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Administrative Assistant Job in Nairobi Kenya

Job Title: Administrative Assistant

EA 2016

Recruiter: Stratostaff East Africa
Location: Nairobi   
Available: ASAP

Category: Experienced   
Offer: Neg.

Profile Introduction: Our client, an International Company, dealing with the provision of solutions in Chemicals, healthcare, transportation, agricultural and finance is seeking to recruit an Administrative Assistant. 

Role Summary: The Executive Administrator will provide efficient and effective administration service / support to East Africa Regulatory RSRA.

Qualifications / Requirements
  • Bachelor’s Degree in a Business related field.
  • 5 years of experience.
  • Experience supporting executives;
  • Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentiality;
  • Exceedingly well organized and coordinated person with a global mind-set;
  • Passionate, proactive, responsible, resourceful, detail-oriented, hard-working and willing to learn to achieve high standards;
  • Ability to make independent decisions with minimal oversight ,a self-starter and an ability to think ahead and plan for all scenario;
  • Highly motivated, confident and flexible attitude with a sense of ownership;
  • Ability to work well in a pressured environment under tight deadlines;
  • Advanced knowledge and proficiency in n all Microsoft Office products, particularly Outlook,
  • Word, Excel and PowerPoint;
  • Excellent administrative, interpersonal and organization skills;
  • Experience of interfacing with senior executives and high profile clients;
  • Excellent communication skills and proven ability to effectively work with all levels ;
  • Support to assemble and formats data for regulatory submission dossier / packages;
  • Support to create application forms to registration;
  • Makes copies of registration documents/dossier and manage paper work’
  • Support RCU Regulatory Business Partner and Country Registration;
  • Manage notarization and legalization of regulatory documents;
  • Manage regulatory agreements (monitor official approval route;
  • Keep Share Point updated;
  • Manage registration tracking table and Expenses table;
  • Report new registration to Milton Park for patent purposes;
  • Prepares and check the regulatory part of the requested labels ;
  • Updates PTIP;
  • Safety Data Sheets back up at Regional level;
  • Administrative support for CRS  and support to book hotel, taxi, tickets;
  • To provide any additional support demanded by regulatory staff;
  • Support Crop Protection functions;
  • Back up to coordinate and follow up R&D sample estimations and orders;
  • Back up to register R&D agreements in the DAS internal system and keep records of signed agreement.
  • Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner;
  • Ability to consistently produce high quality work with an eye for detail and accuracy;
  • Flexible and- demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment;
  • Proficient in both spoken and written English.
How to Apply

If you are qualified and up to the challenge send your Resume and Cover Letter to by 20th December, 2016. 

Please note that only qualified candidates will be contacted.

Stratostaff is an Equal Opportunity Employer

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