Position: Finance Manager
Number: (1)
Our client is a charitable
organization operating in rural Siaya County. The organization began as a
grass-root CBO in 2003 to assist orphaned children and youth with a focus on
community empowerment and development.
They are currently seeking to recruit
a talented, progressive and team-oriented individual to fill the position of
Grant Writer and Fundraising Coordinator.
1. Purpose of the Position: Reporting to the Executive Director and serving as a
member of the Management Team, the Finance Manager will provide efficient,
timely and accurate financial management information and expertise to enable
timely management, decision-making and safeguard the company’s assets from loss
arising from fraud or error.
2. Major Duties and Responsibilities
R1. Financial Management
·
Manage projects financial records
including updating Project books in QuickBooks e.g. Bank and petty cash books,
ledgers and journal.
·
Manage preparation, co-ordination and
control of budget including budget forecasts and budget tracking.
·
Manage cash flow projections and
actual cash analysis.
·
Manage cost centers for business
units. Ensure monthly bank reconciliation of all bank accounts.
·
Ensure monthly trial balances and
final accounts are correctly done i.e. income and expenditure & balance
sheet.
·
Ensure that Finance staff maintain
check and cash payment vouchers files.
·
Oversee banking of staff salary
checks in their individual bank accounts.
·
Manage payroll and statutory
deductions.
·
Ensure monthly financial reports are
compiled according to donor specifications.
·
Review and send accurate and timely
financial reports to donors and trustees.
·
Oversee office petty cash management,
i.e. receipts and disbursements.
·
Ensure timely petty cash projections
and daily cash count.
·
Ensure timely preparation for Audit
and effective implementation of recommendations.
R2. Risk Management
·
Ensure that the organization does not
suffer any financial or material loss through fraud and error by ensuring that
cash and all assets are safeguarded by closely monitoring and maintaining an
adequate system of internal control.
·
Ensure adequate insurance for all
premises, furniture and equipment.
·
Ensure that the organization complies
with all the legal, regulatory and audit requirements, including submitting
relevant reports to the management.
·
Ensure safekeeping of all unused
check books.
R3. Inventory Management
·
Oversee the implementation of
inventory checks and stock movement procedures.
·
Ensure maintenance of Fixed Asset
register.
·
Ensure quarterly procurement schedule
is aligned to quarterly budgets.
·
Ensure timely payments of
procurements for project supplies and equipment.
·
Ensure that Inventory Goods Received
Notes are correctly received and signed.
·
Ensure that periodic inventory counts
are undertaken.
·
Authorize all internal and external
requisitions before issues or cash disbursements for procurement is done.
·
Oversee weekly and monthly inventory
reporting
R4. Program Support
·
Teach and guide beneficiaries in
various organizational development and financial literacy/management Provide
quarterly budget vs actual reports for each Programs Team
·
Take part in mass issues of items from
the inventory e.g. sanitary towels, mosquito nets, school uniforms and clothes
to OVCs.
R5. Governance and Management
·
Ensure adherence to the
organization’s Financial Policy and Procedures Manuals, generally accepted
accounting standards and statutory reporting requirements.
·
Attend workshops and forums as
organized by the donors or THE ORGANIZATION.
·
Filing annual returns with Kenya
Revenue Authority.
R6. Other Duties and Responsibilities
·
Perform any other duties and
responsibilities which may be assigned by the Executive Director, Trustees and
management from time to time and which are related to the achievement of the
organization’s mission and vision.
·
Actively participate in the Saturday
Psycho-Social Support Program for Orphaned and Vulnerable Children and build
the community’s capacity to eventually run the Saturday PSS on their own.
Knowledge, Skills and Abilities (The knowledge, skills and abilities may be required
through a combination of formal schooling, self-education and prior experience
or on-the-job-training).
Level of education:
At least a Bachelor’s degree in finance or other relevant disciplines
Specialized
Training / Professional Qualifications: Must hold a professional qualification such as CPA, ACCA,
CFA, or CA.
Other competencies:
·
Detail oriented and well-organized
·
Requires strong interpersonal,
communication, negotiation, and administration skills.
Job experience:
·
At least seven (7) years’ experience;
three of which should be in management position
How to apply
·
cover letter stating the position for
which you are applying, along with current remuneration or last remuneration if
currently not employed
·
three paragraph motivation statement
and why you feel you meet the requirements
·
three references and
·
C.V.
Important: All
four (4) above mentioned steps must be followed.
Applications not following all steps
will automatically be disqualified.
Only short-listed applicants will be
contacted.
All applicants should bring a
personal commitment to community development
Interested candidates are requested to email the following
to jobs@jobsikaz.com.
Only Shortlisted candidates will be
contacted.
