Location: Ngong Road, Nairobi.
Reports to: CEO, Finance Director and Managing Director
Contract Level: Standard, Full-time
Our client, a producer of innovative, handcrafted jewelry and
accessories from sustainable materials, is looking for Finance & Administration Manager to join their company.
Responsibilities for the Finance & Admin Manager Job
Accountancy and Financial Management
·
Process Accounts payable, prepare
payment vouchers, process online payments and record payments.
·
Manage the installation and
maintenance of accounting records to show receipts and expenditure.
·
Provide regular creditor reports
·
Liaise with Accounts receivable
manager to ensure all debtor invoices are sent out in a timely manner and
follow up on and maintain expected payment dates.
·
Manage bank and cash reconciliations.
·
Prepare Accruals as required.
·
Maintain asset register and
depreciation schedule.
·
Support preparation of financial
reports, annual audits and tax audits
·
Review financial statements with
management personnel
·
Coordinate preparation of external
audit materials and external financial reporting.
Budget and Management Reporting
·
Assist in preparation of management
reports and actual against business plan and budget as required.
·
Provide management reporting to
Finance Director
·
Prepare weekly cash flow forecasts
and assist in cash flow management process.
Grants Management and Compliance
·
Preparation of financial reports to
management and partners in a timely manner
·
Involvement in budget proposal
development
·
Participation in grants opening/
closure meetings
·
Inform the Directors of any
information/activity that impacts the grant financial status
Internal Audit function
·
Manage the internal audit function
within the organization
·
Ensure that all controls in place are
being adhered to.
·
Act as a focal point for external
audit engagement.
·
Preparing reports to highlight issues
and problems and distributing the reports to the relevant people.
·
Assessing how well the business is
complying to rules and regulations and informing management whether any issues
need addressing.
·
Researching and assessing how well
risk management processes are working and recording the results using software
such as Microsoft Word and Excel.
Payroll Management
·
Preparation and review of monthly
payroll for correctness and completeness.
·
Produce and Issue pay slips.
·
Maintain all payroll records.
·
Process and maintain all leave
records and accruals.
·
Prepare and process all statutory
deductions in a timely manner
·
Prepare yearly payroll summaries and
reconcile with statutory tax deductions (PAYE, NSSF, NHIF)
·
Support all other employer payroll
related activities.
Office and Administration Management
·
Oversee and supervise the
administrative function of the organization including reception,
property/facility management, safety of the work environment, and provision of
furnishings and equipment necessary for effective operations.
·
Oversee the management of all leases,
contracts and other financial commitments.
·
To ensure the overall smooth running
of the Company’s internal administration and its cost-effectiveness.
·
Track and monitor resource needs and
other material needs for carrying out administration tasks in the organization.
·
Monitor all legislation relevant to
the organization (employment standards, occupational health and safety, human
rights, etc.) and all regulations on professional certification to ensure that
the organization is compliant.
Finance & Admin Manager Job Qualifications
·
Degree in Finance, Accounting or
economics.
·
Professional qualifications such as
CPA/CFA/ACCA or similar will be an added advantage
·
Successful track record of managing
operations and financial and management accounting.
·
Experience of managing staff and
associated employment issues
·
Previous experience in the financial
and administrative operations.
·
Previous experience in Supply Chain
Management/Inventory and Manufacturing.
Knowledge, Skills and Competencies
·
Excellent problem-solving skills
·
Excellent planner and strategic
thinker.
·
Excellent risk management and cost
control skills.
·
Ability to take responsibility for
decisions made and to learn from the outturn
·
Ability to deliver timely results
despite obstacles and limited resources.
·
A strong grasp of all relevant
legislation and of how it applies to the role.
·
Commercial acumen and ability to
think creatively.
·
Excellent advocacy, presentation and
communication skills.
·
Good understanding of relevant IT
systems.
·
Excellent negotiation and
relationship management skills.
·
Excellent training and development
skills.
Personal Style and Behavior
·
Self-motivation, a strong work ethic
and enthusiasm for change.
·
Understanding and interest in the
arts and cultural sector.
·
Committed to a positive approach to
equality of opportunity and community engagement.
·
A positive, communicative personality
that engenders confidence in others.
·
A keen interest in satisfying
internal and external customers.
·
A supportive and open line-manager
and colleague.
How to Apply
Interested parties should send their online applications on or before 23rd January 2017.
Interested parties should send their online applications on or before 23rd January 2017.
Applications and detailed CV to be submitted online at http://goo.gl/T8sryH
Applications not meeting minimum requirements will not be
considered. Only shortlisted candidates will be contacted.
*The Company is an equal opportunity, anti-corruption, and
affirmative action employer.