Organization: Adeso -African
Development Solutions
Position Title: Senior Finance Manager - REGAL-IR
Position Title: Senior Finance Manager - REGAL-IR
Reporting To: Chief of Party - REGAL-IR
Working With: All REGAL-IR Staff
Program / Duty Station: Nairobi
Duration: 1 year (Renewable)
Starting Date: Immediately
At Adeso, we work with
African communities who are yet to realize their full potential; working inside
these communities to create environments in which Africans can thrive.
Our belief that economic,
social and environmental security is the bedrock of a healthy community drives
the nature and intent of our programming.
We work to prevent and
overcome situations that adversely affect community well-being by:
reinvigorating the economy, developing skills for life and work, providing
humanitarian aid, and influencing policy.
For the past 20 years we have
strengthened rural livelihoods through environmental awareness, training,
technology transfer and innovative humanitarian projects in pursuit of a
peaceful, self-reliant, and greener future. At present, Adeso has programs in
Somalia, Kenya and South Sudan.
Adeso is an exciting and
dynamic organization experiencing managed rapid growth. It offers sound
employment conditions with opportunities for personal growth and development.
Project Summary: Resilience and Economic
Growth in Arid Lands-Improving Resilience (REGAL-IR) is a 5-year program
sponsored by USAID/Kenya and Feed the Future (Ftf) to reduce hunger and
poverty, increase social stability and build strong foundations for economic
growth amongst pastoralists and transitioning pastoralists in Kenya’s arid and
semi-arid lands (ASALs).
The program is designed to
empower communities to take charge of their development and to strengthen their
capacity to select, design, implement and monitor activities toward increasing
their social, economic, and environmental resilience to natural and
human-induced shocks.
REGAL-IR is led by Adeso and
is implemented by a consortium of partners. An intensive community engagement
process - Participatory Learning, Planning and Action (PLPA) - guides program
implementation in six thematic areas including diversifying livelihoods,
improving value chain inclusiveness, natural resource management, conflict
management and mitigation, disaster risk reduction, and improving
nutrition.
REGAL-IR is based in Nairobi
and implements projects in Isiolo, Garissa, Wajir, Marsabit, and Turkana
Counties.
Position Purpose
1. Provide
finance oversight and implementation of the REGAL-IR program.
2. Supervise
the Program Accountant (1) and line manage Field Accounts Assistants (5).
3. Advise
the Chief of Party (COP) on project finance and operational matters.
Position Summary: The Senior Finance
Manager, REGAL-IR will be a full-time member of the REGAL-IR Leadership Team,
working with the Adeso team in HQ, and the REGAL-IR field sites.
The post holder will develop
and implement finance systems, protocols and tools for all finance, and
administrative functions applicable to the project HQ in Nairobi and field
offices in the project counties.
The Senior Finance Manager,
REGAL-IR will be in charge of finance policies, procedures, and ensuring
compliance with USAID rules and regulations in these areas.
He / She will liaise with
Finance and Operations Managers at Adeso HQ to ensure compliance with Adeso
policies and regulations and to ensure smooth functionality of finance.
Specific Roles and
Responsibilities
Planning
- Plan and
implement financial policies and systems ensuring consistency,
accountability, transparency, viability and integrity in accordance with
Adeso and USAID accounting principles.
- Ensure
financial accounting records, monitoring, and internal controls.
- Ensure budget
implementation, controls and reporting including forecasts, projections,
accruals, funds requests, regular and ad hoc financial reports, variance
analyses, and reconciliations.
- Manage audits
of REGAL-IR including consortium partners.
Financial Management
- Planning and
coordinating the activities of the REGAL-IR Finance unit by ensuring that
the unit has adequate resources to effectively undertake its activities.
- Providing
leadership to all field accounts assistants in the REGAL-IR project sites
in regards to carrying out their daily tasks in an effective and efficient
manner as per Adeso policies and procedures and USAID requirements.
- Coordinate the preparation
and monitoring of budgets for all projects/program as per Adeso and Donor
formats, on monthly, quarterly and annual basis.
- Ensure
provision of timely and sound financial reports to the management, donor
and other stakeholders on monthly, quarterly and annual basis.
- Represent
REGAL-IR in various forums and be able to proficiently report on REGAL-IR
activities effectively.
- Instituting
organizational financial policies and procedures with the approval of the
Chief of Party, identifying where there are gaps and ensuring compliance
to the said policies.
- Responsible for
all financial issues and correspondence on financial matters with
partners, donors and government agencies.
Business Reporting and Donor
Management
- Prepare annual
operations plan for the REGAL-IR Program.
- Review, revise,
update financial operations policies and procedures as and when required
- Supervise
budgeting and program planning of REGAL-IR project partners.
- Manage the
overall program cash flow.
- Oversees and
manages the annual auditing process and liaises regularly with auditors
(internal and external), donors and government agencies.
Compliance and Implementation
of Policies and Procedures
- Ensure
Financial Management in accordance with Adeso and USAID rules and
regulations, including strategic management of objectives, resources, and
risk.
- Ensure regular
financial monitoring in the field /project sub offices are undertaken and
any findings and recommendations are implemented in good time.
- Ensure the
REGAL-IR is in compliance with statutory laws and legislations.
- Ensure full
compliance with internal policies, donor regulations and budget
restrictions on all projects.
- Oversee the
performance management of all finance staff and undertake annual
performance review of finance officers.
Capacity Building
- Provide
orientation and training to the all managers in the program on cost-
effective management and Adeso’s financial policies and procedures.
- Ensure
Identification of any capacity gaps and ensure any capacity building needs
in the finance team are identified.
- Ensure the
planning and implementation of capacity building activities for REGAL-IR
finance staff and partners on timely and efficient manner.
- Mentor and
develop REGAL-IR finance team and ensure staff develop competencies in the
key functional areas.
Skills and Qualifications
Essential:
- Bachelor’s
degree in accounting from a reputable university. An advanced degree will
be an added advantage
- Professional
qualifications - ACCA, CPA or CIMA
- Minimum of 5
years work experience (with at least 3 years at Finance Manager Level) in
a reputable large International NGO or donor organization involved in
grant making.
- Substantial
experience in managing USAID funds and ensuring compliance with USAID/US
Government funding requirements.
- Ability and skills
to establish compliance systems, present, discuss and supervise compliance
with grants monitoring protocols with team members of varying levels.
- Strong
understanding of risks, related relevant controls and effective mitigation
of these; primarily in the overall grant cycle including program,
financial and procurement cycles.
- High level
skills in written Standard English and ability to transform documents and
reports developed by program staff into disseminable standard documents.
- Demonstrated
ability to develop and maintain effective project files for accountability
and audit purposes
Desirable:
- Experience of
working in a HQ or large regional office setting.
- Ability to work
as a team with program staff at all levels without holding any direct line
management authority
Application Process
This is a challenging
opportunity for a dedicated and highly motivated professional.
If you would like to join
this dynamic team, please submit your application to jobs@adesoafrica.org,
quoting the position in the email subject matter, by 7th November, 2016.
Kindly note that applications
screening and interviews will be on a rolling basis.
Each application should be addressed to HR Director and include the following:
- An updated CV
with updated contact details: Phone No., Email Address and Skype ID; and
- An application
letter which should include cover letter, remuneration requirements and
contact information for three work-related referees.
Applications not including
all of the above information will not be reviewed.
Only short-listed candidates
will be contacted.
Adeso is an equal opportunity employer and does not discriminate based on one's background, beliefs, gender or sexual orientation.
Website: www.adesoafrica.org