Micronutrient Initiative
Vacancy: Receptionist / Administrative Assistant
Vacancy: Receptionist / Administrative Assistant
Passionate about developing
and implementing solutions for hidden hunger, the Micronutrient Initiative (MI)
works in partnership with governments, the private sector and civil society
organizations to address micronutrient deficiency and related health and
nutrition problems in underserved populations.
Governed by an international Board of Directors, MI works in Africa, Asia, the
Caribbean, and Latin America and reaches 500 million people in 70 countries.
With headquarters in Ottawa,
Canada MI maintains regional offices in New Delhi, India and soon Nairobi,
Kenya that manage our country offices in Asia and Africa.
As we begin staffing our Africa Regional Office in Nairobi Kenya we are seeking skilled and highly motivated individuals to fill key positions in the areas of Finance, Nutrition, Monitoring and Reporting, Contracting and Procurement, Human Resources and support staff.
We are recruiting for the following position:
1. Identification
Position Title: Receptionist /
Administrative Assistant
Job# KENRO-15
Reports to / Position Title: Regional Human Resources Manager, Africa
Location: Nairobi, Kenya
2. Overall Purpose / Broad
Function: Ensure
professional and efficient handling of visitors to the Kenya office, telephone
calls and messages including requests for information; as well as carrying out
a variety of administrative duties to facilitate the work of MI’s operational
staff.
3. Key Duties and
Responsibilities:
Receptionist Duties:
- Answer
telephone, screen and direct calls
- Take and relay
messages
- Provide
information to callers
- Greet persons
entering organization
- Direct persons
to correct destination
- Deal with queries
from the public
- Maintain
telephone records, as per MI procedures
- Ensure
knowledge of staff movements in and out of organization
- Maintain and
regularly update a database of phone numbers, fax numbers and addresses of
all MI offices in Africa and other relevant contacts and partners.
- Connect
local/international calls for staff/visitors as required
General Administrative and
Clerical Duties:
- Receive and
sort incoming and outgoing mail, faxes and deliveries; distribute them in
a timely fashion
- Maintain correspondence
records, as per MI procedures
- Interface with
the mail companies, international and domestic,
- Prepare letters
and documents
- Make travel
arrangements
- Assist in
organizing meetings
- Tidy and
maintain the reception area, making sure that MI documentation are always
available in the display shelves.
- Printing and
binding of documents
- Support HR
Manager in arranging for office parties, celebrations and events
Other duties and
responsibilities as required.
4. Supervisory
Responsibilities:
No supervisory
responsibilities
5. Education / Professional
Designations / Experience:
Education:
- BTS in
secretarial studies, or equivalent
Experience:
- A minimum of 2
years’ experience in a similar position.
6. Language Skills
- Fluent in
English, knowledge of French an advantage.
7. Travel Requirements
- No travel
required from this position.
8. Other Specific Skill
Requirements:
Knowledge:
- Knowledge of
administrative and clerical procedures
- Knowledge of
telephone systems
- Knowledge of
computers and relevant software applications
- Knowledge of
customer service principles and practices
Personal Suitabilities:
- Excellent
interpersonal relationship skills
- Excellent
communication skills
- Sound
organization skills
- Excellent
customer service orientation
- Attention to
details
- Initiative
- Reliability
- Integrity
Note: This job description can and will be
amended as required from time to time.
MI is a non-smoking work
environment
How to Apply
Please forward your resume
and cover letter to kenyahr@micronutrient.org quoting Job# KENRO-15 in the
subject line.
Competition closes November
11, 2016.
Please note that this
position is located in Nairobi, Kenya.
No telephone calls please.