Finance & Administration Assistant
United Disabled Person of Kenya is the Federation of
Organizations of persons with disabilities in Kenya. UDPK was formed in 1989
and has the mandate of advocating for inclusion of persons with disabilities in
all aspects of development. UDPK wishes to recruit a Finance and Administrative
Assistant.
Reporting to the Finance and Administration Officer, the Finance
and Administrative Assistant will be based in Nairobi. It is envisaged that the
functions of this position will involve and comprise administrative as well as
financial support.
The main responsibilities of the Finance and Administrative
Assistant will be to assist in the delivery of administrative and financial
functions and receive direction from the Finance and Administration Officer.
S/He will assist in maintaining financial and administrative systems, keeping
adequate, complete and assessable records in the improvement of financial procedures.
S/He will also provide administrative support to the organization, including
reception duties as required.
Responsibilities for the Finance & Admin Assistant Job
·
Assist with management and undertake
filing, scanning and archiving of financial and office records.
·
Maintain Procedures folder with
relevant, up to date procedures.
·
In collaboration with the Finance and
Administration Officer, undertake bank Reconciliation and manage the
organization’s Petty Cash.
·
Assist the Finance and Administration
Officer with the preparation of financial reports and reporting to the various
donors of the organization.
·
Assist with the cash flow and annual
budget forecasts and the preparation of financial reports for management and
audit purposes
·
Undertake membership subscription
reconciliations and updating of member details.
·
Assist in the procurement processes
by obtaining quotes for goods and services, including travel and conference
facilities and to ensure that all those processes are in accordance with the
organization’s financial procedures and manuals.
·
To scrutinize and check invoices for
accuracy, check that goods and services have been received, prepare payment
vouchers and supporting documentation.
·
Perform general
administration/clerical support including photocopying, mail-outs, stationery,
equipment supplies and filing. Maintaining the overall standard of the office
space including liaising with service providers and keeping an equipment
inventory of all capital, fixture and fittings.
·
Perform any other organizational
duties allocated to Him/Her.
Qualifications for the Finance & Admin Assistant Job
·
Bachelor’s degree in Bachelor of
Commerce, Business Administration or any other related field.
·
At least CPA Part II qualification or
a diploma in ACCA.
·
At least 1 year experience in work
related to finance and administration and an understanding of disability
issues.
·
Demonstrated work experience in
finance and administration work.
·
Ability to maintain a high level of
accuracy and confidentiality concerning member, financial and employee files.
·
Experience in preparing
correspondence and other written materials.
·
Knowledge of office systems and
procedures.
·
Proficiency in MS Word, Excel, Power
point platforms.
·
Proficiency in Quick Books Accounting
System and any other Accounting software.
·
Good communication skills in English,
Kiswahili and Kenya Sign Language.
How to Apply
Please submit, through email, a letter of application, detailed CV, with copies of academic credentials and contact information for 3 referees to the email udpk.kenya@gmail.com not later than 15th December 2016.
Please submit, through email, a letter of application, detailed CV, with copies of academic credentials and contact information for 3 referees to the email udpk.kenya@gmail.com not later than 15th December 2016.