Procurement Assistant
Duties and Responsibilities
- Assist in
procurement and purchasing of goods and services as per company policy
- Negotiate with
suppliers to secure the highest value for money and most profitable terms
for the company
- Conduct and
document market surveys
- Initiate
business partnerships with relevant suppliers
- Assist with
supplier appraisal and selection process to ensure their ability to meet
the companies requirements
- Perform risk
analysis regarding supply contracts and agreements
- Collaborating
with HOD’s to ensure effective supplier performance appraisals are
conducted in line with the contracts and to manage supplier phase out
phase in process
- Ensure safe
custody and maintenance of procurement records such as purchase orders,
quotations, contracts, tenders, and internal purchase requisitions
- Maintain and
manage good supplier relationships and advice management of any issues
thereof
- Safeguard the
integrity of procurement documents, upholding confidentiality and privacy
in the course of duty
- Preparation of
monthly and annual reports on purchases and spending, and
orders/activities in order to provide insights in making continuous
improvements
- Make regular
follow up on orders and delivery documents
- Provide
procurement information as may be required
- To work with
various stakeholders in controlling spend and build a culture of long term
savings on procurement costs
- Update and
maintain accurate supplier master data in the system inclusive of their
price lists
- In
collaboration with Stores department, ensure optimum stock levels of all
stock items are maintained
Skills and Qualifications
- Degree or
Diploma in Procurement or a business related course
- Experience in a
similar position, in a busy environment. Exposure in the hospitality
industry preferred
- Familiar with
the procurement procedures and relevant legal requirements
- Knowledge of
Microsoft Office Suite.
- Knowledge of
JONAS software is an added advantage
- Excellent
coordination, reporting, communication and interpersonal skills
- Strong
analytical, negotiation and networking abilities
How to Apply
Please only send your CV
quoting the job title in the email subject vacantjobskenya@gmail.com
