International
Organization for Migration (IOM)
Position
Title: Procurement / Store Clerk
VN
No.: IOMKE/SVN/081/2016
Duty
Station: Dadaab, Kenya
Classification: General Service Staff, Grade G3
Type
of Appointment: 6 months with possibility of
extension
Estimated
Start Date: As soon as possible
Closing
Date: November 07, 2016
Established
in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental and
non-governmental partners.
Context: Under the overall supervision of the Head of Sub-Office
Dadaab and under the direct supervision of the procurement logistics assistant
Dadaab, the incumbent will carry out the following duties and responsibilities:
Core
Functions / Responsibilities:
1.
Carry out the tracking and
verification of supplies quality and supervision of its loading, offloading and
transportation.
2.
Receive all incoming supplies, check
for accuracy against delivery notes and purchase orders, and report on any
discrepancies.
3.
Supervise casual cargo handlers,
verify work has been done, prepare and track payments.
4.
Ensure all assets are well
maintained, stored and assist in conducting a periodic inventory of IOM assets
or whenever requested.
5.
Coordinate with requesting units on
goods/services to be received and obtain satisfactory delivery notes.
6.
Provide and follow up the office
needs of stock, expendables, services and share the same with COS
assistant/HSO.
7.
Ensure there is an adequate and
neatly organized filling system for waybills, inventory records and other
procurement and logistical records.
8.
Ensure cleanliness and orderly
arrangement of stores.
9.
As needed may Act as COS assistant
during his absence due to illness/leave.
10.
Perform any other related tasks as
requested.
Required
Qualifications and Experience
Education
·
Completed Bachelor’s degree in
Business Administration or related field from an accredited academic
institution with one year of relevant professional experience; or
·
Completed High School/ Certificate
with three years of relevant professional experience.
Experience
·
Be proficient with Ms Office Products
(Excel, Outlook, word etc.)
·
Be a team player, flexible and
willing to learn.
·
Ability to pay attention to details,
work under pressure and meet deadlines
Languages
·
Fluency in English and Kiswahili is
required.
·
Somali language is an added advantage
Required
Competencies
Behavioural
·
Accountability – takes responsibility
for action and manages constructive criticisms
·
Client Orientation – works
effectively well with client and stakeholders
·
Continuous Learning – promotes
continuous learning for self and others
·
Communication – listens and
communicates clearly, adapting delivery to the audience
·
Creativity and Initiative – actively
seeks new ways of improving programmes or services
·
Leadership and Negotiation – develops
effective partnerships with internal and external stakeholders;
·
Performance Management – identify
ways and implement actions to improve performance of self and others.
·
Planning and Organizing – plans work,
anticipates risks, and sets goals within area of responsibility;
·
Professionalism – displays mastery of
subject matter
·
Teamwork – contributes to a collegial
team environment; incorporates gender related needs, perspectives, concerns and
promotes equal gender participation.
·
Technological Awareness – displays
awareness of relevant technological solutions;
·
Resource Mobilization – works with
internal and external stakeholders to meet resource needs of IOM.
Other
Any
offer made to the candidate in relation to this vacancy notice is subject to
funding confirmation.
Appointment
will be subject to certification that the candidate is medically fit for
appointment and verification of residency, visa and authorizations by the
concerned Government, where applicable.
Only
candidates residing in either the country of the duty station or from a
location in a neighbouring country that is within commuting distance of the
duty station will be considered.
In all cases, a prerequisite for
taking up the position is legal residency in the country of the duty station,
or in the neighbouring country located within commuting distance, and work
permit, as applicable.
How to apply:
How to apply:
Submit
cover letter and CV, including daytime telephone and e-mail contact to:
International
Organization for Migration (IOM),
Human
Resources Department,
P.O.
Box 55040,00200,
Nairobi,
Kenya
or
send via e-mail to hrnairobi@iom.int.
Closing
Date: 07 November, 2016
Only
Shortlisted Applicants will be contacted.
Note
No
Fee: The International Organization for
Migration (IOM) does not charge a fee at any stage of the recruitment process
(application, interview meeting, process or training). IOM does not concern
itself with information on applicants’ bank details.
The
applications from qualified residents of Dadaab are especially encouraged and
will be favorably considered.
IOM
is committed to a diverse and inclusive environment. Internal and external
candidates are eligible to apply to this vacancy. For the purpose of the
vacancy, internal candidates are considered as first-tier candidates.
