Article 19
Job Description: Senior Programme Officer – Fundraising
and Compliance
Responsible to: Regional
Director, Eastern Africa
Key Relationships: Monitoring
& Evaluation (M&E) focal points, Programme Officers
Contract: 1 year
renewable
Working Hours: Full time
(37.5 hours per week)
Location: Nairobi,
Kenya
Role Purpose: The purpose of the role is to improve the financial sustainability of
the organisation by developing and writing grant proposals to governments,
multi-lateral organisations and foundations, identifying opportunities for the
organisation to diversify its funding streams and increase its income capacity;
and to ensure that the impact of ARTICLE 19 Eastern Africa’s work is
identified, captured, shared, learned from and communicated to key internal and
external stakeholders.
Also develop and implement monitoring and evaluation systems to
effectively plan, implement, capture, analyse and report the impact of the
organization’s programmatic work.
You will be required to work closely with programme managers to enhance
our entire project planning cycle to improve the effectiveness and quality of
our work and the production of timely and high quality evidence-based
reporting.
This work will not only allow us to meet increasing donor demands, but
also to provide key information that will enable us to make better informed
resource decisions.
Key Responsibilities
Fundraising
·
Contribute to an organisational
fundraising strategy for grant-based income to support the overall strategic
aims and objectives of the organisation
·
Based on the strategy, identify
fundraising targets through prospect research and recommend potential funding
opportunities.
·
Develop and maintain good
relationships with existing and potential foundations and funders.
·
Work closely with the fundraising officer
in London and program staff in to support the development of fundraising
proposals in keeping with the overall strategy.
·
Lead on the development and
production of grant proposals in the regional Office; persuasively
communicating the organisation’s mission and programs to potential funders;
·
Coordinate with relevant staff all
application activities, including planning, writing, document gathering,
communications and final submissions
·
Work with programmes and finance
staff to develop accurate budget information for all proposal applications
·
Manage final submission, ensuring
that all required paperwork is fully compliant with applications requirements
and is submitted in a timely manner
·
Design and manage a database to
ensure all contacts and submissions are fully documented for reference purposes
·
Maintain a calendar to ensure timely
submission of letters of inquiry, proposal deadlines, and reports
·
Follow up on all application
submissions and gather feedback so as to continuously improve the effectiveness
of fundraising operations
·
Ensure prompt acknowledgement of
grants awarded or gifts to the organisation
Develop
the M&E systems and lead in its implementation
·
Develop a regional M&E system
including a logical framework for the organisation.
·
Lead the technical design of M&E
methodologies and tools that allow accurate, reliable information to be
collected and reported against
·
Ensure that M&E tools and
processes are understood and used consistently across the organisation and
identify where changes of the current M&E practices might be needed
·
Develop ToRs for M&E surveys,
mid-term and final project evaluations and coordinate external evaluations
·
Lead on the identification of case
studies and lessons learned, and support the team to act upon these lessons and
to share them with others both within and beyond Article 19
·
Strengthen organisational planning to
ensure that past project performance is considered as part of project design
and delivery
·
Ensure programmes and projects
proposed are based on clear theories of change, draw upon the monitoring
framework and reflect lessons learned
Lead in
evidence collection, analysis and internal and external reporting
·
Implement and maintain a quarterly
reporting mechanism that serves organisational requirements for internal and external
audiences
·
Guide programme staff in preparing
and analysing their quarterly reports and evidence collection
·
Lead on reviewing, analysing and
synthesising reports and monitoring evidence reported by all programmes on a
quarterly basis
·
Guide programme staff on linking
results with activities, quality of evidence, project performance and
recommendations for any adjustments or improvements
·
Ensure information from reports and
evidence are documented for reporting and learning
Produce
the regional office’s annual report
·
Lead the production of the annual
report in collaboration with the Communications team at the International
office.
·
Conduct internal interviews and
research related to the annual report to determine which objectives were met
and what were the barriers to achieving objectives and goals
·
Lead external research related to the
annual report to find positive news stories about the organisation in
collaboration with programme staff
·
Write the annual report using
gathered research, internal quarterly reports and project reports and ensure
that reported facts are appropriately backed up by research and evidence
·
Collaborate with the communications
team to ensure that the annual report conveys the look, feel, tone and brand of
the organisation
Person Specification
Essential
Education and Knowledge
·
Masters Degree level or equivalent
with post-graduate qualification in human rights, law, African studies,
international relations, political science, media, communication, or other
relevant field being an added advantage.
·
Knowledge of human rights plus
knowledge of key freedom of expression and information issues
Experience
·
At least 3 years’ experience in the
design or development of M&E methods and approaches within the INGO or NGO
or similar sector
·
Demonstrable knowledge of funding
application processes and contracts management, funding streams and cycles,
particularly for European Commission and donor governments such as Sweden, the
UK, USA, Germany, Norway and the Netherlands
·
Ability to work collaboratively, building
relationships across the organisation and with external stakeholders
·
Proven experience with logical
framework approach using global indicators
·
Proven experience with planning and
implementation of M&E systems
·
Proven experience of working with
staff and partners to implement M&E and reporting systems
·
Experience of managing evaluations in
conjunction with field officers
·
Proven experience of writing reports
as a result of M&E processes, to both external and internal audiences
·
Experience of synthesising,
summarising and providing clear analysis of a complex
organisational reporting process
organisational reporting process
Skills, Experience and
Abilities
·
Experience securing funds from
private foundations, government and multi-lateral funding sources (e.g. the
European Commission and the United Nations)
·
Demonstrable experience in proposal
writing and development
·
Experience of networking and
relationship building with a wide range of donors
·
Proven ability to meet deadlines and
effectively manage conflicting priorities
·
Proven ability to lead programmes of
work with clear deadlines set to others within the organisation, and ability to
motivate others to comply with deadlines
·
Proven ability to work on own
initiative and to play a leadership role within an organisation
·
Proven ability to work under pressure
and manage time effectively
·
Knowledge of institutional donors
·
Excellent written and spoken English
·
Proven experience and ability of
adapting writing in English for different audiences
·
Excellent interpersonal communication
and influencing skills, including ability to build relationships with wide
range of people, both internally and externally
·
Proven ability to work with others
not fluent in English language
How to apply: –
Interested candidates should send a covering letter highlighting how they
meet the person specification and a CV to: adminkenya@article19.org
Closing date for receipt of applications: 14 December, 2016
Only shortlisted applicants will be contacted