a timely manner.
·
Coordinating with KRA on
vehicle/machinery registration, valuation and Inspection and ensuring that all
·
Company Statutory documents are
safely kept and maintained.
·
Coordinating service, repairs,
valuation, etc. for the Directors’ cars.
·
Ensuring all County Council Rates
and/or land rates are paid in time for the Directors’ plots and all records and
documents on matters of land and estates belonging to the Directors and
partners are well maintained.
·
Scheduling fumigated and termite
treatment for the Directors’ residences.
·
Handling of Director’s personal Bank
Account as a known agent in terms of general banking, credit card, bank
statements, and coordinating with the bank to ensure credit cards are activated
for foreign usage when the
·
Directors are out of the country.
·
Assume all general administrative
roles at Director’s residences, i.e., stock take when need arises and updating
records of all domestic staff including processing and updating leave and off
days requests.
·
Organizing for the Senior Director’s
haircut in the office when required.
·
Ensuring cleanliness in the Directors
rest room and equip/replenish with the necessary accessories. General
cleanliness in the whole office, flower maintenance, office shampooing, carpet
and curtain cleaning.
·
Serving Directors lunch and ensuring
the offices are cleaned thereafter.
·
Handle any personnel, staff-related
matters and obtain quotations for varying items when required.
Key Skills and Competencies for the Personal Assistant Job
·
Minimum of a Bachelor’s degree in any
business course. Professional course will be an added advantage.
·
Proven 3 years’ working experience in
similar roles.
·
Excellent time management and
organizational skills.
·
Excellent verbal and non-verbal
communication in both English and Swahili
·
Proficient with Microsoft Office /
Microsoft Excel.
·
Ability to be resourceful and
proactive in dealing with issues that may arise.
·
Self-motivated and willing to work
under minimal supervision
·
Excellent time keeper and customer
oriented.
·
Professional appearance.
How to Apply
Applications and detailed CV to be submitted online at http://goo.gl/T8sryH
Deadline: Interested parties should send their online
applications on or before 21st January 2017
Applications not meeting minimum requirements will not be
considered. Only shortlisted candidates will be contacted.
