International Organization
for Migration (IOM)
Position Title: Data Processing Assistant
VN No.:IOMKE/SVN/075/2016
Duty Station:Nairobi,
Kenya
Classification: General Service Staff,
Grade G4
Type of Appointment: One Year Fixed Term
Contract, with possibility of extension.
Closing Date: 20 December, 2016
Established in 1951, IOM is
the leading inter-governmental organization in the field of migration and works
closely with governmental, intergovernmental and non-governmental
partners.
IOM is dedicated to promoting
humane and orderly migration for the benefit of all. It does so by providing
services and advice to governments and migrants.
Context: Under the general
supervision of the Operations Officer, under the direct supervision of the
Senior Operations Liaison Assistant, and in coordination with the Senior
Operations Assistant / Movements Coordinator, the incumbent is responsible for
entering data for refugees and migrants into IOM data base and preparation of
IOM travel bags in compliance with IOM established procedures to ensure orderly
and timely movements of refugees and migrants.
The incumbent’s
responsibilities will include the following:
Core Functions /
Responsibilities:
1. Receive
travel documents from high commissions, USRAP travel packets from Resettlement
Support Centre (RSC); check and confirm documents/packets received against
RSC/high commissions dispatch list and return signed copy to RSC/high
commissions.
2. Import
USRAP data lists into Mimosa database; register cases received in Mimosa.
3. Update
case status in Mimosa and tracking system; indicating cases with special needs
and cross-references in Mimosa.
4. Sort
and photocopy travel documents as requested by other units/departments, i.e.
for exit permits.
5. Dispatch
travel documents by DHL to relevant IOM missions together with data/booking
lists.
6. Maintain
and update spread sheet of packets received from RSC/embassies and returned.
7. Forward
a list of all travel documents received to IOM field offices in the region (OPS
and MHD), i.e. Dadaab and Kakuma.
8. Liaise
and reconcile with RSC, embassies and missions on cases received and returned.
9. Timely
and accurately prepare departure/exit cards, x-rays, medical documents
pre-departure certificates and customs cards for departure ex Kenya and the
region: BI, ER, SO and DJ, and send them to the relevant missions.
10. Perform
any other duties that might be assigned.
Required Qualifications and
Experience
Education
1. A
Bachelors Degree or equivalent (or higher) with least two years professional
working experience in data processing and database management, or High School
Certificate, with 4 years professional working experience in data processing
and database management.
2. Computer
literacy in Ms Windows XP and 2000, Ms Office 2000/2003, Database and Ms
Access.
Experience
1. Overall
knowledge of USRAP, Australian, Canadian and European IOM resettlement
procedures.
2. Accuracy
in handling and reporting data.
3. Typing
speed of 60 words per minute.
Languages: Fluency in both written
and spoken English and Kiswahili
Required Competencies
Behavioural
- Accountability
– takes responsibility for action and manages constructive criticisms
- Client Orientation
– works effectively well with client and stakeholders
- Continuous
Learning – promotes continuous learning for self and others
- Communication –
listens and communicates clearly, adapting delivery to the audience
- Creativity and
Initiative – actively seeks new ways of improving programmes or services
- Leadership and
Negotiation – develops effective partnerships with internal and external
stakeholders;
- Performance
Management – identify ways and implement actions to improve performance of
self and others.
- Planning and
Organizing - plans work, anticipates risks, and sets goals within area of
responsibility;
- Professionalism
- displays mastery of subject matter
- Teamwork –
contributes to a collegial team environment; incorporates gender related
needs, perspectives, concerns and promotes equal gender participation.
- Technological
Awareness - displays awareness of relevant technological solutions;
- Resource
Mobilization - works with internal and external stakeholders to meet
resource needs of IOM.
Other
Any offer made to the
candidate in relation to this vacancy notice is subject to funding
confirmation.
Appointment will be subject
to certification that the candidate is medically fit for appointment and
verification of residency, visa and authorizations by the concerned Government,
where applicable.
Only candidates residing in
either the country of the duty station or from a location in a neighbouring
country that is within commuting distance of the duty station will be
considered.
In all cases, a prerequisite
for taking up the position is legal residency in the country of the duty
station, or in the neighbouring country located within commuting distance, and
work permit, as applicable.
How to apply:
Submit cover letter and CV,
including daytime telephone and e-mail contact to:
International Organization
for Migration (IOM),
Human Resources
Department,
P.O. Box 55040,00200,
Nairobi, Kenya
or send via e-mail to
hrnairobi@iom.int.
Closing Date: 20 December,
2016
Only Shortlisted Applicants
will be contacted.
NOTE
NO FEE: The International
Organization for Migration (IOM) does not charge a fee at any stage of the
recruitment process (application, interview meeting, process or training). IOM
does not concern itself with information on applicants’ bank details.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.