The Health Support Organisation (THESO)
Job Title: Finance / Admin Assistant, Nairobi – Kenya
Categories: Programme
Location: Nairobi,
Kenya
Start Date: Immediate
Duration: One
Year (Extendable and depends on performance)
Position: One
(1)
Report to: Finance
Manager
Formed in 2005, incorporated in 2008
by South Sudanese doctors to support the national efforts in addressing health
challenges in South Sudan, THESO is a private, voluntary, nonpolitical, nonsectarian
organisation.
Its mission is to implement
evidence-based, culturally sensitive, innovative projects promoting health,
according to perceived public health needs and priorities as understood through
quality research.
By offering training and health care
to local populations and medical assistance to people at high risk, and with
the flexibility to respond rapidly to emergency situations, THESO rehabilitates
devastated health care systems and helps bring them back to self-reliance.
THESO
is seeking to recruit a Finance
/ Admin Assistant for its Kenya
programme to be based in it regional office in Nairobi
Job Summary: The
Finance / Admin Assistant directly oversees all financial, accounting and
administrative activities including human resources administration and all
finance administrative activities and reporting.
Essential Responsibilities
Accounting and Finance Management
·
Ensure compliance with the
organisation and donor regulations and procedures; establishing finance and
supporting function policies, systems and procedures, and directing or
performing their development, documentation, and implementation
·
Supervise and ensure that the
day-to-day accounting operations and financial management functions in field
offices are performed in accordance with internal policy and procedures
·
Review and account for procurement
transactions to ensure adequate supporting documentation, accuracy of amounts
and control over payments
·
Suggests formats for financial
reporting to aid financial statement users to better understand the contents of
the reports for decision-making and strategic planning purposes
·
Ensures the maintenance of accurate
records of financial transactions in order to monitor financial status of
project activities
·
Manages the finance department to meet
the financial reporting requirements of Regional Office and Headquarters; This
function includes ensuring that all financial reports are submitted on or
before the deadlines set and contain relevant information for all the users of
the financial reports
·
Directs the preparation of all
financial reports for external purposes in respect to accounting, legal and
contractual requirements
·
Maintains the organisations system of
accounts ensuring all accounting data are updated, reconciled and fully
supported
·
Oversee training of finance staff and
provide technical support to country program and logistics
·
Supervise or prepare budgets
·
Present & facilitate review of
actual to budget expenditures with Programme Director and County Coordinators
Human Resources Management
·
Supervise the human resource and
administrative functions in field offices to ensure their smooth and effective
operations
·
Oversee the recruitment and selection
of qualified program field staff, recommend promotions, disciplinary action and
termination of staff in consultation with supervisors
·
Collaborate with security
officer/programme department to maintain security of staff in the field
locations
·
Make frequent site visits to
facilities to ensure that appropriate care and training are being conducted and
to offer support to field staff
·
Maintain open lines of communications
with all field staff
Training / Capacity Building
·
Determine training needs for finance
and human resources staff
·
Train senior national staff to
increase their responsibilities in order to build capacity and ensure
sustainability of programmes
Programme Management
·
Assist the Programme department in
development of project proposals and reports writing
·
Help County Coordinators in tracking
projects implementations and measuring it against its indicators using
performance based management
Working Relationships
·
Maintain frequent communication with
finance officer to ensure finance activities and objectives are communicated
·
Attend coordination meetings which
are relevant to project activities
·
Interface with national government
and relevant agencies to ensure compliance with varying government regulations
Representation
·
Serve as the principal liaison with
donors on matters related to the programme to ensure financial and programmatic
accountability to donors
·
Establish and update contact details
of potential donors in-country
·
Participate in donor meetings and
communicate relevant information to HQ
·
Work with key donor Staff to develop
and maintain optimum financial and programmatic relationship
·
Ensure maximum visibility of the
agency amongst the NGO community
·
Lead the production of reports and
ensure the timeliness and accuracy of information provided, as well ensuring
confidentiality of sensitive information.
·
Contribute to the creation of a
positive image and overall credibility of the organisation, notably through the
application of the organisations Code of Conduct, ethics, values and
stand-point with regard to internal and external actors
Security
·
Ensures financial considerations are
planned for and implemented as required at each security level
·
Ensures application and compliance of
security protocols and policies
·
Conduct back-up of key internal
documents copies
·
Facilitates emergency and
non-emergency security expenditures
Qualifications:
·
Minimum of a college or university
degree in Accounting or Business Administration; preferably a Master’s degree.
·
Minimum 3-5 years managerial
experience in a non-profit organisation or equivalent experience, training and
education
·
Extensive experience in the administrative
and financial management of overseas programs at the management level
·
Extensive experience in working with
computerized accounting systems, preferably QuickBooks
·
Comprehensive knowledge and working
experience with EU, CHF, USAID, ECHO, DFID and UN Agencies
·
Skills and knowledge in program
sustainability and capacity building, public-private partnerships and project
monitoring and evaluation (both quantitative and qualitative methods)
·
Strong writing and presentation
skills
·
Proven capabilities in leadership
required
·
Strong negotiation, interpersonal and
organisation skills
How to Apply
Interested applicant should send
her/his CV with covering letter and supporting documents addressing it to the
Human Resource Manager,
The Health Support Organisation;
email: info@theso.org
Closing date: Dec 31st 2016
THESO is an equal opportunity
employer and women candidates are encouraged to apply.
NB: This position is only for
qualified Kenyan nationals. Shortlisted applicants shall be contacted for
interviews.
Job Title: Programme Director – Juba, South Sudan
Categories: Programme
Location: Juba, South Sudan
Start Date: Immediate
Duration: One Year (Extendable and depends on performance)
Position: One (1)
Report to: Chief Executive Officer
General Description of the Programme: The Health Support Organisation is a leading registered
South Sudanese based international nonprofit organisation dedicated to saving
lives and relieving suffering through health care training and relief and
development programmes.
Formed in 2005, incorporated in 2008
by South Sudanese doctors to support the national efforts in addressing health
challenges in South Sudan, THESO is a private, voluntary, nonpolitical,
nonsectarian organisation.
Its mission is to implement
evidence-based, culturally sensitive, innovative projects promoting health,
according to perceived public health needs and priorities as understood through
quality research.
By offering training and health care
to local populations and medical assistance to people at high risk, and with
the flexibility to respond rapidly to emergency situations, THESO rehabilitates
devastated health care systems and helps bring them back to self-reliance.
THESO is seeking to recruit a Programme Director for its South Sudan programme to be based in the regional office in
Nairobi.
The Programme Director (PD) will lead
the strategic development and overall management of the rapidly growing THESO
South Sudan Country Programme.
The Programme Director is overall
responsible for building the capacity of THESO team and for cultivating a
performance based results-focused culture, ensuring programme, research and
operational departments work in an integrated manner and towards a common
vision.
The Programme Director anticipates
and manages risks, fostering a culture of accountability, and ensuring
organisational resources are used in a cost-effective manner to maximize
impact.
The Programme Director is also
responsible for positioning THESO as a leading international organisation in
the health sector in South Sudan through actively representing THESO at
national policy forums and managing its partnership with the Ministry of Health
and relationships with other relevant Government departments.
In addition, the Programme Director
builds strategic partnerships and institutional relationships, which will
further THESO’s organisational mandate.
The Programme Director ensures that
knowledge generated by the Country Programme is effectively documented and
shared in order to inform ongoing quality improvement processes in THESO’s
programming, and its advocacy and policy engagement initiatives in South Sudan,
Africa and globally.
Key Responsibilities
Strategic Programme Development
·
Provides vision and guidance in
overseeing the development of the Country Programme’s multi-year strategic and
annual plans in line with THESO’s vision, mission and strategic priorities,
including narrative, action plans and budgets.
·
Actively contribute to the national
and international organisation’s overall strategic planning processes.
·
Leads direct reports in the delivery
of annual plans, providing strategic direction through prioritizing and
organising actions and resources to achieve programme and organisational
objectives, as well as providing technical input and advice.
·
Provides oversight to ensure that
programme and research activities are implemented in line with organisational
standards and best practices, and in accordance with internal and external
commitments.
·
Ensures that THESO is appropriately
accountable to programme beneficiaries, the Ministry of Health, other partners,
and complies with all guidelines and laws relevant to its sector work and
overall operations.
·
Manage THESO’s partnership with the
Ministry of Health and relationship with other relevant Government departments.
·
Builds strategic partnerships and
institutional relationships with like-minded actors and organisations which
will further THESO’s organisational mandate.
·
Oversees the negotiation and
management of formal partnership agreements, to ensure all parties meet their
commitments and achieve the intended impacts.
·
Oversees the management of donor
grants and ensures full compliance with donor agreements including the delivery
of committed results, appropriate management of financial resources in line
with donor regulations, and timely submission of reports.
·
For major programme grants from South
Sudan-based donors, act as the official channel of communication for donor
contacts and negotiate any agreement amendments/addendums and budget revisions.
·
Provides oversight and direction to
ensure alignment between programmatic work and the organisational M&E
framework, routine collection of M&E data in accordance with internal and
external requirements.
·
Ensure that M&E data is routinely
used to assess and improve programme performance, to report on results, and to
contribute to overall organizational learning.
Operations Oversight
·
Provides leadership, management and
development of national and international staff. Line manages members of the
senior management team (SMT), mentoring key position holders, identifying
capacity-building needs.
·
Responsible for the overall financial
management of the Country Programme.
·
Ensures financial controls,
accountability standards, procedures and records are in place and adhered to as
per THESO’s financial policies and procedures.
·
Oversee the management of the
allocation of resources and assets, ensuring that appropriate monitoring and
control mechanisms are in place and that these are maintained at all levels.
·
Manage the overall country budget
within approved spending levels and oversee monthly cash flow to ensure steady
and adequate funds for operational and programme expenditure.
·
Maintains an overview of
potential/current funding gaps and ensures these are incorporated into HQ and
globally-initiated proposals/donor asks.
·
Ensures adherence by all South Sudan
Country Programme staff to THESO organisational policies and procedures.
Advocacy and Representation
·
Represents THESO to local and
national authorities, donors and relevant partners, and as part of media and
external visits.
·
Actively participate in national
policy forums and working groups, and other relevant forums in South Sudan and
internationally, in order to further THESO’s vision and mandate.
·
Ensure programmatic work is informed
by, and responsive to, national and international developments in policy and
practice, and where appropriate, contributes to developments in and changes to
policy/practice.
·
Contribute to the ongoing development
of THESO’s advocacy strategy and agenda, ensuring programmatic alignment to its
global objectives and translating these into appropriate action in the South
Sudan context.
·
In collaboration with other actors
(civil society, government, donor and/or multi-lateral), identify areas of
potential influence and ensure that knowledge and evidence generated by THESO’s
Country Programme and organisationally is effectively applied at local,
national and international levels in order to realize THESO’s vision and bring
positive change to its target groups.
Fund Development
·
Explore, assess and present
in-country and regional funding opportunities relevant to THESO’s strategic
priorities and Country Programme plans. Develop and maintain positive
relationships with in-country donor agencies.
·
Develop an annual both in-country and
global development and humanitarian plan and negotiate annual fundraising and
cost-recovery targets. Oversee the implementation of the plan; support and
direct related fund development in the head office.
·
Contribute to the writing and review
process of institutional proposals initiated ensuring alignment to plans and
identified funding needs.
Organizational Development
·
Assess opportunities for
organisational development and growth programme and the
resources/systems/capacities required to support these potential areas.
Identify areas of current work that requires further support, capacity building
and/or resources.
·
Participate in strategic
organisational discussions, processes and working groups to expand current, or
develop new, areas of programmatic work at THESO Headquarters. Contribute to
organisational policy development processes, contributing South Sudan
experience and perspectives.
Qualifications
·
MPH or equivalent post graduate
degree in International Health, Development Studies, International Relations or
similar discipline. Medical Doctor with a post graduate master in public health
is strongly preferred.
·
Experienced leader with at least 5-10
years’ senior management experience in multiple countries; at least 3-5 years
as the head of a medium to large country programme of an INGO that focuses on
health, preferably in Sub Sahara Africa
·
Minimum of 3 years’ international
experience working in public health, health systems strengthening and health
management programming; strong knowledge and experience of the health and
nutrition clusters in developing countries
·
Extensive experience in high level
representation at policy level, managing government relations and working in
partnership with MOH’s and other national level stakeholders, with demonstrated
success in bringing about evidence-based policy change at the organisational
and local/national government levels
·
Demonstrated success in country
programme strategic planning, programme design and organisational development
·
Track record in building, leading and
developing high performance teams with a range of backgrounds and expertise
·
Proven track record is building a
sustainable funding base for programmes including securing medium to
large-scale institutional grants
·
Extensive experience in budget
control, budget management and donor compliance is highly desirable
·
Proven experience in monitoring and
evaluation of complex programmes; practical understanding of quantitative and
qualitative research data collection in support of programme development
·
Sound understanding of practical
innovation within the health sector and the ability to foster organisational
culture that champions this approach
·
Ability to identify and analyze
opportunities that contribute to strategic aims, and translate them into
practical plans and actions
·
Excellent written, verbal and
interpersonal, relationship-building, negotiating communication and diplomatic
skills; excellent verbal and written English skills
How to Apply
Interested applicant should send
her/his CV with covering letter and supporting documents addressing it to the
Human Resource Manager,
The Health Support Organisation;
email: info@theso.org
Closing date: Dec 31st 2016
THESO is an equal opportunity
employer and women candidates are encouraged to apply
NB: Only shortlisted applicants shall
be contacted for interviews.
Job Title: Finance / Admin Assistant – Juba, South Sudan
Categories: Programme
Location: Juba, South Sudan
Start Date: Immediate
Duration: One Year (Extendable and depends on performance)
Position: One (1)
Report to: Finance Manager
General Description of the Programme: The Health Support Organisation is a leading registered
South Sudanese based international nonprofit organisation dedicated to saving
lives and relieving suffering through health care training and relief and
development programmes.
Formed in 2005, incorporated in 2008
by South Sudanese doctors to support the national efforts in addressing health
challenges in South Sudan, THESO is a private, voluntary, nonpolitical,
nonsectarian organisation.
Its mission is to implement
evidence-based, culturally sensitive, innovative projects promoting health,
according to perceived public health needs and priorities as understood through
quality research.
By offering training and health care to local populations
and medical assistance to people at high risk, and with the flexibility to
respond rapidly to emergency situations, THESO rehabilitates devastated health
care systems and helps bring them back to self-reliance.
THESO is seeking to recruit a Finance/Admin Assistant for its South Sudan programme to be based in Juba.
THESO is seeking to recruit a Finance/Admin Assistant for its South Sudan programme to be based in Juba.
Job Summary: The Finance/Admin Assistant directly oversees all
financial, accounting and administrative activities including human resources
administration and all finance administrative activities and reporting.
Essential Responsibilities
Accounting and Finance Management
·
Ensure compliance with the
organisation and donor regulations and procedures; establishing finance and
supporting function policies, systems and procedures, and directing or
performing their development, documentation, and implementation
·
Supervise and ensure that the
day-to-day accounting operations and financial management functions in field
offices are performed in accordance with internal policy and procedures
·
Review and account for procurement
transactions to ensure adequate supporting documentation, accuracy of amounts
and control over payments
·
Suggests formats for financial
reporting to aid financial statement users to better understand the contents of
the reports for decision-making and strategic planning purposes
·
Ensures the maintenance of accurate
records of financial transactions in order to monitor financial status of
project activities
·
Manages the finance department to
meet the financial reporting requirements of field management and Headquarters;
This function includes ensuring that all financial reports are submitted on or
before the deadlines set and contain relevant information for all the users of
the financial reports
·
Directs the preparation of all
financial reports for external purposes in respect to accounting, legal and
contractual requirements
·
Maintains the organisations system of
accounts ensuring all accounting data are updated, reconciled and fully
supported
·
Oversee training of finance staff and
provide technical support to country program and logistics
·
Supervise or prepare budgets
·
Present & facilitate review of
actual to budget expenditures with Programme Departmental Heads and State
Coordinators
Human Resources Management
·
Supervise the human resource and
administrative functions in field offices to ensure their smooth and effective
operations
·
Oversee the recruitment and selection
of qualified program field staff, recommend promotions, disciplinary action and
termination of staff in consultation with supervisors
·
Collaborate with security
officer/programme department to maintain security of staff in the field
locations
·
Make frequent site visits to
facilities to ensure that appropriate care and training are being conducted and
to offer support to field staff
·
Maintain open lines of communications
with all field staff
Training / Capacity Building
·
Determine training needs for finance
and human resources staff
·
Train senior national staff to
increase their responsibilities in order to build capacity and ensure
sustainability of programmes
Programme Management
·
Assist the Programme department in
development of project proposals and reports writing
·
Help Projects Coordinators in
tracking projects implementations and measuring it against its indicators using
performance based management
Working Relationships
·
Maintain frequent communication with
finance officer to ensure finance activities and objectives are communicated
·
Attend coordination meetings which
are relevant to project activities
·
Interface with national government
and relevant agencies to ensure compliance with varying government regulations
Representation
·
Serve as the principal liaison with
donors on matters related to the programme to ensure financial and programmatic
accountability to donors
·
Establish and update contact details
of potential donors in-country
·
Participate in donor meetings and
communicate relevant information to HQ
·
Work with key donor Staff to develop
and maintain optimum financial and programmatic relationship
·
Ensure maximum visibility of the
agency amongst the NGO community
·
Lead the production of reports and
ensure the timeliness and accuracy of information provided, as well ensuring
confidentiality of sensitive information.
·
Contribute to the creation of a
positive image and overall credibility of the organisation, notably through the
application of the organisations Code of Conduct, ethics, values and
stand-point with regard to internal and external actors
Security
·
Ensures financial considerations are
planned for and implemented as required at each security level
·
Ensures application and compliance of
security protocols and policies
·
Conduct back-up of key internal
documents copies
·
Facilitates emergency and
non-emergency security expenditures
Qualifications:
·
Minimum of a college or university
degree in Accounting or Business Administration; preferably a Master’s degree.
·
Minimum 3-5 years managerial
experience in a non-profit organisation or equivalent experience, training and
education
·
Extensive experience in the administrative
and financial management of overseas programs at the management level
·
Extensive experience in working with
computerized accounting systems, preferably QuickBooks
·
Comprehensive knowledge and working
experience with EU, CHF, USAID, ECHO, DFID and UN Agencies
·
Skills and knowledge in program
sustainability and capacity building, public-private partnerships and project
monitoring and evaluation (both quantitative and qualitative methods)
·
Strong writing and presentation
skills
·
Proven capabilities in leadership
required
·
Strong negotiation, interpersonal and
organisation skills
How to Apply
Interested applicant should send
her/his CV with covering letter and supporting documents addressing it to the
Human Resource Manager,
The Health Support Organisation;
email: info@theso.org
Closing date: Dec 31st 2016
THESO is an equal opportunity
employer and women candidates are encouraged to apply
NB: Only shortlisted applicants shall
be contacted for interviews.
Job Title: Health Manager – Juba, South Sudan
Categories: Programme
Location: Juba, South Sudan
Start Date: Immediate
Duration: One Year (Extendable and depends on performance)
Position: One (1)
Report to: Programme Director
General Description of the Programme: The Health Support Organisation is a leading registered
South Sudanese based international nonprofit organisation dedicated to saving
lives and relieving suffering through health care training and relief and
development programmes.
Formed in 2005, incorporated in 2008
by South Sudanese doctors to support the national efforts in addressing health
challenges in South Sudan, THESO is a private, voluntary, nonpolitical,
nonsectarian organisation.
Its mission is to implement
evidence-based, culturally sensitive, innovative projects promoting health,
according to perceived public health needs and priorities as understood through
quality research.
By offering training and health care
to local populations and medical assistance to people at high risk, and with
the flexibility to respond rapidly to emergency situations, THESO rehabilitates
devastated health care systems and helps bring them back to self-reliance.
THESO is seeking to recruit a Health Manager for its South Sudan programme to be based in Juba.
The Health Manager is primarily
responsible for technical design vision, strategy, design, implementation and
management of the health programmes at national level.
The Health Manager will work in
collaboration with the senior management team and health teams in the field to
deliver high-quality health services to the targeted beneficiaries.
The Health Manager will make frequent
visits to the field sites to ensure the highest standards of service delivery.
S(he) will ensure high-quality clinical services in all THESO-supported health
facilities.
S/he will monitor service quality,
ensure that all staff are trained and well-supported, pharmaceuticals and other
medical supplies are properly managed, and apply clinical-level data to
national-level quality improvement efforts.
The Health Manager will represent
THESO in the national Health Cluster, Health Forum and other technical working
groups.
Essential Duties and Responsibilities
To perform this job successfully, an
individual must be able to perform each essential function with or without
reasonable accommodation
Technical Monitoring and Program Quality
·
Work closely with the Country
Director and Programmes Director to ensure smooth running of health programmes
and provide technical supervision of, and technical support to the organisation’s
health programming activities;
·
Ensure activities are consistent with
established best practices, acceptable international (WHO/SPHERE) and national
standards as well as ensure programmes across different sites in the country
are of comparable quality by encouraging transfer of good practices form one
field site to another;
·
Ensure health Programmes utilize
standardized protocols, policies and guidelines according to Ministry of Health
Regulation for Migrant Health Services and WHO.
·
Work closely with the senior
management and field teams to determine the operational needs of the medical
program within the scope of the grants;
·
Oversee the collection and timely
reporting of data and statistics for all Programmes (including objectives,
indicators and outcomes of health Programmes) according to internal and donor
requirements
·
Review monthly field and donor
reports and ensure appropriate follow up and decision making on data relevant
to the organisations health Programmes;
·
Where feasible work with government
health authorities and international agencies such as WHO to ensure
implementation of standardized national health information systems
·
Work with field teams, partner
agencies and national health authorities for outbreak preparedness and
contingency planning
·
Ensure timely and adequate provision
of supplies and drugs through review of pharmacy consumption reports, national
drug protocols, program budgets, acquisition of partner agency and health
information materials.
·
Ensure all stakeholders, including
senior management team, the Health Technical Unit and donors are provided with
updates, following the established reporting structures.
Program Development
·
Work with senior management team,
field teams, regional desk and the Health Technical Unit in strategic planning
for future health Programmes.
·
Work with program director and
management team to draft concepts for future funding following the protocols
and formats of each relevant donor.
·
Provide technical input during
proposal development and technical reviews, and feedback to the field to
improve the quality of the final proposals;
·
Strive to ensure as much as possible
to integrate health with other THESO sectors (Health, WASH, and Nutrition).
Representation
·
Represent the organisation to UN,
health cluster, international and national NGOs and Ministry of Health at
health coordination meetings as well as other meetings which are relevant to
country Programmes and enhance the organisations visibility (I.e. task force
meetings, assessment missions, camp coordination meetings, UN coordination
meetings, INGO coordination meetings).
·
Serve as the principal liaison with
health authorities on matters related to the program to ensure programmatic
accountability. Contribute to the creation of a positive image and overall credibility
of the organisation, notably through the application of the organisations Code
of Conduct, ethics, values and stand-point with regard to internal and external
actors.
Human Resources Management
·
Assist in the selection and training
of qualified health program staff, recommend promotions, and implement
disciplinary action and termination of staff in consultation with the Country
Director and Program Director.
·
Maintain open lines of communications
with all field staff.
·
Train senior national staff to increase
their responsibilities in order to build capacity and ensure sustainability of
Programmes.
·
Ensure professional development for
expat and national health staff through assessment of training needs and
capacity building activities.
·
Support direct supervisors in
ensuring staff performance evaluations and professional development plans are
in place.
·
Work closely with the medical
coordinators and health teams to determine the training needs of the medical
staff.
·
Overseeing trainings of all national
healthcare staff, including national Doctors, non-physician clinicians, nurses,
midwives and other technical staff to ensure that the provided trainings are of
acceptable quality and address the identified needs and to ensure
sustainability of Programmes
·
Collaborate with national health
authorities and relevant international health agencies for the development of
an approved curriculum to meet training needs and implement those plans through
the management team and field teams;
Working Relationships
·
Work closely with country senior
management team and the Health Technical Unit
·
Ensure program progress through
communication with Country Director, Programmes Director, Logistics Staff and
Finance team to ensure coordination of Programmes supplies are consistent with
management of budgets, including budget forecasting, development of spending
plans.
Security
·
Collaborate with security Manager in
order to maintain security of health staff in the field
·
Ensure application and compliance of
security protocols and policies
·
Ensures application and compliance of
security protocols and policies
·
Actively promote PSEA (Prevention of
Sexual Exploitation and Abuse) standards within THESO and amongst beneficiaries
served by THESO
Compliance & Ethics:
·
Promotes and encourages a culture of
compliance and ethics throughout The Health Support Organisation.
·
As applicable to the position,
maintains a clear understanding of The Health Support Organisation’ and donor
compliance and ethics standards and adheres to those standards.
·
Conducts work with the highest level
of integrity.
·
Communicates these values to staff
and to partners and requires them to adhere to these values.
“Other duties as assigned. The duties
and responsibilities listed are representative of the nature and level of work
assigned and are not necessarily all inclusive.”
Qualifications
“To perform this job successfully, an
individual must be able to perform each essential function with or without
reasonable accommodation.”
·
Minimum medical degree; preferably
with a Master’s in Public Health
·
Minimum 3 years’ experience in
programmes implementation in developing countries or low-resource setting with
an NGO at the Manager level relating to primary health care, maternal and child
health, reproductive health, HIV/AIDS, and communicable diseases or equivalent
combination of education and experience.
·
Must have excellent communications
skills, both oral and written
·
Must have excellent self-motivation
skills
·
Experience in effectively dealing
with international and headquarters staff, as well as donor agencies,
government officials, and other NGO’s; the ability to work with a broad
spectrum of people
·
Ability to exercise sound judgment
and make decisions independently
·
Extremely flexible, and have the
ability to cope with stressful situations and frustrations
·
Ability to relate to and motivate
staff effectively
·
Creativity and the ability to work
with limited resources
·
Ability to assume non-medical
responsibilities from time to time to cover for other team members
·
Skills and knowledge in program sustainability
and capacity building, public-private partnerships and project monitoring and
evaluation (both quantitative and qualitative methods)
·
Proven capabilities in leadership
required
·
Strong negotiation, interpersonal and
organisation skills
How to Apply
Interested applicant should send
her/his CV with covering letter and supporting documents addressing it to the
Human Resource Manager,
The Health Support Organisation;
email: info@theso.org
Closing date: Dec 31st 2016
THESO is an equal opportunity
employer and women candidates are encouraged to apply
NB: Only shortlisted applicants shall
be contacted for interviews.
Job Title: Interim Programme Director, Nairobi – Kenya
Categories: Programme
Location: Nairobi, Kenya
Start Date: Immediate
Duration: One Year (Extendable and depends on performance)
Position: One (1)
Report to: Chief Executive Officer
General Description of the Programme: The Health Support Organisation is a leading registered
South Sudanese based international nonprofit organisation dedicated to saving
lives and relieving suffering through health care training and relief and
development programmes.
Formed in 2005, incorporated in 2008
by South Sudanese doctors to support the national efforts in addressing health
challenges in South Sudan, THESO is a private, voluntary, nonpolitical,
nonsectarian organisation.
Its mission is to implement
evidence-based, culturally sensitive, innovative projects promoting health,
according to perceived public health needs and priorities as understood through
quality research.
By offering training and health care
to local populations and medical assistance to people at high risk, and with
the flexibility to respond rapidly to emergency situations, THESO rehabilitates
devastated health care systems and helps bring them back to self-reliance.
THESO is seeking to recruit a Programme Director for its Kenya
programme to be based in the regional office in Nairobi.
The Programme Director (PD) will lead
the strategic development and overall management of the rapidly growing THESO
Kenya Country Programme.
The Programme Director is overall
responsible for building the capacity of THESO team and for cultivating a
performance based results-focused culture, ensuring programme, research and
operational departments work in an integrated manner and towards a common
vision.
The Programme Director anticipates
and manages risks, fostering a culture of accountability, and ensuring
organisational resources are used in a cost-effective manner to maximize
impact.
The Programme Director is also
responsible for positioning THESO as a leading international organisation in
the health sector in Kenya through actively representing THESO at national
policy forums and managing its partnership with the Ministry of Health and
relationships with other relevant Government departments.
In addition, the Programme Director
builds strategic partnerships and institutional relationships, which will
further THESO’s organisational mandate.
The Programme Director ensures that
knowledge generated by the Country Programme is effectively documented and
shared in order to inform ongoing quality improvement processes in THESO’s
programming, and its advocacy and policy engagement initiatives in Kenya,
Africa and globally.
Key Responsibilities
Strategic Programme Development
·
Provides vision and guidance in
overseeing the development of the Country Programme’s multi-year strategic and
annual plans in line with THESO’s vision, mission and strategic priorities,
including narrative, action plans and budgets.
·
Actively contribute to the national
and international organisation’s overall strategic planning processes.
·
Leads direct reports in the delivery
of annual plans, providing strategic direction through prioritizing and
organising actions and resources to achieve programme and organisational
objectives, as well as providing technical input and advice.
·
Provides oversight to ensure that
programme and research activities are implemented in line with organisational
standards and best practices, and in accordance with internal and external
commitments.
·
Ensures that THESO is appropriately
accountable to programme beneficiaries, the Ministry of Health, other partners,
and complies with all guidelines and laws relevant to its sector work and overall
operations.
·
Manage THESO’s partnership with the
Ministry of Health and relationship with other relevant Government departments.
·
Builds strategic partnerships and
institutional relationships with like-minded actors and organisations which
will further THESO’s organisational mandate.
·
Oversees the negotiation and
management of formal partnership agreements, to ensure all parties meet their
commitments and achieve the intended impacts.
·
Oversees the management of donor
grants and ensures full compliance with donor agreements including the delivery
of committed results, appropriate management of financial resources in line
with donor regulations, and timely submission of reports.
·
For major programme grants from
Kenyan-based donors, act as the official channel of communication for donor
contacts and negotiate any agreement amendments/addendums and budget revisions.
·
Provides oversight and direction to
ensure alignment between programmatic work and the organisational M&E
framework, routine collection of M&E data in accordance with internal and
external requirements.
·
Ensure that M&E data is routinely
used to assess and improve programme performance, to report on results, and to
contribute to overall organizational learning.
Operations Oversight
·
Provides leadership, management and
development of national and international staff. Line manages members of the
senior management team (SMT), mentoring key position holders, identifying
capacity-building needs.
·
Responsible for the overall financial
management of the Country Programme
·
Ensures financial controls,
accountability standards, procedures and records are in place and adhered to as
per THESO’s financial policies and procedures.
·
Oversee the management of the
allocation of resources and assets, ensuring that appropriate monitoring and
control mechanisms are in place and that these are maintained at all levels.
·
Manage the overall country budget
within approved spending levels and oversee monthly cash flow to ensure steady
and adequate funds for operational and programme expenditure.
·
Maintains an overview of
potential/current funding gaps and ensures these are incorporated into HQ and
globally-initiated proposals/donor asks.
·
Ensures adherence by all Kenyan
Country Programme staff to THESO organisational policies and procedures.
Advocacy and Representation
·
Represents THESO to local and
national authorities, donors and relevant partners, and as part of media and
external visits.
·
Actively participate in national
policy forums and working groups, and other relevant forums in Kenya and
internationally, in order to further THESO’s vision and mandate.
·
Ensure programmatic work is informed
by, and responsive to, national and international developments in policy and
practice, and where appropriate, contributes to developments in and changes to
policy/practice.
·
Contribute to the ongoing development
of THESO’s advocacy strategy and agenda, ensuring programmatic alignment to its
global objectives and translating these into appropriate action in the Kenyan
context.
·
In collaboration with other actors
(civil society, government, donor and/or multi-lateral), identify areas of
potential influence and ensure that knowledge and evidence generated by THESO’s
Country Programme and organisationally is effectively applied at local,
national and international levels in order to realize THESO’s vision and bring
positive change to its target groups.
Fund Development
·
Explore, assess and present
in-country and regional funding opportunities relevant to THESO’s strategic
priorities and Country Programme plans. Develop and maintain positive
relationships with in-country donor agencies.
·
Develop an annual both in-country and
global development and humanitarian plan and negotiate annual fundraising and
cost-recovery targets. Oversee the implementation of the plan; support and
direct related fund development in the head office.
·
Contribute to the writing and review
process of institutional proposals initiated ensuring alignment to plans and
identified funding needs.
Organizational Development
·
Assess opportunities for
organisational development and growth programme and the
resources/systems/capacities required to support these potential areas.
Identify areas of current work that requires further support, capacity building
and/or resources.
·
Participate in strategic organisational
discussions, processes and working groups to expand current, or develop new,
areas of programmatic work at THESO Headquarters. Contribute to organisational
policy development processes, contributing Kenyan experience and perspectives.
Qualifications
·
MPH or equivalent post graduate
degree in International Health, Development Studies, International Relations or
similar discipline. Medical Doctor with a post graduate master in public health
is strongly preferred.
·
Experienced leader with at least 5-10
years’ senior management experience in multiple countries; at least 3-5 years
as the head of a medium to large country programme of an INGO that focuses on
health, preferably in Sub Sahara Africa
·
Minimum of 3 years’ international
experience working in public health, health systems strengthening and health
management programming; strong knowledge and experience of the health and
nutrition clusters in developing countries
·
Extensive experience in high level
representation at policy level, managing government relations and working in
partnership with MOH’s and other national level stakeholders, with demonstrated
success in bringing about evidence-based policy change at the organisational
and local/national government levels
·
Demonstrated success in country programme
strategic planning, programme design and organisational development
·
Track record in building, leading and
developing high performance teams with a range of backgrounds and expertise
·
Proven track record is building a
sustainable funding base for programmes including securing medium to
large-scale institutional grants
·
Extensive experience in budget
control, budget management and donor compliance is highly desirable
·
Proven experience in monitoring and
evaluation of complex programmes; practical understanding of quantitative and
qualitative research data collection in support of programme development
·
Sound understanding of practical
innovation within the health sector and the ability to foster organisational
culture that champions this approach
·
Ability to identify and analyze
opportunities that contribute to strategic aims, and translate them into
practical plans and actions
·
Excellent written, verbal and
interpersonal, relationship-building, negotiating communication and diplomatic
skills; excellent verbal and written English skills
How to Apply
Interested applicant should send
her/his CV with covering letter and supporting documents addressing it to the
Human Resource Manager,
The Health Support Organisation;
email: info@theso.org
Closing date: Dec 31st 2016
THESO is an equal opportunity
employer and women candidates are encouraged to apply
NB: Only shortlisted applicants shall
be contacted for interviews.