Micronutrient Initiative
Vacancy: Senior Program Finance Officer, Africa
Passionate about developing and implementing solutions for hidden hunger, the Micronutrient Initiative (MI) works in partnership with governments, the private sector and civil society organizations to address micronutrient deficiency and related health and nutrition problems in underserved populations.
Governed by an international Board of Directors, MI works in Africa, Asia, the
Caribbean, and Latin America and reaches 500 million people in 70 countries.Vacancy: Senior Program Finance Officer, Africa
Passionate about developing and implementing solutions for hidden hunger, the Micronutrient Initiative (MI) works in partnership with governments, the private sector and civil society organizations to address micronutrient deficiency and related health and nutrition problems in underserved populations.
With headquarters in Ottawa,
Canada MI maintains regional offices in New Delhi, India and soon Nairobi,
Kenya that manage our country offices in Asia and Africa.
As we begin staffing our Africa Regional Office in Nairobi Kenya we are seeking skilled and highly motivated individuals to fill key positions in the areas of Finance, Nutrition, Monitoring and Reporting, Contracting and Procurement, Human Resources and support staff.
We are recruiting for the following position:
Job# KENRO-03
1. Identification
Position Title: Senior Program Finance
Officer, Africa
Reports Directly to: Finance Director,
Africa
Location: Nairobi, Kenya
2. Overall Purpose / Broad
Function: The
overall purpose of the position is to act as the primary coordinator for all
contracts database related matters and review and process all documents in the
contract cycle within the Region.
The Senior Program Finance Officer works in close collaboration with program and finance staff in the Region and finance staff in Head Office to ensure the proper use and maintenance of the Contracts Database in the Region.
3. Key Duties and
Responsibilities:
Contracts Database Management
- Provide
guidance and serves as a resource person to program staff in the regional
and country offices for the contracts database, for example, contract
database report queries, documentation, guidelines, and any other issues
that may be encountered related to the contracts database.
- Ensure that all
regional project and contract details are correctly maintained in the MI
contracts database
- Monitor the
contracts database for the Region on a monthly basis by following up with
program staff on all contract milestones that are past their activity
date.
- Assist Regional
and Head Office with the follow-up of quarterly monitoring reports, in
particular, any issues related to pipeline milestones
- Provide inputs,
both solicited and unsolicited, for improving the contracts database,
guidelines, reports and monitoring procedures.
- Assists in the
development and implementation as needed of any new databases, guidelines,
reports and monitoring procedures.
- Assists in the
preparation of monthly, quarterly and annual monitoring reports on program
spending
Program Accounting &
Budgeting
- Provide
reporting from the Contracts Database as requested to assist in the
preparation of quarterly and annual program planning budgets
Program and Contract
Management
- Reviews the
completeness and accuracy of the funding approval form and related
documents received from the country offices in the Region
- Reviews the
completeness and accuracy of the contract approval sheet and related draft
contracts received from the country offices in the Region.
- Reviews the
completeness and accuracy of the payment request form and related
documents received from the country offices in the Region.
- Reviews the
completeness and accuracy of contract closure form and project closure
form and related documents received from the country offices in the
Region.
- Reviews and
provides comments to the Finance Director, Africa on approval applications
for changes to grant/consulting agreement conditions (budget supplements,
time extensions) as well as any ensuing amendments.
- Review the
contracts related to Government, Universities, UNICEF, multiyear
agreements of non-administrative support services, support supervision,
demand generation, process documentation, studies etc.
- Ensures
compliance with established MI policies for the release and approval for
signature of legal documents. (Grant agreements, consulting contracts,
travel letters, extension and supplement requests).
Other duties and
responsibilities as required.
5. Education / Professional Designations / Experience:
- Bachelor’s
degree in Commerce with seven years of working experience in the
development sector.
- Professional
qualification in accountancy such as ACCA or Certified Public Accountant
Experience:
- 5 years
experience working in finance.
- 3 years
experience working in program management environment.
- Experience
working with databases, an asset
- Experience
working with the Microsoft suite
- Experience in a
national or international non-profit entity is preferred
6. Language Skills
- Fluent in
English.
- Knowledge of
other languages spoken in countries supported by MI is an asset.
7. Travel Requirements
- Some
international travel may be required
4. Supervisory
Responsibilities:
- Program Finance
Officer, Africa
8. Other Specific Skill
Requirements:
- Ability to plan
and organize work to meet deadlines
- Ability to work
under pressure
- Strong
numerical skills
- Excellent
interpersonal skills
- Excellent
communication skills, both orally and written
NOTE: This job description can and will be
amended as required from time to time.
MI is a non-smoking work environment
How to Apply:
Please forward your resume
and cover letter to kenyahr@micronutrient.org quoting Job# KENRO-03 in the
subject line.
Competition closes November
11, 2016.
Please note that this
position is located in Nairobi, Kenya.
No telephone calls please.