The Health Support Organisation
Job Title: Finance / Admin Assistant – Juba, South Sudan
Categories: Programme
Location: Juba,
South Sudan
Start Date: Immediate
Duration: One
Year (Extendable and depends on performance)
Position: One
(1)
Report to: Finance
Manager
General Description of the Programme: The Health Support Organisation is a leading registered
South Sudanese based international nonprofit organisation dedicated to saving
lives and relieving suffering through health care training and relief and
development programmes.
Formed in 2005, incorporated in 2008
by South Sudanese doctors to support the national efforts in addressing health
challenges in South Sudan, THESO is a private, voluntary, nonpolitical,
nonsectarian organisation.
Its mission is to implement
evidence-based, culturally sensitive, innovative projects promoting health,
according to perceived public health needs and priorities as understood through
quality research.
By
offering training and health care to local populations and medical assistance
to people at high risk, and with the flexibility to respond rapidly to
emergency situations, THESO rehabilitates devastated health care systems and
helps bring them back to self-reliance.
THESO is seeking to recruit a Finance/Admin Assistant for its South Sudan programme to be based in Juba.
THESO is seeking to recruit a Finance/Admin Assistant for its South Sudan programme to be based in Juba.
Job Summary: The
Finance/Admin Assistant directly oversees all financial, accounting and
administrative activities including human resources administration and all
finance administrative activities and reporting.
Essential Responsibilities
Accounting and Finance Management
·
Ensure compliance with the
organisation and donor regulations and procedures; establishing finance and
supporting function policies, systems and procedures, and directing or
performing their development, documentation, and implementation
·
Supervise and ensure that the
day-to-day accounting operations and financial management functions in field
offices are performed in accordance with internal policy and procedures
·
Review and account for procurement
transactions to ensure adequate supporting documentation, accuracy of amounts
and control over payments
·
Suggests formats for financial
reporting to aid financial statement users to better understand the contents of
the reports for decision-making and strategic planning purposes
·
Ensures the maintenance of accurate
records of financial transactions in order to monitor financial status of
project activities
·
Manages the finance department to
meet the financial reporting requirements of field management and Headquarters;
This function includes ensuring that all financial reports are submitted on or
before the deadlines set and contain relevant information for all the users of
the financial reports
·
Directs the preparation of all
financial reports for external purposes in respect to accounting, legal and
contractual requirements
·
Maintains the organisations system of
accounts ensuring all accounting data are updated, reconciled and fully
supported
·
Oversee training of finance staff and
provide technical support to country program and logistics
·
Supervise or prepare budgets
·
Present & facilitate review of
actual to budget expenditures with Programme Departmental Heads and State
Coordinators
Human Resources Management
·
Supervise the human resource and
administrative functions in field offices to ensure their smooth and effective
operations
·
Oversee the recruitment and selection
of qualified program field staff, recommend promotions, disciplinary action and
termination of staff in consultation with supervisors
·
Collaborate with security
officer/programme department to maintain security of staff in the field
locations
·
Make frequent site visits to
facilities to ensure that appropriate care and training are being conducted and
to offer support to field staff
·
Maintain open lines of communications
with all field staff
Training / Capacity Building
·
Determine training needs for finance
and human resources staff
·
Train senior national staff to
increase their responsibilities in order to build capacity and ensure
sustainability of programmes
Programme Management
·
Assist the Programme department in
development of project proposals and reports writing
·
Help Projects Coordinators in
tracking projects implementations and measuring it against its indicators using
performance based management
Working Relationships
·
Maintain frequent communication with
finance officer to ensure finance activities and objectives are communicated
·
Attend coordination meetings which
are relevant to project activities
·
Interface with national government
and relevant agencies to ensure compliance with varying government regulations
Representation
·
Serve as the principal liaison with
donors on matters related to the programme to ensure financial and programmatic
accountability to donors
·
Establish and update contact details
of potential donors in-country
·
Participate in donor meetings and
communicate relevant information to HQ
·
Work with key donor Staff to develop
and maintain optimum financial and programmatic relationship
·
Ensure maximum visibility of the
agency amongst the NGO community
·
Lead the production of reports and
ensure the timeliness and accuracy of information provided, as well ensuring
confidentiality of sensitive information.
·
Contribute to the creation of a positive
image and overall credibility of the organisation, notably through the
application of the organisations Code of Conduct, ethics, values and
stand-point with regard to internal and external actors
Security
·
Ensures financial considerations are
planned for and implemented as required at each security level
·
Ensures application and compliance of
security protocols and policies
·
Conduct back-up of key internal
documents copies
·
Facilitates emergency and
non-emergency security expenditures
Qualifications:
·
Minimum of a college or university
degree in Accounting or Business Administration; preferably a Master’s degree.
·
Minimum 3-5 years managerial
experience in a non-profit organisation or equivalent experience, training and
education
·
Extensive experience in the
administrative and financial management of overseas programs at the management
level
·
Extensive experience in working with
computerized accounting systems, preferably QuickBooks
·
Comprehensive knowledge and working
experience with EU, CHF, USAID, ECHO, DFID and UN Agencies
·
Skills and knowledge in program
sustainability and capacity building, public-private partnerships and project
monitoring and evaluation (both quantitative and qualitative methods)
·
Strong writing and presentation
skills
·
Proven capabilities in leadership
required
·
Strong negotiation, interpersonal and
organisation skills
How to Apply
Interested applicant should send
her/his CV with covering letter and supporting documents addressing it to the
Human Resource Manager,
The Health Support Organisation;
email: info@theso.org
Closing date: Dec
31st 2016
THESO is an equal opportunity
employer and women candidates are encouraged to apply
NB: Only shortlisted applicants shall
be contacted for interviews.
