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NGO Jobs in Kenya - USAID (Many Vacancies)

The PMI AIRS Kenya Project seeks candidates for the USAID - funded PMI AIRS (Africa Indoor Residual Spraying 2) Project to be implemented in six sub counties (Rongo, Awendo, Uriri, Suna East, Suna West and Nyatike) in Migori, Kenya in the following positions:
 
Job title: Operational Site manager
 
Supervisor: County Coordinator
 
Location: Migori County, Kenya        
 
No. Required: 28

The Project: The USAID-funded PMI AIRS (Africa Indoor Residual Spraying 2) Project led by Abt Associates supports the President’s Malaria Initiative (PMI), as well as USAID Missions and Bureaus with malaria programs outside the PMI focus countries, in planning and implementing IRS programs with the overall goal of reducing the burden of malaria in Africa by enhancing USAID’s ability to implement IRS programs on the ground through cost-effective commodities procurement and logistics systems, access to technical expertise, and implementation of IRS in countries affected by malaria.

The PMI AIRS Project is led by Abt Associates, an international development organization composed of dedicated professionals who provide technical assistance, research, analysis, and practical training services in more than 128 countries. 

Role Profile

Locations:

Osingo Dispensary
Agenga Dispensary
Muhuru H/C
Uriri Health Centre,
Suna Rabuor Dispensary
Macalder SCH
Bande Dispensary
Othoro sub county hospital,
Migori County Referal Hospital
Wath Onger
Rongo Sub county Hospital
Lela Dispensary
Anjego Dispensary
Karungu SCH
Awendo SCH
Bware Dispensary
Mariwa H/C
Rabondo Dispensary
Dede Dispensary
Kanyasa
Ongo Health Centre
Kochola Dispensary
North Kamagambo
Oyani Health Centre
Nyamaranga H/C
Bondo Dispensary
Arombe Dispensary
Suna Ragana Dispensary


Purpose of the Job:
 Under the supervision of the County Coordinator, ensures efficient logistics support services to county warehouse and stores besides supervising Storekeeper. They are responsible to ensure that the operational IRS operational plan is implemented in their specific operational sites.

Programme support:
  • Provide overall oversight, leadership, and management of IRS activities  at operational site
  • Responsible for overseeing all administrative operations at the operational site.
  • Ensure proper coordination of mobilization and spray operations activities in the site as per site operational plans
  • Provide oversight on Property management and inventory control activities at the operational site.
  • Work closely with county Coordinator and Environmental Compliance Officer,  in strengthening environmental compliance procedures and monitoring of IRS activities
  • Ensure the team leader’s summary is recorded in the spray performance Tracker at the operational site on daily basis.
  • Collect and deliver all daily spray records to the data center on daily basis.
  • Ensure vehicle log sheet is completed accurately by drivers and duly signed daily.
  • Oversee the collection of used insecticide containers and ensure sorting, transportation and storage of same in county central stores.
  • Ensure that timesheets are signed and availed to the finance assistant on time
Required qualifications and Experience:
  • Training in logistics, procurement, supplies and management.
  • Bachelor’s degree in the relevant field preferred
  • At least 2 years’ experience plus 6 months supervisory experience in handling basic Logistic and procurement  issues in an established organizations
Knowledge, Skills and Abilities:
  • Additional professional training in logistics management or any other relevant field.
  • Demonstrated experience using Microsoft Office Suite applications including Excel, Word, and Power Point preferred.
  • Ability to understand and interpret policies and procedures as well as the ability to apply them with consistency in a variety of circumstances.
  • Good communication skills including spoken and written English and Kiswahili is preferred
  • Ability to work as part of a team.
  • Willingness and flexibility to work long hours.
  • Builds acknowledge base of each client’s business, organization and objectives.

Position: Storekeeper
 
Supervisor: Warehouse Manager            
 
Location: Migori County, Kenya    
 
No. Required: 28

The Project: The USAID-funded PMI AIRS (Africa Indoor Residual Spraying 2) Project led by Abt Associates supports the President’s Malaria Initiative (PMI), as well as USAID Missions and Bureaus with malaria programs outside the PMI focus countries, in planning and implementing IRS programs with the overall goal of reducing the burden of malaria in Africa by enhancing USAID’s ability to implement IRS programs on the ground through cost-effective commodities procurement and logistics systems, access to technical expertise, and implementation of IRS in countries affected by malaria.

The PMI AIRS Project is led by Abt Associates, an international development organization composed of dedicated professionals who provide technical assistance, research, analysis, and practical training services in more than 128 countries. 

Role Profile

Locations:

Osingo Dispensary
Agenga Dispensary
Muhuru H/C
Uriri Health Centre,
Suna Rabuor Dispensary
Macalder SCH
Bande Dispensary
Othoro sub county hospital,
Migori County Referal Hospital
Wath Onger
Rongo Sub county Hospital
Lela Dispensary
Anjego Dispensary
Karungu SCH
Awendo SCH
Bware Dispensary
Mariwa H/C
Rabondo Dispensary
Dede Dispensary
Kanyasa
Ongo Health Centre
Kochola Dispensary
North Kamagambo
Oyani Health Centre
Nyamaranga H/C
Bondo Dispensary
Arombe Dispensary
Suna Ragana Dispensary

Overall Purpose: To oversee the management, receipt, delivery, and inventory control of items for the Operation Site store.

Specific Responsibilities


  • To oversee daily operations of store and maintain inventory system at proper levels.
  • To ensure proper storage and identification of all items.
  • To inspect commodities received in the Operation store to verify quality and quantity of items delivered.
  • To keep track of receipts, records and withdrawals of all IRS related commodities in the Operation store.
  • Follow up on supply requests from Warehouse and liaise with the Warehouse Manager to monitor progress.
  • Coordinate with the security guard on tracking movement of persons in the stores.
  • Ensure proper material and equipment storage to avoid damages and ensure rotation of short shelf life items.
Required qualifications and Experience:
  • Completion of certificate or diploma level in relevant field.
  • At least 6 months experience working as a stores assistant desired.
  • A certificate of good conduct may be required.
Knowledge Skills and Abilities:
  • Good communication skills including spoken and written English and Kiswahili, local languages are an added advantage.
  • Additional professional training in procurement and logistics management preferred
  • Knowledge of USAID procurement policies and regulations a plus.
  • Excellent knowledge of Microsoft Office and procurement software;
  • Ability to build effective relationships with all clients, peers, and stakeholders
  • Culturally astute, respectful and tolerant
  • Strong organizational and interpersonal skills and ability to work in a team-oriented setting.

Position: Finance Assistant 
 
Supervisor: Finance and Administration Manager
 
Location: Migori County, Kenya


The Project: The USAID-funded PMI AIRS (Africa Indoor Residual Spraying 2) Project led by Abt Associates supports the President’s Malaria Initiative (PMI), as well as USAID Missions and Bureaus
with malaria programs outside the PMI focus countries, in planning and implementing IRS programs with the overall goal of reducing the burden of malaria in Africa by enhancing USAID’s ability to implement IRS programs on the ground through cost-effective commodities procurement and logistics systems, access to technical expertise, and implementation of IRS in countries affected by malaria.

The PMI AIRS Project is led by Abt Associates, an international development organization composed of dedicated professionals who provide technical assistance, research, analysis, and practical training services in more than 128 countries. 

Role Profile

Major purpose of the position: The major purpose is to support the County coordinator and Project Accountant in collecting the required information from county sites for processing payment of sub-county spraying staff besides observing proper accounting procedures, systems and internal controls in district field stations.

Responsibilities:
  • Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
  • Assist in verifying and processing of payments
  • Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes;
  • Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals,  consultant documents, travel files, procurement files,  project deliverables, project reports , and minutes of meetings.
  • Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.
  • Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive the messages.
  • Overseeing day-to-day office administrative functions
  • Assist in procurement, storing and distribution of office supplies.
  • Make logistical arrangements for project staff traveling out within side their region.
  • Prepare and send pouches to central office as needed.
  • Performing any other duties as assigned by the supervisor.
Required minimum qualifications, skills and abilities
  • Diploma or Bachelor’s Degree in Finance, Procurement, Management, Business, or other relevant field.
  • Prior experience in office administration.
  • Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
  • Ability to assess problems and develop solutions.
  • Excellent inter-personal communication skills and excellent organization skills.
  • Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
  • Fluency in English.
Knowledge, Skills and Abilities:
  • Proficiency in English and Kiswahili.
  • Strong presentation and facilitation skills
  • Ability to use spreadsheets and other accounting software
  • Strong interpersonal skills and ability to work in a team

Position: Payroll Officer
 
Supervisor: Finance and Administration Manager
 
Location: Migori County, Kenya

The Project: The USAID-funded PMI AIRS (Africa Indoor Residual Spraying 2) Project led by Abt Associates supports the President’s Malaria Initiative (PMI), as well as USAID Missions and Bureaus
with malaria programs outside the PMI focus countries, in planning and implementing IRS programs with the overall goal of reducing the burden of malaria in Africa by enhancing USAID’s ability to implement IRS programs on the ground through cost-effective commodities procurement and logistics systems, access to technical expertise, and implementation of IRS in countries affected by malaria.

The PMI AIRS Project is led by Abt Associates, an international development organization composed of dedicated professionals who provide technical assistance, research, analysis, and practical training services in more than 128 countries. 

Role Profile

Major purpose of the position: The major purpose is to support the Country Finance Manager and Project Accountant in collecting the required information from county sites for processing timely payment of county spraying staff and preparing the payment schedule. 

Responsibilities:
  • Assist in developing a database of all field staff involved in the district spraying
  • Compile team member payroll data and other records to ensure the timely and accurate disbursement of payments; calculate wages, and pay adjustments in payroll process.
  • Ensuring that the daily work logs are completed and submitted by team leaders and supervisors.
  • Obtains and maintains personal information from all county spray teams which is used in administering their pay e.g. ID number, telephone numbers etc.
  • Assist in review of the financial data from field stations by verifying the accuracy of information/support documentations and reasonableness of costs.
  • Organize the financial document filing system for the counties.
  • Provide high level of customer service to internal and external stakeholders of the organization
  • Maintain strict confidentiality as it relates to all information.
  • Performs other related duties as assigned or requested.
Required minimum qualifications, skills and abilities
  • Completion of secondary education. Post-secondary qualification at diploma level in a financial administrative or related field required.
  • Holders of Bachelor’s degrees and CPA K preferred.
  • Two (2) years of experience in finance, budget, accounting, administrative services or related area with 1 year experience in the same capacity supporting a donor funded project with strict adherence to financial management policies and procedures.
Knowledge, Skills and Abilities:
  • Must be computer literate and well conversant of Excel and Ms Word
  • Proficiency in English and Kiswahili.
  • Strong interpersonal skills and ability to work in a team
  • Strong presentation and facilitation skills
  • Ability to use spreadsheets and other accounting software

Position: Finance Clerk 
 
Supervisor: Finance and Administration Manager
 
Location: Migori County, Kenya

The Project: The USAID-funded PMI AIRS (Africa Indoor Residual Spraying 2) Project led by Abt Associates supports the President’s Malaria Initiative (PMI), as well as USAID Missions and Bureaus
with malaria programs outside the PMI focus countries, in planning and implementing IRS programs with the overall goal of reducing the burden of malaria in Africa by enhancing USAID’s ability to implement IRS programs on the ground through cost-effective commodities procurement and logistics systems, access to technical expertise, and implementation of IRS in countries affected by malaria.

The PMI AIRS Project is led by Abt Associates, an international development organization composed of dedicated professionals who provide technical assistance, research, analysis, and practical training services in more than 128 countries. 

Role Profile

Major purpose of the position: The major purpose is to support the County coordinator in collecting the required information from county sites for processing payment of sub-county spraying staff besides observing proper accounting procedures, systems and internal controls in sub county field stations.

Responsibilities:
  • Assist in developing a database of all field staff involved in the county spraying
  • Ensuring that the daily work logs are completed and submitted by team leaders and supervisors.
  • Obtains and maintains personal information from all county spray teams which is used in administering their pay e.g. ID number, telephone numbers etc.
  • Assist in review of the financial data from field stations by verifying the accuracy of information/support documentations and reasonableness of costs.
  • Organize the financial document filing system for county.
  • Assist in verifying and processing of payments
Required minimum qualifications, skills and abilities
  • Training in accounting/finance or its equivalent preferably CPA (K)
  • Additional 1 year experience working as an account clerk in a busy professional environment
  • At least two (2) years of professional experience in Accounting and Program Financial Management.
  • Experience working at international development programs, with experience at USAID-funded programs highly desirable.
  • Experience in inventory management is desirable.
  • A self-starter that is able to perform under pressure is preferred.
  • A strong command of financial and other computer applications such as MS Word, Excel, Quicken, Access, etc.
  • English language capability.
Knowledge, Skills and Abilities:
  • Proficiency in English and Kiswahili.
  • Strong presentation and facilitation skills
  • Ability to use spreadsheets and other accounting software
  • Strong interpersonal skills and ability to work in a team


Position: Monitoring and Evaluation (M & E) Assistant - Advanced
 
Supervisor: County Coordinator
 
Location: Migori County, Kenya
 
No. Required: 6    


The Project: The USAID-funded PMI AIRS (Africa Indoor Residual Spraying 2) Project led by Abt Associates supports the President’s Malaria Initiative (PMI), as well as USAID Missions and Bureaus
with malaria programs outside the PMI focus countries, in planning and implementing IRS programs with the overall goal of reducing the burden of malaria in Africa by enhancing USAID’s ability to implement IRS programs on the ground through cost-effective commodities procurement and logistics systems, access to technical expertise, and implementation of IRS in countries affected by malaria.

The PMI AIRS Project is led by Abt Associates, an international development organization composed of dedicated professionals who provide technical assistance, research, analysis, and practical training services in more than 128 countries. 

Role Profile

Overall Purpose: To manage efficient data entry and data base support services to AIRS County project in co-ordination with the County Coordinator and AIRS Kenya project M&E Manager. S/He will ensure proper data entry and filing system for IRS and other epidemiological data collected in the field. 
  
Specific Responsibilities:
  • Plan and organize daily, weekly, monthly and quarterly projections for data management needs.
  • Verifying data and ensuring entries are correct daily.
  • Ensure that data from the field captures defined variables.
  • Coordinates with the County coordinator in ensuring that required data is timely uploaded to the database and sent to project country M&E Manager.
  • Ensure timely reporting on IRS related coverage situations.  
  • Backing up the database-Daily.
Required qualifications and experience:
  • Vocational training specifically in IT related area possibly degree level
  • 1 year experience desirable in data entry and supervision of data teams
  • Additional professional training in date entry preferred.
Knowledge Skills and Abilities:
  • Willingness and flexibility to work long and  unsociable hours
  • Proficiency in both written and spoken English and Kiswahili.
  • Knowledge of USAID procurement policies and regulations a plus.
  • Excellent knowledge of Microsoft Office and database software;
  • Strong organizational and interpersonal skills and ability to work in a team-oriented setting;
  • Strong computer skills: Microsoft Office Applications.
  • Ability to analyze and interpret large amount of information.
  • Ability to communicate clearly to diverse audiences.

Job title: Logistics Assistant
 
Supervisor: County Coordinator
 
Location: Migori County, Kenya     


The Project: The USAID-funded PMI AIRS (Africa Indoor Residual Spraying 2) Project led by Abt Associates supports the President’s Malaria Initiative (PMI), as well as USAID Missions and Bureaus
with malaria programs outside the PMI focus countries, in planning and implementing IRS programs with the overall goal of reducing the burden of malaria in Africa by enhancing USAID’s ability to implement IRS programs on the ground through cost-effective commodities procurement and logistics systems, access to technical expertise, and implementation of IRS in countries affected by malaria.

The PMI AIRS Project is led by Abt Associates, an international development organization composed of dedicated professionals who provide technical assistance, research, analysis, and practical training services in more than 128 countries. 

Role Profile

Purpose of the Job: Under the supervision of the County Coordinator, support the purchase and distribution of supplies and commodities for the project besides ensuring efficient logistics support services to County Operation sites stores besides supervising Storekeeper. 

Programme support:
  • Provides logistical support for  project activities, including spray operations, transport, events such as workshops and meetings, etc.
  • Assists in managing the inventory, storage and timely disposal of used and irreparable materials, under the direction of the Program & Logistics Coordinator
  • Ensure vehicle daily use sheet is completed accurately by drivers.
  • Ensuring regular follow up of the hired project vehicles in the filed plan for any requirement for programme activities in liaison with the County Coordinator and Program & Logistics Coordinator.
  • Oversee the collection of used bottles of chemical and PPEs and ensure sorting and storage of same in County central stores.
  • Plan and organize daily and weekly projections of logistics needs and movement.
  • Ensure regular restocking of insecticides and other materials is done on time and before stock runs out.
Required qualifications and Experience:
  • Minimum Vocational training in logistics, procurement, supplies and management.
  • At least 2 years plus 6 months supervisory experience in handling basic Logistic and procurement issues in an established organization.
Knowledge, Skills and Abilities:
  • Additional professional training in procurement and logistics management preferred.
  • Knowledge of USAID procurement rules and regulations a plus.
  • Demonstrated experience using Microsoft Office Suite applications including Excel, Word and Power Point preferred.
  • Ability to understand and interpret policies and procedures as well as the ability to apply them with consistency in a variety of circumstances.
  • Good communication skills including spoken and written English and Kiswahili is preferred.
  • Ability to work as part of a team.
  • Willingness and flexibility to work long hours.


Position: Data Entry Clerks - Advanced
 
Supervisor: County Coordinator
 
Location: Migori County, Kenya

No. Required: 24

The Project: The USAID-funded PMI AIRS (Africa Indoor Residual Spraying 2) Project led by Abt Associates supports the President’s Malaria Initiative (PMI), as well as USAID Missions and Bureaus with malaria programs outside the PMI focus countries, in planning and implementing IRS programs with the overall goal of reducing the burden of malaria in Africa by enhancing USAID’s ability to implement IRS programs on the ground through cost-effective commodities procurement and logistics systems, access to technical expertise, and implementation of IRS in countries affected by malaria.

The PMI AIRS Project is led by Abt Associates, an international development organization composed of dedicated professionals who provide technical assistance, research, analysis, and practical training services in more than 128 countries. 
Role Profile

Overall Purpose: To manage efficient data entry and data base support services to AIRS County project in co-ordination with the County Coordinator and AIRS Kenya project M&E Officer. 

S/He will ensure proper data entry and filing system for IRS and other epidemiological data collected in the field. 
  
Specific Responsibilities:
  • Verifying data and ensuring entries are correct daily.
  • Ensure that data from the field captures defined variables.
  • Coordinates with the County Coordinator in ensuring that required data is timely sent to project country M&E person.
  • Ensure timely reporting on AIRS related coverage situations.  
  • Backing up the database-Daily.
  • Maintains data entry requirements by following data program techniques and procedure.
  • Maintains customer confidence and protects operations by keeping information confidential.
Required qualifications and experience:
  • Vocational training in IT related course.
  • 1 year experience desirable
  • Additional professional training in data entry preferred.
Knowledge Skills and Abilities:
  • Willingness and flexibility to work long and  unsociable hours
  • Proficiency in both written and spoken English and Kiswahili.
  • Knowledge of USAID procurement policies and regulations a plus.
  • Excellent knowledge of Microsoft Office and database software;
  • Strong organizational and interpersonal skills and ability to work in a team-oriented setting;
  • Strong computer skills: Microsoft Office Applications
  • Organization, Typing, Data Entry Skills, Very good Attention to Detail, Confidentiality.
  • Level, Self-Starter, Quick Learner, An ability to work fast without making mistakes, Ability to work to meet deadlines


Job title: Community Mobilization / IEC Assistant
 
Supervisor: County Coordinator  
 
Location: Migori County, Kenya

The Project: The USAID-funded PMI AIRS (Africa Indoor Residual Spraying 2) Project led by Abt Associates supports the President’s Malaria Initiative (PMI), as well as USAID Missions and Bureaus with malaria programs outside the PMI focus countries, in planning and implementing IRS programs with the overall goal of reducing the burden of malaria in Africa by enhancing USAID’s ability to implement IRS programs on the ground through cost-effective commodities procurement and logistics systems, access to technical expertise, and implementation of IRS in countries affected by malaria.

The PMI AIRS Project is led by Abt Associates, an international development organization composed of dedicated professionals who provide technical assistance, research, analysis, and practical training services in more than 128 countries. 
Role Profile

Overall Purpose: The Community Mobilization/IEC Assistant will assist in coordination and implementation of project related community mobilization activities in the County under the supervision of the County Coordinator and in coordination with the Community mobilization and IEC specialist. 

S/He will facilitate all community mobilization, branding/marking and communication activities in the said County working closely with the local authorities and leadership to position AIRS pre and post spraying activities.   

Specific Responsibilities:
  • Ensure strengthened partnerships and collaboration between Sub County Partners and other like-minded partners working in the area.
  • Maintain an inventory of IEC materials received and issued. Make timely, appropriate requests to ensure constant supply of material needed for IEC activities.
  • Maintain proper records on County IRS Community mobilization and IEC activities.
  • Participate in community surveys that are to be conducted.
  • Conduct quality control and assurance checks to ascertain community mobilization and communication work is done to agreeable standards.
  • Provide updates and analysis of key developments in targeted thematic areas.
  • Organize and participate in community sensitization activities.
Required qualifications and experience:
  • Vocational training plus one and a half years’ experience in the area of community development, social sciences or other related discipline. Bachelor’s degree is preferred.
  • Must have had two (2) years supervisory experience preferably in monitoring and community mobilization.
Knowledge Skills and Abilities:
  • Proven experience managing IEC and community outreach /mobilization activities for local health programs is essential, experience with malaria prevention programs preferred;
  • Excellent interpersonal skills and ability to work as part of a team
  • Conversant and able to communicate in the local language, Kiswahili and English.
  • Advocacy related skills would be an added advantage.
  • Ability to work under pressure and independently with minimum supervision.
  • Ability to train on heath related issues.
  • Strong computer skills required
How to Apply

Interested candidates are encouraged to send a cover letter and CV to airskenyainfo@africairs.net  with the title of the position being applied in e-mail subject line e.g. “Community Mobilization/IEC Assistant” and specify location/ward preferred of by COB Friday, December 12th, 2016. 

Only shortlisted candidates will be contacted.

Equal Opportunity Employer: As an equal opportunity/affirmative action employer, Abt Associates is committed to fostering a diverse, multicultural work environment where our employees respect one another and share a commitment to our firm's values, mission, and strategies. Abt Associates Inc. provides equal employment to all participants and employees without regard to age, race, color, sex, creed, citizenship status, religion, gender, gender identity, sexual orientation, national origin, disability, marital status, or veteran status.

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