Administrative Assistant Job in Nairobi Kenya

Job Title: Administrative Assistant

Reference: EA 2016

Recruiter: Stratostaff East Africa
 
Location: Nairobi   
 
Available: ASAP

Category: Experienced   
 
Offer: Neg.

Profile Introduction: Our client, an International Company, dealing with the provision of solutions in Chemicals, healthcare, transportation, agricultural and finance is seeking to recruit an Administrative Assistant. 

Role Summary: The Executive Administrator will provide efficient and effective administration service / support to East Africa Regulatory RSRA.
 
Qualifications / Requirements
  • Bachelor’s Degree in a Business related field.
  • 5 years of experience.
  • Experience supporting executives;
  • Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentiality;
  • Exceedingly well organized and coordinated person with a global mind-set;
  • Passionate, proactive, responsible, resourceful, detail-oriented, hard-working and willing to learn to achieve high standards;
  • Ability to make independent decisions with minimal oversight ,a self-starter and an ability to think ahead and plan for all scenario;
  • Highly motivated, confident and flexible attitude with a sense of ownership;
  • Ability to work well in a pressured environment under tight deadlines;
  • Advanced knowledge and proficiency in n all Microsoft Office products, particularly Outlook,
  • Word, Excel and PowerPoint;
  • Excellent administrative, interpersonal and organization skills;
  • Experience of interfacing with senior executives and high profile clients;
  • Excellent communication skills and proven ability to effectively work with all levels ;
Responsibilities
  • Support to assemble and formats data for regulatory submission dossier / packages;
  • Support to create application forms to registration;
  • Makes copies of registration documents/dossier and manage paper work’
  • Support RCU Regulatory Business Partner and Country Registration;
  • Manage notarization and legalization of regulatory documents;
  • Manage regulatory agreements (monitor official approval route;
  • Keep Share Point updated;
  • Manage registration tracking table and Expenses table;
  • Report new registration to Milton Park for patent purposes;
  • Prepares and check the regulatory part of the requested labels ;
  • Updates PTIP;
  • Safety Data Sheets back up at Regional level;
  • Administrative support for CRS  and support to book hotel, taxi, tickets;
  • To provide any additional support demanded by regulatory staff;
  • Support Crop Protection functions;
  • Back up to coordinate and follow up R&D sample estimations and orders;
  • Back up to register R&D agreements in the DAS internal system and keep records of signed agreement.
Competencies
  • Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner;
  • Ability to consistently produce high quality work with an eye for detail and accuracy;
  • Flexible and- demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment;
  • Proficient in both spoken and written English.
How to Apply

If you are qualified and up to the challenge send your Resume and Cover Letter to vacancies@stratostaff.co.ke by 20th December, 2016. 

Please note that only qualified candidates will be contacted.

Stratostaff is an Equal Opportunity Employer