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Team Assistant Job Vacancy

Duma Works is recruiting a Team assistant for one of our clients in Dar es Salaam in Tanzania.

The company provides reliable, off-grid power to rural communities and businesses.
Summary of Role: The company is seeking an experienced team player for the role of team assistant for their East African Team.

He/she should be proactive, takes initiative and is willing to lend a hand whenever needed.

This position provides the opportunity to join a growing team that is changing the face of rural electrification around Tanzania.

The position is based out of Dar es Salaam, Tanzania and will require occasional travel to rural areas.
Position Objective
  • To provide essential business support to the company’s Power central team.
  • Increase team’s effectiveness and reduce petty cash expenses through good purchasing practices
  • Be a key point of contact for the team and employees.
Petty Cash Management
  • Handle small petty cash according to petty cash processes.
  • Handle cash book.
Office Administration
  • Conduct petty procurement such as office stationary.
  • Ensure bills are paid on time and accounted for correctly.
  • Assist with office stock and inventory management.
  • Assist expatriate staff with logistics (such as information on Tanzania, transport and safety around Dar etc)
  • Logistical support e.g. hiring cars, organizing buses and phones.
  • Other duties as required by team members.
  • Organize team lunches and provisions for the office (water tea etc).
  • Administer and keep minutes for key meetings.
  • Be a reference point for purchasing, administrative, accounting processes.
  • Maintain office filing system for documents (both hard and soft copies).
  • A relevant advanced degree from a related field.
Relevant Experience:
  • 3 + years of experience in administrative and support services.
  • Initiative in making recommendations to improve efficiency in the office.
  • Strong interpersonal and verbal communications skills.
  • English and Swahili a must.
  • Proven ability to work in a team-oriented environment.
What are we looking for?
  • Passion for Rural Electrification – You are relentless in your pursuit to change lives in rural villages by providing affordable and reliable energy to those who lack access.
  • Commitment– You are willing to apply yourself to achieve a goal and to work for a cause. You do not hesitate to go the extra mile to drive impact and manage our stakeholders.
  • Initiative– You are self-starter with a desire to excel.
  • Perspective– You understand the big picture. You know how to shift perspective from the details of the task at hand to the impact on the organization as a whole.
  • Risk Appetite – You are not afraid of taking calculated risks, possess ability to learn from setbacks and apply learning to reach new heights.
  • Intuition about people.You are able to build and develop a high performing team; you need to bring together the right people that can play off each other, support each other, push each other and thrive.
  • Sense of order– You can walk into a chaotic situation, quickly scan it and impose order with effective communication and align the entire team towards a common goal
  • Stamina– You have the stamina to withstand the pressures of the job and the resilience to bounce back from setbacks.
  • Open attitude – You are not set in your ways. You are a good listener and you use input and feedback to continually improve.
  • Love analytics, numbers, and measurements
  • Future Vision:You are able to visualize what you and the company want for the future. As a visionary you can see what all needs to be done to achieve the objectives. You are able to break down the vision and communicate to others.
  • Tactical Thinker:You aspire to be victorious should be able to understand, formulate and execute business plans accurately. To execute, you need to have understanding of market trends and the ability to create a path to meet the future goals.
  • Lean Operations – excited about being hands on and utilize limited resources to achieve unprecedented result
  • Competitive salary.
  • Health insurance.
  • Matching pension contributions.
Reports to: Director of Operations

Cover Letter and detailed CV are to be sent by email to marking the subject as “2503”, Your Full name &  Phone number e.g. 2503 Barack Obama, +2547xxxxxxxx. 

If you don’t follow these instructions, your application will not go through.

Deadline for receiving applications: 10th November 2016

 You will receive a confirmation email and an alert to take a basic screening test over SMS or online. The email with the test may not arrive immediately. Please be patient. The email/SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test. If you have any issues with the process, please reach out to +254702093793.

If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer.

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