Twaweza, a dynamic East
Africa wide organization, is looking for a competent, effective and energetic Administrative
Officer, Procurement
Job Title: Administrative Officer
Job Title: Administrative Officer
Unit: Operations
Cluster: Services
Salary Grade: 5
Reports to: Manager, Operations
Location: Nairobi, Kenya
Overall Responsibility: You will handle
procurement and asset management in accordance with general acceptable
procurement and asset management policies.
You will oversee office
management and key administrative matters in the office ensuring quality
operations management throughout, and full, effective compliance with policies
and procedures by all staff.
Specific Responsibilities:
1. Establish
clear, effective and efficient procurement procedures and manage procurement in
a manner that is transparent, fair, in accordance with policy and ensures
Twaweza value for money, and keep proper records; ensure all service providers
and suppliers are effectively managed.
2. Procure
office equipment and supplies and support the Admin Assistant to maintain a
sufficient stock of office stationery and supplies.
3. Oversee
office premises to ensure they are in good state of repair and maintenance at
all times through liaison with landlord and service providers.
4. Ensure
that office equipment and machinery such as computers, furniture, photocopy,
air conditioners etc. are well maintained and serviced regularly.
5. Ensure
ongoing and satisfactory maintenance of Twaweza vehicle/s.
6. Manage
asset control, assignment and movement; maintain an updated and accurate asset
register, and room lists, and ensure that all assets are properly labelled and
whereabouts regularly verified.
7. Oversee
effective office security, including liaison with security company and ensuring
adherence to office security and safety policies for all staff and visitors.
8. Oversee
all services provided on a regular basis and provide good value; process and
ensure that all office running related bills are paid on time.
9. Produce
monthly, quarterly and annual reports up to stands and ensure that the reports
are used as a tool for performance (e.g. Insurance, keys, etc.).
10. Support
the Operations Manager in preparing the unit’s Annual plan, budgets and any
other relevant reports.
General Responsibilities:
1. Successfully
implement above responsibilities and assigned activities in work plans and
budgets, consistent with Twaweza Policies.
2. Contribute
effectively to planning, monitoring, reporting and information dissemination of
Uwezo’s/Twaweza’s work.
3. Collaborate
with Twaweza staff across units and countries in a spirit of mutual respect and
cooperation to get things done.
4. Communicate
your work through active use of internal platform (SalesForce), electronic
calendar (Gcal) and being accessible on electronic chat (Skype) as per Twaweza
requirements.
5. Participate
actively in organization-wide learning and other joint activities.
6. Comply
with and foster adherence to the established Twaweza values, policies,
regulations, guidelines and procedures.
7. Undertake
any other lawful tasks as may be assigned by your Supervisor, respective
Director and/or Executive Director.
Core Qualifications:
1. A
degree in Procurement, Public Administration, Business Administration, or other
relevant discipline.
2. At
least three years’ experience in managing the responsibilities
3. Technical
proficient in managing the tasks mentioned above.
4. Can
take initiative, get things done really well, and fast.
5. Demonstrated
high integrity; excellent references.
6. Excellent
organizational, reporting and management skills.
7. Proficiency
in spoken and written English and Kiswahili with keen to details.
8. Ability
to work under pressure, with minimum supervision
Changes and Amendments: This job description
may be amended by Twaweza after consultation with the employee and the
supervisor.
Assistant Program Officer
Job Title: Assistant Program Officer
Job Title: Assistant Program Officer
Cluster: Data and Voice
Salary Grade: 4
Reports to: Senior Data Analyst
Supervises: Consultants, Interns
Location: Nairobi, Kenya
Overall Responsibility: You will support the
Director to implement the overall plan and budget for the Uwezo Regional
Office.
You will support the Director
to assure standards related to Partnerships, Training, and communication, and
lead the review of all materials related to these standards.
Specific Responsibilities:
1. Support
the Director to assure quality of the partnership policies and standards,
including emerging activities that leverage on Uwezo’s partners and
infrastructure
2. Support
the Director to coordinate the Uwezo training process across the three
countries, including timely revision of training manuals and workbooks, and
engagement of the East Africa trainers.
3. Maintain
records and produce quarterly and annual review reports on the adherence of
countries to the policies and standards related to partnerships and training
4. Support
the Director in maintaining partner data and information, including the
conducting of periodic analysis of partnerships data for the production of both
internal and external communication products
5. Support
the Director to assure quality of all publications originating from the
Directorate of Data and Voice, including proof checks for website materials
from country offices and any other publications.
6. Serve
as the Uwezo website desk officer; ensuring that materials are sourced from
country teams, and in collaboration with the PPE team, updated on the website
7. Support
the Director in ensuring increased visibility of Uwezo, through the production
of creative media products, and maintaining a regional record on Uwezo’s
coverage and communication at all levels – sub-national, national, regional and
global. Produce monthly Uwezo coverage dashboards in collaboration with the
Uwezo Country Communications Officers.
8. Support
the Director in ensuring that all Uwezo products are well-packaged for both
internal and external communication.
General Responsibilities:
1. Successfully
implement above responsibilities and assigned activities in work plans and
budgets, consistent with Twaweza Policies.
2. Contribute
effectively to planning, monitoring, reporting and information dissemination of
Uwezo’s/Twaweza’s work.
3. Collaborate
with Twaweza staff across units and countries in a spirit of mutual respect and
cooperation to get things done.
4. Communicate
your work through active use of internal platform (SalesForce), electronic
calendar (Gcal) and being accessible on electronic chat (Skype) as per Twaweza
requirements.
5. Participate
actively in organization-wide learning and other joint activities.
6. Comply
with and foster adherence to the established Twaweza values, policies,
regulations, guidelines and procedures.
7. Undertake
any other lawful tasks as may be assigned by your Supervisor and/or Director of
Data and Voice.
Core Qualifications:
1. A
degree in education, communication or social sciences.
2. Minimum
3 years relevant working experience, especially in development communication
3. Excellent
writing skills in English and Kiswahili, with proof of publications in media or
other platforms
4. Ability
to conduct simple quantitative and qualitative analyses, using any basic
software
5. Keen
eye in editing written communication products; experience in document review.
6. Presence
in social media, and enthusiastic in learning new ways of presenting and
communicating evidence.
7. Excellent
networking and human relations’ skills, and ability to deliver quality results
on time.
8. Excellent
skills in Excel and experience in working with small databases.
9. Keen
attention to details, and well organized.
10. Curiosity
and passion to learn, be innovate, creative and get things done.
Changes and Amendments: This job description
may be amended by Twaweza after consultation with the employee and the supervisor.
Accountant
Job Title: Country Accountant
Job Title: Country Accountant
Unit: Finance
Cluster: Services
Mandate: Country
Salary Grade: 4
Reports to: Senior Accountant Supervises:
Consultants, interns Location: Nairobi, Kenya
Overall Responsibility: You will be responsible
for overall financial administration of Twaweza in Kenya in accordance with the
legal requirements, highest ethical standards and internationally recognized
financial reporting practices (IFRS).
Specific Responsibilities:
1. Ensure
that all invoices are recorded in the register and immediately redirect to the
respective unit PO/Admin Assistant.
2. Perform
bank reconciliations and notify the senior accountant on any long outstanding
reconciling item.
3. Review
all Payment Vouchers and supporting documents and ensure the validity of
contract, purchase order, delivery note and receipt.
4. Ensure
the consistency of assigned reports and contracts.
5. Check
consistency of figures against Decision Memos.
6. Record
all payment references, bank account and dates and capture payment in Xero.
7. Ensure
that tax is recorded in the register and there is accuracy of tax computation.
8. Ensure
that no payments are stuck or delayed in Xero and that reasons for overdue
payments are duly provided.
9. Review
all budget codes and ensure accurate recording.
10. Ensure
that all Payment Vouchers match with the invoice, purchase order, contract,
decision memo and delivery note.
11. Ensure
that Payment Vouchers have the correct currency, details and right signatures
in boxes.
12. Maintain
well organized physical and electronic archive of financial documentation.
13. Scan
all Payment Vouchers and relevant supporting documents before uploading into
Xero.
14. Perform
pre audit (verify proper documentation, coding, details on payment voucher etc.
in accordance to Twaweza policies) for payroll and non‐payroll.
15. Support
the Senior Accountant and Finance Manager in undertaking all finance and budget
related responsibilities.
16. Provide
useful reports to staff and management using Xero.
17. Support
oversight and reconciliations of assets.
18. Provide
support in the development of budgets.
19. Scrutinize
all imprests requests and retirements and make sure that they are settled in
time.
20. Ensure
that Twaweza is compliant with all legal requirements regarding taxation,
social security contributions, returns to revenue authorities and to registrar
of companies, fees and other financial statutory requirements.
21. Perform
all above responsibilities in SalesForce where applicable.
General Responsibilities
1. Successfully
implement above responsibilities and assigned activities in work plans and
budgets, consistent with Twaweza Policies.
2. Contribute
effectively to planning, monitoring, reporting and information dissemination of
Uwezo’s/Twaweza’s work.
3. Collaborate
with Twaweza staff across units and countries in a spirit of mutual respect and
cooperation to get things done.
4. Communicate
your work through active use of internal platform (SalesForce), electronic
calendar (Gcal) and being accessible on electronic chat (Skype) as per Twaweza
requirements.
5. Participate
actively in organization‐wide learning and other joint activities.
6. Comply
with and foster adherence to the established Twaweza values, policies,
regulations, guidelines and procedures.
7. Undertake
any other lawful tasks as may be assigned by your Supervisor, respective
Director and/or Executive Director.
Core Qualifications
1. Holder
of CPA certificate or equivalent preferred, or at least advanced stage in
progressing towards it.
2. At
least three years of relevant work experience.
3. Excellent
administrative and planning skills.
4. Experience
of using accounting packages, as well as MS Office.
5. Impeccable,
corruption‐free reputation and integrity.
6. Ability
to keep deadlines and keen attention to detail.
7. Experience
in NGO accounts/financial management.
8. Ability
to maintain confidentiality.
9. Can
take initiative, get things done really well and fast.
Changes and Amendments: This job description
may be amended by Twaweza after consultation with the employee and the
supervisor.
Digital Communications Officer
Job Title: Digital Communications Officer
Job Title: Digital Communications Officer
Unit: Communications
Cluster: Public and Policy
Engagement
Mandate: Regional
Salary Grade: 5
Reports to: Senior Advisor, Communications
Supervises: Usually none, except as
assigned by the Supervisor
Location: Dar es Salaam, Tanzania
Overall Responsibility: You will be primarily
responsible for the effective management of the Twaweza website for East Africa
and of all Twaweza social media channels.
You will be responsible for
ensuring all units submit details of all their activities and that these are
published and publicized on Twaweza’s website and social media channels in a
timely manner.
You will be responsible for
editing and uploading content in English and Swahili and ensuring that it meets
Twaweza standards, and is consistent with Twaweza values and vision.
You will also have a view of
the entire website and ensures it reflects the breadth and diversity of
Twaweza’s work, proposing and overseeing new developments, sections and
features as well as removing those that are no longer relevant.
Specific Responsibilities
1. Update
the Twaweza website at least three times each week with creative content
including images and videos
2. Update
all Twaweza social media channels, including a blog when available, at least
five times each week
3. Ensure
that all Twaweza outputs, including publications, audio, video and press
releases, are available on the Twaweza website a maximum of two days after
public release
4. Ensure
that every unit contributes regularly to website and social media updates
5. Take
the lead in conceptualizing and creating online data portals for Twaweza and other
data including working with external suppliers, generating internal buy in and
leading production of the portals in conjunction with the relevant thematic
unit
6. Work
with developers and designers to conduct major updates to the website, as
required
7. Ensure
the website conforms to user‐centred design principles and is driven by audience
needs and interests
8. Ensure
synergy between the Twaweza website and our social media channels
9. Contribute
regularly to popular yet substantive social media debates
10. Respond
to comments from users on social media channels as relevant
11. Regularly
review who Twaweza follows on social media
12. Report
on monthly on website and social media analytics and provide suggestions on how
to improve these
13. Develop
and maintain an online database of registered website users and ensure that we
engage with these followers regularly
14. Manage
Twaweza PPE databases including ensuring these are regularly updated
15. Create
templates for and manage the dissemination of regular Twaweza email bulletins
including to media and other stakeholders
16. Foster
and communicate high quality standards and guidelines for Twaweza's web and
social media content and promote these standards to all staff
17. Ensure
that all Twaweza website and social media content adheres to the required work
flows including sign off or buy in from the relevant thematic unit and sign off
by Senior Communications Advisor and the Executive Director
18. Communicate
clearly and in a timely fashion with external audiences, face‐to‐face,
through email and telephone; conferences where appropriate, and other forms;
19. Liaise
and work with external suppliers and partners including, but not limited to
designers, printers and production companies; and
20. Support
management in communication and representation needs as needed.
General Responsibilities
1. Successfully
implement above responsibilities and assigned activities in work plans and
budgets, consistent with Twaweza Policies.
2. Contribute
effectively to planning, monitoring, reporting and information dissemination of
Twaweza’s work.
3. Collaborate
with Twaweza staff across units and countries in a spirit of mutual respect and
cooperation to get things done.
4. Communicate
your work through active use of internal platform (SalesForce), electronic calendar
(Gcal) and being accessible on electronic chat (Skype) as per Twaweza
requirements.
5. Participate
actively in organization‐wide learning and other joint activities.
6. Comply
with and foster adherence to the established Twaweza values, policies, regulations,
guidelines and procedures.
7. Undertake
any other lawful tasks as may be assigned by your Supervisor and/or Executive
Director.
Core Qualifications
1. A
university degree in a relevant field;
2. Minimum
three years' relevant working experience, specifically in online
communications;
3. Keen
understanding of traditional media, social media and uses of new technologies
for communication in the East African context;
4. Excellent
writing and communication skills in Kiswahili and English; an eye for detail;
5. Ability
to work with source code and proficiency in HTML5 is desirable;
6. Strong
analytical and organizational skills;
7. Computer
proficiency including web‐based applications;
8. Flair
for working with visual materials; a powerful creative eye; design skills are
desirable;
9. Experience
in development and communications work;
10. Ability
to be on top of issues and deliver quality on time.
Changes and Amendments: This job description
may be amended by Twaweza after consultation with the employee and the
supervisor.
Learning, Monitoring and
Evaluation Senior Officer
Job Title: Learning,
Monitoring and Evaluation Senior Officer
Unit: Monitoring
Cluster: Learning, Monitoring
and Evaluation
Mandate: Country
Salary Level: 6
Reports to: Feedback and Monitoring Coordinator
Supervises: Usually none, except as
assigned by the Supervisor
Location: Dar es Salaam, Tanzania
Overall Responsibility: Under the guidance of
the Monitoring and Feedback Coordinator, and as relevant of the LME Director,
the LME Officer is responsible for overseeing and implementing the monitoring
activities as articulated in the Twaweza monitoring plan, documenting lessons
learned and communicating those within Twaweza, and in close consultation with
the Monitoring and Feedback Coordinator at times outside Twaweza.
Specific Responsibilities
1. 1.
Oversee the implementation of the various monitoring studies commissioned as
part of the Twaweza monitoring portfolio, working closely with the relevant
implementing units and the Monitoring and Feedback Coordinator, and as relevant
with LME Director
2. 2.
Significantly contribute to developing and improving methods for monitoring
that will produce (quantitative and qualitative) data relevant to Twaweza’s
Theory of Change
3. 3.
Analyze monitoring data and translate creatively into well documented lessons,
working closely with the Program Officers and Monitoring and Feedback
Coordinator.
4. 4.
Promote learning from the monitoring work through active communication for both
internal use, as well as an external audience (e.g., writing first drafts of
Monitoring Briefs, writing blogs, etc.)
5. 5. On
a continuous basis liaise and collaborate with LME Director, particularly to
provide monitoring data, reports, assessments, lessons, and other monitoring
and feedback documentation as relevant to the evaluation portfolio.
6. 6.
Organize and oversee the implementation of the internal learning agenda in a
creative and effective manner, including taking leadership in and management of
the country-based learning sessions.
General Responsibilities
1. Successfully
implement above responsibilities and assigned activities in work plans and
budgets, consistent with Twaweza Policies.
2. Contribute
effectively to planning, monitoring, reporting and information dissemination of
Twaweza’s work.
3. Collaborate
with Twaweza staff across units and countries in a spirit of mutual respect and
cooperation to get things done.
4. Communicate
your work through active use of internal platform (SalesForce), electronic
calendar (Gcal) and being accessible on electronic chat (Skype) as per Twaweza
requirements.
5. Participate
actively in organization-wide learning and other joint activities.
6. Comply
with and foster adherence to the established Twaweza values, policies,
regulations, guidelines and procedures.
7. Undertake
any other lawful tasks as may be assigned by your Supervisor and/or Executive
Director
Core Qualifications &
Competences
1. A
Bachelor’s degree in a relevant field; a Master’s degree preferred;
2. At
least five (5) years of relevant work experience;
3. Keen
understanding of Tanzania’s political and social dynamics;
4. Demonstrated
knowledge and practical application of monitoring approaches and methods (mixed
methods preferable);
5. Demonstrated
strong analytical and conceptual skills; proven data analysis skills (both
quantitative and qualitative) a strong plus;
6. Excellent
verbal, writing and communication skills in English;
7. Strong
affinity with the thinking behind the Twaweza concepts;
8. Demonstrated
team working qualities, and ability to deliver quality results;
9. Curiosity
and passion to learn, push the envelope, innovate, take thoughtful risks and
get things done.
Changes and Amendments: This job description
may be amended by Twaweza after consultation with the employee and the
supervisor.
Assistant Programme Officer for
Communications
Job Title: Assistant
Programme Officer - Communications
Unit: Uwezo Tanzania
Cluster: Data and Voice
Mandate: Country
Salary Grade: 4
Reports to: Manager, Uwezo Tanzania
Supervises: Usually none, except as assigned by the
Supervisor
Location: Dar es Salaam, Tanzania
Overall Responsibility: You will be responsible
for effective community level communication with partners in Tanzania, in
accordance with Twaweza communication standards.
You will support the Manager
in designing, production and distribution of communication materials to
district partners.
You will ensure that
effective communication flows to and with the different partners throughout the
year.
You will assist in the
development of the annual communication plans and calendar for Uwezo; and
assist in internal monitoring of Uwezo communication.
You will adhere to and uphold
Twaweza communication standards and brand guidelines.
Specific Responsibilities
1. Assist
Manager to ensure effective communications across different media and formats
in adherence to the Uwezo Communication strategy consistent with Twaweza
Communication Standards.
2. Assist
Manager in annual planning, development of detailed planners and calendars and
internal monitoring of Uwezo communication, including drafting of Ideas and
Decision Memos on the Communication budget lines.
3. Assist
to collect information from partners and generating good contents for social
media and the website.
4. Assist
Manager in the internal monitoring of communications in accordance with LME
Standards. Analyze emerging trends to learn, inform planning.
5. Communicate
clearly and in a timely fashion with the Uwezo partners, face-to-face, through
email and telephone; conferences where appropriate, and other forms.
6. Assist
to managing the communication of the Country office; ensure that set targets
are met as per the approved plans and budgets.
7. Conduct
writing assignments on Uwezo in diverse ways supportive to program goals,
including internal learning, policy debates and opinion articles.
8. Participate
in the Uwezo processes (training, assessment).
General Responsibilities
1. Successfully
implement above responsibilities and assigned activities in work plans and
budgets, consistent with Twaweza Policies.
2. Contribute
effectively to planning, monitoring, reporting and information dissemination of
Uwezo’s/Twaweza’s work.
3. Collaborate
with Twaweza staff across units and countries in a spirit of mutual respect and
cooperation to get things done.
4. Communicate
your work through active use of internal platform (SalesForce), electronic
calendar (Gcal) and being accessible on electronic chat (Skype) as per Twaweza
requirements.
5. Participate
actively in organization-wide learning and other joint activities.
6. Comply
with and foster adherence to the established Twaweza values, policies,
regulations, guidelines and procedures.
7. Undertake
any other lawful tasks as may be assigned by your Supervisor, respective
Director and/or Executive Director.
Core Qualifications
1. Experience
in development and/or communications work.
2. A
university degree in a relevant field.
3. Good
understanding of educational trends in your country.
4. At
least three years relevant working experience, specifically in
learning/communications.
5. Excellent
writing and communication skills in both English and Kiswahili; an eye for
detail.
6. Keen
understanding of traditional media, social media and uses of new technologies
for communication in East African context.
7. Ability
to be on top of issues and deliver quality on time.
Changes and Amendments: This job description
may be amended by Twaweza after consultation with the employee and the
supervisor.
Assistant Program Officer,
Research
Job Title: Assistant Program Officer - Research
Job Title: Assistant Program Officer - Research
Unit: Uwezo Tanzania
Cluster: Data and Voice
Mandate: Country
Salary Grade: 4
Reports to: Manager, Uwezo Tanzania
Supervises: Consultants, Interns
Location: Dar es Salaam, Tanzania
Overall Responsibility: You will support the
planning and conducting of the Uwezo annual learning assessment and related
monitoring.
You will ensure proper
preparations of training logistics (Contracting host NGO, venue, funds,
invitations, trainers, etc) are well organized in a timely manner, and all
training sessions are conducted on time for the Master Trainers/TOTs, Regional
Trainings, National Training/Conference and the District Training of
volunteers.
You will support the manager
to review training manuals with support from the Senior Program Officer
Research and the data and Voice Directorate.
You will support revision of
the survey tool is well-managed, including the systematic review and inclusion
of additional components to the survey through Uwezo+ (e.g. SDG integration)
Specific Responsibilities
1. Assist
the Manager to establish and manage updated inventory/ data base of sampled
Enumeration areas ( EAs), volunteers and household lists from the districts for
annual learning assessment,
2. Assist
the Manager to plan and implement all relevant trainings and related logistics
including: to conduct induction training for Regional and District Coordinators,
manage logistical arrangements for the Training of Trainers workshop,
zonal/regional trainings and the national training/conference, ( e.g. producing
copies of training materials, prepare fund requests, prepare contracts for
trainers/facilitators, consultants, manage invitations, and communications to
partners etc); follow up training report writing process.
3. Assist
the Manager to receive and review all training reports, ensure they are
properly documented, document lessons and recommendations, ensure all reports
are approved by the manager and well filed in the shared folder for easy access
and sharing.
4. Assist
the Manager to schedule and plan for all district trainings of volunteers,
including a schedule for engaging trainers (including contracting, fund
disbursement etc) to support the trainings, and relevant dates, and manage all
related reports.
5. Assist
the Manager to ensure timely and efficient revision of training workbooks and
manuals, including the training programs and reports;
6. Assist
the Manager to ensure timely revision of the survey tool, including the
systematic review of items,
7. Manage
consultation and engagement process of experts in Uwezo+/SDG integration by
preparing TOR and contracts for relevant technical experts/consultants to support
and determine any additional elements to the annual survey (e.g. Uwezo+/ SDG
integration)
8. Assist
the Manager on data quality assurance and management processes including
supporting collection of data books from partners, recheck of data books,
supporting data entry process and related logistics, and transportation of data
books to data center in a timely manner in collaboration with the Program
Assistant and Senior Program Officer - research.
9. Assist
the Manager to initiate and present idea memos, decision memos, contracts,
TORs, related to trainings, and all related requisitions and payments within
the budget lines linked to the above activities.
10. Contribute
to the writing of annual plans, quarterly implementation schedules/plans, and
progress reports quarterly, semiannually and annually of the research unit as
per Twaweza guidelines.
11. Participate
in other Uwezo processes related to implementation and monitoring of annual
learning assessment survey and dissemination of findings such as partner
recruitment, pre-assessment activities, assessment and post assessment
monitoring of activities, and launching of findings at national and subnational
level.
General Responsibilities
1. Successfully
implement above responsibilities and assigned activities in work plans and
budgets, consistent with Twaweza Policies.
2. Contribute
effectively to planning, monitoring, reporting and information dissemination of
Uwezo’s/Twaweza’s work.
3. Collaborate
with Twaweza staff across units and countries in a spirit of mutual respect and
cooperation to get things done.
4. Communicate
your work through active use of internal platform (SalesForce), electronic
calendar (Gcal) and being accessible on electronic chat (Skype) as per Twaweza
requirements.
5. Participate
actively in organization-wide learning and other joint activities.
6. Comply
with and foster adherence to the established Twaweza values, policies,
regulations, guidelines and procedures.
7. Undertake
any other lawful tasks as may be assigned by your Supervisor, respective
Director and/or Executive Director.
Core Qualifications
1. At
least a Bachelor’s degree in Education or Social Sciences. Master’s degree an
advantage.
2. Experience
in carrying out large surveys.
3. At
least three years’ relevant working experience, specifically in research.
4. Very
good writing skills in English and Kiswahili, with keen attention to detail.
5. Good
basic knowledge of development and education issues.
6. Strong
computer skills and use of database and internet.
7. Excellent
organizational, reporting and management skills.
8. Very
good time management skills.
9. Ability
to work under pressure and with minimum supervision.
Changes and Amendments: This job description
may be amended by Twaweza after consultation with the employee and the
supervisor.
Program Officer, Research
Job Title: Program Officer
Job Title: Program Officer
Unit: Uwezo Tanzania
Cluster: Data and Voice
Mandate: Country
Salary Grade: 5
Reports to: Manager, Uwezo Tanzania
Supervises: Usually none, except as assigned by the
Supervisor
Location: Dar es Salaam, Tanzania
Overall Responsibility: You will assist the
Manager, Uwezo Tanzania in overall planning and implementation of the annual
national learning assessment and related monitoring.
You will assist the Manager
in recruiting credible partners and engaging them to coordinate the assessment
in all districts.
You will assist the manager
in preparing all assessment materials, including development, production and
the transfer logistics to and from the districts.
You will assist the Manager
to manage all activities linked to the district partners, including the
pre-assessment activities, fund requests and disbursement to partners, and
ensure in district reports on assessment and financial expenditure reports are
reviewed and well documented to guide for decision on final payment to the
respective partners.
Specific Responsibilities
1. Assist
the Manager in identifying credible organisations for partnership to implement
Uwezo annual learning assessment in respective districts, conduct all
recruitment and due diligence process ahead of contracting including
preparation of partner assessment tools/checklist, engaging external assessors
to carryout partner recruitment in selected districts, analyze the list of
proposed partners by external assessors and advise the manager on potential partners.
Also support in drafting and presentation of Ideas and Decision Memos related
to partner recruitment and related assessment activities;
2. Assist
the Manager in contracting all district partners, creating and managing data
base for district partners, village coordinators and volunteers, initiating all
payments to partners and in ensuring that the contracts are well managed up to
the reporting (including financial expenditure reports) and final payment
stages.
3. Assist
the Manager to ensure District partners/ Heads of organisations are well
oriented on Uwezo assessment processes, contractual obligations including
adhering to Twaweza financial standards, fund disbursement processes and
related tools, and financial retirement procedures;
4. Assist
the Manager in ensuring that all assessment materials, including assessment
tools, call for volunteers, volunteer selection and household listing forms,
volunteers’ bags, identification badges and certificates are dispatched to
partners in a timely manner and in adherence to standards. This will be done in
collaboration with Program Assistant and Assistant Program Officer for
Communications;
5. Assist
the Manager in coordinating receipt of assessment materials back from the
districts after the assessment and ensure that they are verified by the
Regional coordinators, and respective District partners/ Coordinators.
6. Assist
the Manager in ensuring that funds are disbursed to partners on time, all
partners submit well documented financial expenditure reports with genuine
supporting documents on time, and review them for disbursement of final
payments to allow timely closing of contracts.
7. Assist
the Manager in maintaining close contact with district partners during the
assessment period and address any issues arising;
8. Assist
the Manager in initiating all requisitions and payments within the budget lines
linked to the above activities.
9. Conduct
occasional research and writing assignments on Uwezo in diverse ways supportive
to program goals, including internal learning, policy debates, opinion
articles:
10. Participate
in other Uwezo processes for dissemination of assessment findings at national
and subnational levels e.g. support preparing partner list for invitations to
attend National report launches.
General Responsibilities
1. Successfully
implement above responsibilities and assigned activities in work plans and
budgets, consistent with Twaweza Policies.
2. Contribute
effectively to planning, monitoring, reporting and information dissemination of
Uwezo’s/Twaweza’s work.
3. Collaborate
with Twaweza staff across units and countries in a spirit of mutual respect and
cooperation to get things done.
4. Communicate
your work through active use of internal platform (SalesForce), electronic
calendar (Gcal) and being accessible on electronic chat (Skype) as per Twaweza
requirements.
5. Participate
actively in organization-wide learning and other joint activities.
6. Comply
with and foster adherence to the established Twaweza values, policies,
regulations, guidelines and procedures.
7. Undertake
any other lawful tasks as may be assigned by your Supervisor, respective
Director and/or Executive Director.
Core Qualifications
1. A
university degree in education, or any other social sciences, preferably a
master’s degree.
2. At
least four years’ experience related to your responsibilities.
3. Sufficient
knowledge in research and analysis.
4. Passion
for education work, creative and ability to think outside the box.
5. Team
player, able to coordinate and motivate a small team of staff to perform.
6. Very
good writing skills in English and Kiswahili, with keen attention to detail.
7. Good
basic knowledge of development and education issues.
8. Strong
computer skills and use of database and internet.
9. Excellent
organizational, reporting and management skills.
10. Very
good time management skills.
11. Ability
to work under pressure and adhere to strict deadlines.
Changes and Amendments: This job description
may be amended by Twaweza after consultation with the employee and the
supervisor.
Assistant to the Operations
Manager
Job Title: Assistant to the Operations Manager
Job Title: Assistant to the Operations Manager
Unit: Operations
Cluster: Services
Mandate: Regional
Salary Grade: 3
Reports to: Manager, Operations
Supervises: Usually none, except as assigned by the
Supervisor
Location: Dar es Salaam, Tanzania
Overall Responsibility: You will support
Operations Manager to effectively undertake his/her responsibilities and tasks
Specific Responsibilities
1. Work
with HR Association to support Operations Manager on all HR matters.
2. Support
Admin Officers on procurement and Asset when on leave and on other times as
guided by the Operations Manager.
3. Support
Operations Manager to ensure Operations unit functions and communicates
effectively, including monthly bilaterals, progress dashboards and taking
crisp, readable notes and minutes
4. Manage
the Operations Manager schedule and workload; support the Operations Manager to
be 'on top of' his/her tasks and provide effective support to respective unit
staff and beyond as necessary
5. Manage
information and communication flow between Operations Manager and staff and
external parties, including correspondence, telephone and visitors.
6. Support
Operations Manager to prepare for relevant unit and bilateral meetings, as well
as other meetings involving Operations Manager. To ensure all meetings are well
organized and related documents finalized and sent on time.
7. Review
and scrutinize key documents, contracts and unit reports reaching Operations
Manager for quality, accuracy and compliance with policies and systems, and
advise accordingly.
8. Draft
letters and undertake basic correspondence on behalf of Operations Manager.
9. Systematically
review compliance to policy and procedures at Twaweza and advise the Operations
Manager.
10. Ensure
files and documentation (physical and electronic) for Operations unit is well
organized and completed.
11. Cooperate
and coordinate with Operations unit to ensure effectiveness, efficiency,
responsiveness and good humor in Operation’s team.
12. Advise
and support Operations Manager on any other work related issues as needed.
General Responsibilities
1. Successfully
implement above responsibilities and assigned activities in work plans and
budgets, consistent with Twaweza Policies.
2. Contribute
effectively to planning, monitoring, reporting and information dissemination of
Twaweza’s work.
3. Collaborate
with Twaweza staff across units and countries in a spirit of mutual respect and
cooperation to get things done.
4. Communicate
your work through active use of internal platform (SalesForce), electronic
calendar (Gcal) and being accessible on electronic chat (Skype) as per Twaweza
requirements.
5. Participate
actively in organization‐wide learning and other joint activities.
6. Comply
with and foster adherence to the established Twaweza values, policies,
regulations, guidelines and procedures.
7. Undertake
any other lawful tasks as may be assigned by your Supervisor and/or Executive
Director.
Core Qualifications
1. Advance
Diploma/Bachelor degree in Human Resources or any related social sciences.
2. Three
years' experience related to Human Resources Management or Administration.
3. Strong
interpersonal skills, and demonstrated team working qualities
4. Must
be trustworthy, reliable and with corruption‐free reputation
5. Very
good writing and communication skills in English and Kiswahili with keen
attention to detail.
6. Good
basic knowledge of HRM and Administration.
7. Strong
computer and typing skills and use of database and internet.
8. Excellent
organizational, reporting and management skills.
9. Ability
to be discreet and maintain confidentiality.
10. Very
good time management skills.
Changes and Amendments: This job description
may be amended by Twaweza after consultation with the employee and the
supervisor.
Program Officer, Data Management
Job Title: Program Officer -
Data Management
Cluster: Data and Voice
Salary Grade: 5
Reports
to: Senior
Data Analyst
Supervises: Consultants, Interns
Location: Nairobi / Dar es Salaam or Kampala
Overall Responsibility: You will support the
management of all the data in Twaweza, in the Data and Voice Directorate.
You will support the Senior
Data Analyst to ensure that all survey designs, data collection, data quality
assurance and analysis are carried out according to high academic standards to
protect Twaweza’s reputation for rigor and impartiality.
You will support the Senior
Data Analyst on quantitative research design, methods and analysis throughout
the Directorate of Data and Voice, as well as in relation to the research
undertaken in the LME Directorate, and Twaweza overall.
Specific Responsibilities:
You will support the Senior
Data Analyst and the Director of Data and Voice to:
1. Improve
quality and efficiency of Twaweza’s survey design activities, including
questionnaire development and design, pilot activities and pre-field quality
checks.
2. Clean
Uwezo and Sauti za Wananchi data, and other data produced by Twaweza, including
documentation of the data cleaning decisions and processes
3. Maintain
and assure data quality, and guarantee data integrity during design,
collection, entry and processing. Support full adherence to Uwezo’s and Sauti’s
data standards.
4. Respond
to data requests through running basic analyses and completing data summaries,
while improving Twaweza’s data presentation and visualization
5. Perform
exploratory and advanced statistical analyses using Uwezo and Sauti za Wananchi
data, and present and discuss these with the respective program teams
6. Support
the LME team in planning and implementation of Data Quality Assessments.
7. Initiate
the development of policy briefs, reports, articles and publications, and
co-author with team members in the Directorate.
8. Strengthen
the analytical capacities of Twaweza colleagues, through data analysis
trainings, and through collaborative analyses with non-statisticians within
Twaweza.
9. Conduct
other duties as assigned by the Supervisor from time to time.
General Responsibilities:
1. Successfully
implement above responsibilities and assigned activities in work plans and budgets,
consistent with Twaweza Policies.
2. Contribute
effectively to planning, monitoring, reporting and information dissemination of
Uwezo’s/Twaweza’s work.
3. Collaborate
with Twaweza staff across units and countries in a spirit of mutual respect and
cooperation to get things done.
4. Communicate
your work through active use of internal platform (SalesForce), electronic
calendar (Gcal) and being accessible on electronic chat (Skype) as per Twaweza
requirements.
5. Participate
actively in organization-wide learning and other joint activities.
6. Comply
with and foster adherence to the established Twaweza values, policies,
regulations, guidelines and procedures.
7. Undertake
any other lawful tasks as may be assigned by your Supervisor and/or Director of
Data and Voice.
Core Qualifications:
1. Masters
in Statistics/Economics, with at least 3 years of work experience in data
management and analysis, preferably in a developing country setting.
2. Experience
in large scale survey and data management, including experience in managing data
entry processes; highly skilled in Stata; with indepth skill in descriptive and
inferential statistics.
3. Strong
conceptual and analytical skills (managing, analyzing and interpreting data),
such as multivariate and longitudinal analyses (preferably using SPSS, STATA
and R).
4. Ability
to present a complicated argument in understandable, accessible and compelling
language, using accessible graphics to support the argument.
5. Able
to write well in English, and preferably also in Kiswahili, proven through
publications in refereed journals and/or books.
6. Good
understanding of East African context, including ongoing policy debates,
especially in education and open government
7. Ability
to respond to emerging opportunities by designing new information products.
8. Ability
to work under pressure and adhere to strict deadlines, while working
independently with minimum supervision.
Changes and Amendments: This job description
may be amended by Twaweza after consultation with the employee and the
supervisor.
Application process:
To apply for this position,
please submit your CV (max 4 pages) tojobs@twaweza.org, including a cover letter
explaining your interests/motivations to work for Twaweza, and 2 samples of
your written work and names of 3 referees, in MS Word or PDF file.
In the subject of your email
write your name, the position you are applying for and country
Deadline for the submission
is 15th January 2017.