Save the Children
International is
looking to recruit for the following position:
Job Title: Regional Executive Support Officer
Job Title: Regional Executive Support Officer
Team / Programme: Office
of the Regional Director
Location: East and Southern Africa Regional Office - Nairobi
Grade: 3
Type of Contract: National
About us: For over 90 years, Save the Children has been making a
difference in children's lives in more than 120 countries.
We are the world's largest
independent child rights organization, underpinned by a vision in a world in
which every child attains the right to survival, protection, development and
participation.
Our mission to inspire
breakthroughs in the way the world treats children, and to achieve immediate
and lasting change in their lives.
Save the Children is an
organization for talented people with different backgrounds and
perspectives.
We are proud that our people
are representative of the children we work with and we thrive on our
diversity.
We are an equal opportunity
organization dedicated to our core values of Accountability, Ambition,
Collaboration, Creativity and Integrity.
Our culture is embedded in
these values, along with a strong commitment to our Child Safeguarding Protocol,
ensuring that all representatives of Save the Children demonstrate the highest
standards of behaviour towards children both in their private and professional
lives.
Role Purpose: As a key member of the Regional office team you will be the trusted partner of the Regional Director and the Senior Leadership Team (SLT) on all administrative related matters.
Role Purpose: As a key member of the Regional office team you will be the trusted partner of the Regional Director and the Senior Leadership Team (SLT) on all administrative related matters.
The position provides
high-level administrative support by handling information requests, and
performing clerical functions such as organising travel, preparing
correspondence, receiving visitors, arranging conference calls, and scheduling
meetings.
The Regional Executive
Support Officer assists the RD and SLT and is responsible for correspondences
and mailing, processing agreements; for sending and receiving pouches, booking
hotels and air tickets, reserving conference room and facilities.
The RESO is the overall point
of contact on support issues related broadly to communications issues within
the East & Southern Africa Regional Office.
Scope of Role:
Reports to: Regional Director, East and Southern Africa
Dimensions: Save the Children works in 12 countries in East and Southern
Africa (Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan, Tanzania, Ethiopia,
Malawi, Mozambique, Tanzania, Zambia and Zimbabwe) with a current staff
complement of approximately 5500 staff and current expenditure of approximately
$410 million each year
Staff directly reporting to
this post: None
Key Areas of Accountability:
Administrative support
- Act as the
primary administrative aide to the Regional Director, responsible for the
day to day oversight of the Director’s activities
- Provide a
variety of administrative, coordination and logistics services in support
of Senior Leadership Team (SLT) and Regional Leadership Team (RLT)
- Handles
administrative routines of the Regional Director’s office; receives
incoming telephone calls, letters, e-mail and messages
- Makes
appointments and schedules meetings with the Regional Director and updates
the Regional Directors calendar
- Manages
Communication from the Regional Director and Senior Leadership Team to the
Country offices.
- Respond routine
letters and general correspondences coming to the Regional Director’s
Office
- Compile expense
reports ensuring expenses are approved in a timely matter
- Ensures that
stationery and other office supplies are available for the Regional
Director office
- Maintain up to
date central files/documentation
Meeting coordination and
support
- Coordinates the
Senior Staff member’s meetings and other workshops
- Compiles
meetings\workshops documentation and provides background documents for the
Regional Director
- Tracks down
visitor’s itinerary and send required visitor’s information, and arranges
logistics and assists visitors in their visit schedule as required
- Prepares the
major events and visitors calendar, SMT-Out-of-Office notice and sends out
the information to country offices
Liaison
- Act as a
coordinator and liaison between departments, programs and SCI partners
- Facilitate the
International staff work permit, visa process and other logistical
support, ensuring visitors are well catered for
- Makes travel
arrangements and the required logistical arrangement for the Regional
Director and the regional SLT
Skills and Behaviours (our
Values in Practice)
Accountability:
- Holds self
accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values
- Holds the team
and partners accountable to deliver on their responsibilities - giving
them the freedom to deliver in the best way they see fit, providing the
necessary development to improve performance and applying appropriate
consequences when results are not achieved
- Creates a
managerial environment to lead, enable and maintain our culture of child
safeguarding
Ambition:
- Sets ambitious
and challenging goals for themselves and their team, takes responsibility
for their own personal development and encourages their team to do the
same
- Future
orientated, thinks strategically and on a global scale
Collaboration:
- Approachable,
good listener, easy to talk to; builds and maintains effective
relationships with colleagues, Members and external partners and
supporters
- Values
diversity and different people’s perspectives, able to work
cross-culturally.
Creativity:
- Develops and
encourages new and innovative solutions
- Cuts away
bureaucracy and encourages an entrepreneurial approach
Integrity:
- honest,
encourages openness and transparency, builds trust and confidence
- displays
consistent excellent judgement
Qualifications and Experience
- Minimum 5
years’ experience in general Administrative functions
- Degree in
Business Administration or equivalent qualification
- Demonstrated
ability to work in multi-cultural situations using a collaborative
approach
- Proven ability
to handle challenging work load
- Commitment to
Save the Children values
- Cross-cultural
experience, understanding and sensitivity;
- Excellent
interpersonal and written and oral communication skills;
- Computer
literate, with high degree of proficiency and productivity;
- Fluency in
English is essential
- Experienced in
handling a wide range of administrative and executive support related
tasks
- Ability to work
independently with little or no supervision
- Exceptional
organisation skills, with willingness to be flexible and enjoy the administrative
challenges of supporting an office of diverse people and programs.
- The ability to
interact with staff (at all levels) in a fast paced environment
- High level of
professionalism and confidentiality
Application information
If you are interested in this
position, please email a cover letter and up-to-date CV as a single document to
EA.recruitment@savethechildren.org with Subject heading “(Regional Executive
Support Officer )”.
We thank all applicants for
their interest, however, only those selected for an interview will be
contacted.
Application closes 14th
November 2016
We work with children,
communities and governments all over the world and we believe in the right
person for the job regardless of where you come from and how you identify yourself.
We need to keep children safe so our selection process reflects our commitment
to ensuring that only those who are suitable to work with children are
considered for these posts. All successful applicants will therefore be
required to complete a Police Check and must sign onto our Child Safeguarding
Policy and organizational Code of Conduct..
