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Personal Assistant Job in Kenya

Our client, a retail trader (jewelry, African art, crafts, precious and semi-precious stones) with scope of operation at the local and international levels, is hiring Personal Assistant to the Director.
Location: Nairobi.
Job Summary
Responsible for providing an efficient and responsive administrative, organizational and logistical service to the Director.

Personal Assistant Job Key Responsibilities

·         Handling Directors’ day to day office affairs, meetings, arranging bookings of flights locally and International.
·         Organizing for Boardroom meetings and necessary requirements for Directors.
·         Maintaining of Directors’ personal records and ensuring that all insurance policies are renewed on time.
·         Handling and keeping all companies related correspondence and records, both internal and external.
·         Communicating and coordinating with clients/customers to ensure their requirements are attended to and resolved in a timely manner.
·         Coordinating with KRA on vehicle/machinery registration, valuation and Inspection and ensuring that all
·         Company Statutory documents are safely kept and maintained.
·         Coordinating service, repairs, valuation, etc. for the Directors’ cars.
·         Ensuring all County Council Rates and/or land rates are paid in time for the Directors’ plots and all records and documents on matters of land and estates belonging to the Directors and partners are well maintained.
·         Scheduling fumigated and termite treatment for the Directors’ residences.
·         Handling of Director’s personal Bank Account as a known agent in terms of general banking, credit card, bank statements, and coordinating with the bank to ensure credit cards are activated for foreign usage when the
·         Directors are out of the country.
·         Assume all general administrative roles at Director’s residences, i.e., stock take when need arises and updating records of all domestic staff including processing and updating leave and off days requests.
·         Organizing for the Senior Director’s haircut in the office when required.
·         Ensuring cleanliness in the Directors rest room and equip/replenish with the necessary accessories. General cleanliness in the whole office, flower maintenance, office shampooing, carpet and curtain cleaning.
·         Serving Directors lunch and ensuring the offices are cleaned thereafter.
·         Handle any personnel, staff-related matters and obtain quotations for varying items when required.

Key Skills and Competencies for the Personal Assistant Job

·         Minimum of a Bachelor’s degree in any business course. Professional course will be an added advantage.
·         Proven 3 years’ working experience in similar roles.
·         Excellent time management and organizational skills.
·         Excellent verbal and non-verbal communication in both English and Swahili
·         Proficient with Microsoft Office / Microsoft Excel.
·         Ability to be resourceful and proactive in dealing with issues that may arise.
·         Self-motivated and willing to work under minimal supervision
·         Excellent time keeper and customer oriented.
·         Professional appearance.
How to Apply
Applications and detailed CV to be submitted online at http://goo.gl/T8sryH
Deadline: Interested parties should send their online applications on or before 21st January 2017
Applications not meeting minimum requirements will not be considered. Only shortlisted candidates will be contacted.

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