Our Client, Global Programs
for Research & Training, is an international NGO wholly owned and
controlled affiliate of the University of California San Francisco (UCSF).
Global Programs seeks to recruit highly competent individuals for the following positions: -
Program Administration Officer
Global Programs seeks to recruit highly competent individuals for the following positions: -
Program Administration Officer
3 Positions
Location: Suba, Migori or Kisumu
Job Purpose: The Administrative Assistant Officer is
responsible in ensuring effective and smooth functioning of the Finance and
Administration at the field office (Suba, Migori, or Kisumu).
He/she will be responsible
for maintaining the accounting system, bookkeeping, financial reporting, and
the cash and bank accounts.
The person will also handle
program logistics.
Qualifications and Experience
Required:
- Bachelor’s
degree in Commerce, Business Administration, Economics, Finance or
equivalent
- Certificate/Diploma
in Business Management/Administration/Logistics or equivalent is an added
advantage
- 2-3 years’ relevant
experience
- Proficiency in
Microsoft Office applications
Skills and Attributes:
- Personal
integrity and transparency
- Good
interpersonal and communication skills
- Analytical,
documentation and presentation skills
- Good verbal and
written communication skills, including report writing
- Ability to
prioritise responsibilities under pressure and be self-motivated
- Fluency in both
written and spoken English
Roles and Responsibilities
- Follow policies
and procedures for the financial management and sub-grant of the program
- Develop and
implement a monthly work-plan system to determine activities and targets
for the period.
- Custodian of
Petty cash for the field office
- Process petty
cash payments in line with the organisation policies and procedures
- Prepare cheque
vouchers for the field office accounts and cheques to ensure proper and
sufficient support documents are attached
- Ensure all
approvals/authorization are received before cheques are written or any
other financial transaction taking place at the field office
- Prepare cash
flow projections for the field office
- Prepare
procurement requisition requests for the field office
- Respond to
vendor inquiries including research outstanding balances and staff
inquiries regarding outstanding vendor payments
- Field imprest
and cash management
1. Prepare
weekly reimbursement requests
2. Prepare
and update imprest register
3. Manage
cash and liquidity levels in the Study
4. Make
payments of approved transactions from petty cash on various goods and services
delivered/offered.
- Budget
Preparation and dissemination as instructed
1. Assist
with the preparation study budget with consultation with the Program Manager
and the PI
- Procurement
management
1. Prepares
and submits annual study procurement plan to the head of procurement
2. Follow
through with the procurement department for supplies delivery
3. Maintain
and update inventory registers of all consumables
- Human
Resources:
1. Distribute
and keep track of staff timesheets
2. Maintain
leave database for the study staff
- Transport and
Logistics
1. Oversee
transport management and vehicle maintenance in the study
2. Make
hotel bookings for trainings, meetings and visitors
- Assist in
financial record keeping and reporting at the field office level
- Maintain strict
confidentiality of all privileged information regarding both human
resources and fiscal matters
- Implement any
corrective actions subsequent to audits, both internal and external
- Any other
duties as may be assigned by the Finance Manager
How to Apply
To apply, send your CV and cover letter only to globalhr@flexi-personnel.com before close of business 6th January, 2017.
NB: Flexi Personnel does not charge candidates for job placement