Established in 1951, IOM is the leading
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive
work environment. Internal and external candidates are eligible to apply to
this vacancy. For the purpose of the vacancy, internal candidates are
considered as first-tier candidates.
Under the general supervision of the
Operations Officer, under the direct supervision of the Senior Operations
Liaison Assistant, and in coordination with the Senior Operations
Assistant/Movements Coordinator, the incumbent is responsible for entering data
for refugees and migrants into IOM data base and preparation of IOM travel bags
in compliance with IOM established procedures to ensure orderly and timely
movements of refugees and migrants. The incumbent’s responsibilities will
include the following:
Core Functions /
1.Receive travel documents from high commissions, USRAP travel
packets from Resettlement Support Centre (RSC); check and confirm
documents/packets received against RSC/high commissions dispatch list and
return signed copy to RSC/high commissions.
2.Import USRAP data lists into Mimosa database; register cases
received in Mimosa.
3.Update case status in Mimosa and tracking system; indicating cases
with special needs and cross-references in Mimosa.
4.Sort and photocopy travel documents as requested by other
units/departments, i.e. for exit permits.
5.Dispatch travel documents by DHL to relevant IOM missions together
with data/booking lists.
6.Maintain and update spread sheet of packets received from
RSC/embassies and returned.
7.Forward a list of all travel documents received to IOM field
offices in the region (OPS and MHD), i.e. Dadaab and Kakuma.
8.Liaise and reconcile with RSC, embassies and missions on cases
received and returned.
9.Timely and accurately prepare departure/exit cards, x-rays,
medical documents pre-departure certificates and customs cards for departure ex
Kenya and the region: BI, ER, SO and DJ, and send them to the relevant
10.Perform any other duties that might be assigned.
Required Qualifications and
1.A Bachelors Degree or equivalent (or higher) with least two years
professional working expereince in data processing and database management, or
High School Certificate, with 4 years professional working experience in data
processing and database management.
2.Computer literacy in Ms Windows XP and 2000, Ms Office 2000/2003,
Database and Ms Access.
1.Overall knowledge of USRAP, Australian, Canadian and European IOM
2.Accuracy in handling and reporting data.
3.Typing speed of60
words per minute.
Fluency in both written and spoken English and
·Accountability – takes responsibility for
action and manages constructive criticisms
·Client Orientation – works effectively well
with client and stakeholders
·Continuous Learning – promotes continuous
learning for self and others
·Communication – listens and communicates
clearly, adapting delivery to the audience
·Creativity and Initiative – actively seeks new
ways of improving programmes or services
·Leadership and Negotiation – develops
effective partnerships with internal and external stakeholders;
·Performance Management – identify ways and
implement actions to improve performance of self and others.
·Planning and Organizing – plans work,
anticipates risks, and sets goals within area of responsibility;
·Professionalism – displays mastery of subject
·Teamwork – contributes to a collegial team
environment; incorporates gender related needs, perspectives, concerns and
promotes equal gender participation.
·Technological Awareness – displays awareness
of relevant technological solutions;
·Resource Mobilization – works with internal
and external stakeholders to meet resource needs of IOM.
Any offer made to the candidate in relation to
this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification
that the candidate is medically fit for appointment and verification of
residency, visa and authorizations by the concerned Government, where
Only candidates residing in either the country
of the duty station or from a location in a neighbouring country that is within
commuting distance of the duty station will be considered. In all cases, a
prerequisite for taking up the position is legal residency in the country of
the duty station, or in the neighbouring country located within commuting
distance, and work permit, as applicable.
How to Apply
Submit cover letter and CV, including daytime
telephone and e-mail contact to: International Organization for Migration
(IOM), Human Resources Department, P.O. Box 55040,00200, Nairobi, Kenya or send
via e-mail firstname.lastname@example.org.
Closing Date: 25 January 2017
Only Shortlisted Applicants will be contacted.
The International Organization
for Migration (IOM) does not charge a fee at any stage of the recruitment
process (application, interview meeting, process or training). IOM does
not concern itself with information on applicants’ bank details.