Vacancy: Real Estate Legal &
Administration Manager -
Nairobi
Our client a real estate
company with a vision of transforming the provision of housing in Kenya by
setting the standard for the development of affordable, thriving communities
for hard working families.
Chronic shortage of housing
means that slums are the dominant form of urban housing.
They have developed an
innovative solution that will help transform the region’s urban landscape and
bring the dream of homeownership to the masses.
They have a community of
1,000 homes in the booming satellite town of Athi River, on the outskirts of
Nairobi.
Job Purpose / Summary: The job holder will be
responsible for supporting sales & accounts, monitoring documentation,
overseeing the legal processes of buying a home from initial customer contact
to occupation, and managing other aspects of the company’s administrative and
office management.
There is considerable legal
work involved with our legal team and our buyers’ lawyers.
Duties and Responsibilities
Legal
- Primary point
of contact between the client and lawyers regarding all buyer matters:
liaise daily with lawyers regarding buyer documents and payments from Sale
Agreement to partial discharges to the handover of homes;
- Track all buyer
documents and payments sent to lawyers;
- Work with our
lawyers to create or edit any documents with legal wording;
- Respond to
buyer and buyer’s lawyer’s inquiries; facilitate communication with our
lawyers;
- Manage the
handover process to new owners.
Office
- Order and
disburse all company equipment (keys, phones, computers etc): maintain
logs of the same;
- Manage all
email addresses & calendar groups: troubleshoot the same for all
employees when needed;
- Manage the
Dropbox business account and all members.
Administrative
- Support the
workings of various departments in the organization including sales,
accounting, admin, directors and the legal team to ensure that every sale
is brought to conclusion legally and financially;
- Track all
buyers and units from date of Letter of Offer issued to date of unit
handover: track dates, payments, payments terms, buyer demographic info
etc.;
- Create sales
and revenue charts and graphs from the master list for monthly reporting
to the directors;
- Create all new
documents, cover letters, email templates, schedules as needed;
- Check all legal
documents (Letters of Offer, Agreements for Lease, Leases, Notices of
Completion, Possession Letters etc.) to make sure there are no errors
before being sent to buyers/advocates;
- Maintain,
create and improve the administrative processes daily;
- Track sales
numbers to double check commissions with sales manager each month;
- Create new
batch pricing periodically as per the directors’ instructions using
varying assumptions per batch: update relevant documents (pricing slides,
BIFs etc);
- Create &
troubleshoot trackers for sales: leads, LOF/AFL summaries, commissions,
any others as requested.
- Periodically
review the CRM for updates and changes;
- Improve
processes and policies in support of organizational goals. Formulate and
implement departmental and organizational policies and procedures to
maximize output.
- Monitor
adherence to rules, regulations and procedures;
- Monitor, manage
and improve the efficiency of support services such as IT, HR, accounts
and finance.
- Facilitate
coordination and communication between support functions.
Accounting
- Primary point
of contact between accounting and lawyers;
- Track and analyze
sales revenue per month.
Human Resources
- Create and file
employee contracts and related correspondence;
- Create and
update the HR manual;
- Organize
quarterly reviews;
- Track &
record all employee sick and leave days for accounting use.
- Perform any other
related activities required in the company from time to time.
Minimum Requirements
- Bachelors’
degree in Business related course or its equivalent.
- A Diploma in
law will be an added advantage.
- Legal training
and experience in a property-related business would be beneficial.
- Proven work
experience of about five (5) years in the property sector handling Legal,
Office Administration, Human Resource and Accounting functions is highly
desirable.
- Must be
extremely proficient with MS office applications: Word (including
protected forms), Excel (including using and editing formulas), Power
point (including creating presentations).
- Strong
administrative experience, obsessive attention to detail, and must be
highly organized.
- Professional
communication skills. This position requires frequent communication with
lawyers, partners, vendors and other organizations outside of the company.
- A high level of
professionalism and business acumen required.
- Entrepreneurial
skills.
- Have passion,
drive and integrity
How to apply:
If you are interested in the
position and have the skills and talents our client is looking for, we would
like to hear from you.
Please make your application through our website www.dorbe-leit.co.ke before close of business 9th January 2017.