Finance
& Administration Assistant
United
Disabled Person of Kenya is the Federation of Organizations of persons with
disabilities in Kenya. UDPK was formed in 1989 and has the mandate of
advocating for inclusion of persons with disabilities in all aspects of
development. UDPK wishes to recruit a Finance and Administrative Assistant.
Reporting
to the Finance and Administration Officer, the Finance and Administrative
Assistant will be based in Nairobi. It is envisaged that the functions of this
position will involve and comprise administrative as well as financial support.
The
main responsibilities of the Finance and Administrative Assistant will be to
assist in the delivery of administrative and financial functions and receive
direction from the Finance and Administration Officer. S/He will assist in
maintaining financial and administrative systems, keeping adequate, complete
and assessable records in the improvement of financial procedures. S/He will
also provide administrative support to the organization, including reception
duties as required.
Responsibilities for the Finance & Admin Assistant Job
o Assist with management and undertake filing, scanning and
archiving of financial and office records.
o Maintain Procedures folder with relevant, up to date
procedures.
o In collaboration with the Finance and Administration
Officer, undertake bank Reconciliation and manage the organization’s Petty
Cash.
o Assist the Finance and Administration Officer with the
preparation of financial reports and reporting to the various donors of the
organization.
o Assist with the cash flow and annual budget forecasts and
the preparation of financial reports for management and audit purposes
o Undertake membership subscription reconciliations and
updating of member details.
o Assist in the procurement processes by obtaining quotes
for goods and services, including travel and conference facilities and to
ensure that all those processes are in accordance with the organization’s
financial procedures and manuals.
o To scrutinize and check invoices for accuracy, check that
goods and services have been received, prepare payment vouchers and supporting
documentation.
o Perform general administration/clerical support including
photocopying, mail-outs, stationery, equipment supplies and filing. Maintaining
the overall standard of the office space including liaising with service
providers and keeping an equipment inventory of all capital, fixture and fittings.
o Perform any other organizational duties allocated to
Him/Her.
Qualifications for the Finance & Admin Assistant Job
o Bachelor’s degree in Bachelor of Commerce, Business
Administration or any other related field.
o At least CPA Part II qualification or a diploma in ACCA.
o At least 1 year experience in work related to finance and
administration and an understanding of disability issues.
o Demonstrated work experience in finance and administration
work.
o Ability to maintain a high level of accuracy and confidentiality
concerning member, financial and employee files.
o Experience in preparing correspondence and other written
materials.
o Knowledge of office systems and procedures.
o Proficiency in MS Word, Excel, Power point platforms.
o Proficiency in Quick Books Accounting System and any other
Accounting software.
o Good communication skills in English, Kiswahili and Kenya
Sign Language.
How to Apply
Please submit, through email, a
letter of application, detailed CV, with copies of academic credentials and
contact information for 3 referees to the email udpk.kenya@gmail.com not later than 15th December 2016.