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Admin and Finance Manager Job in Nairobi, Kenya

Duma Works is recruiting an Admin and Finance Manager for one of our clients. 

The client is a dynamic and growing solar energy finance business.

The Admin & Finance Manager will oversee the regional office’s financial operations and reporting, as well as conduct administrative tasks including budgeting, payroll/ human resources and serving as “loan administrator”, working closely with the COO and Finance Director.

He/she will also play a key role in setting up the regional lending HQ in Nairobi and ensuring that office productivity and happiness is high. 

Thus, the importance of an entrepreneurial spirit, problem-solving and communication skills cannot be understated.

He/she will be responsible for the following:
  • Provide monthly financial reports to company management
  • Assist CFO in budget preparation, coordinate departments’ budgets and investigate costs incurred compared to the budget
  • Develop and implement procedures for handling finances and accounting, maintain all records.
  • Management and reconciliation of bank and cash accounts, record keeping for all expenses
  • Control of salary payments to staff, including pension, health insurance, tax liabilities, allowances (i.e. communication and travel)
  • Supporting staff to ensure expense reports are prepared accurately and on time
  • Identify, establish and manage an effective working office for the new Kenyan entity
  • Identify health insurance provider, security firm, etc.
  • Liaise with lawyers and tax advisors to ensure sound set-up of the Kenyan entity
  • Support relocation of expat staff as necessary
  • Supporting staff on flight and accommodation for international travel
  • Update and maintain the Employee Handbook
  • Take detailed meeting minutes during credit committee meetings and the weekly global deal forum and organize follow-ups
  • Schedule credit committee calls
  • Supporting Investment Officers during closing process to chase signatories and ensure all documents are filed
  • Assist with recruitment of future team members
  • Display of excellent accounting skills (knowledge of IFRS and/or US GAAP), CPA, fluency in quickbooks
  • At least 2 years relevant experience in a finance/ admin/ office management function
  • Experience within a multinational company, working with people across different cultures and timezones
  • Display of excellent communication and reporting skills, detail orientation
  • Proven ability to self manage, excellent prioritization, organization and time management skills
  • Proven ability to learn new online systems/ software for communication and project management (we currently use google docs, Slack, Asana and Prosperworks).
  • Willing and able to spend the first 2-3 months working in the Arusha office for training and transition purposes
  • Experience with banking a plus
  • Proven track record of problem solving in an entrepreneurial environment and taking the initiative to lead improvement in operations, process and policies.
  • Passion for your work
  • A good sense of humor and good relationship management skills
  • Accounting experience is a must
Compensation: Competitive salary commensurate with experience, including benefits.

Cover Letter and a detailed CV are to be sent by email to marking the subject as “2585”, Your Full name & Phone number e.g. 2585, Barack Obama, 07xxxxxxxxx.

If you don’t follow these instructions, your application will not go through.

Deadline for receiving applications: 03rd January 2017

 When applying to any job through Duma Works, you can expect that after you apply, you will receive a confirmation email, and then an SMS alert asking you to take a basic screening test over email or SMS. The test may not arrive immediately. Please be patient. The test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test, and if you ever have any issues with the process, please reach out to 0702093793.

If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer. This is to save both you and the employer time and make sure you both find the best match.

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