Procurement Assistant Job in Kenya

Procurement Assistant
Duties and Responsibilities
  • Assist in procurement and purchasing of goods and services as per company policy
  • Negotiate with suppliers to secure the highest value for money and most profitable terms for the company
  • Conduct and document market surveys
  • Initiate business partnerships with relevant suppliers
  • Assist with supplier appraisal and selection process to ensure their ability to meet the companies requirements
  • Perform risk analysis regarding supply contracts and agreements
  • Collaborating with HOD’s to ensure effective supplier performance appraisals are conducted in line with the contracts and to manage supplier phase out phase in process
  • Ensure safe custody and maintenance of procurement records such as purchase orders, quotations, contracts, tenders, and internal purchase requisitions
  • Maintain and manage good supplier relationships and advice management of any issues thereof
  • Safeguard the integrity of procurement documents, upholding confidentiality and privacy in the course of duty
  • Preparation of monthly and annual reports on purchases and spending, and orders/activities in order to provide insights in making continuous improvements
  • Make regular follow up on orders and delivery documents
  • Provide procurement information as may be required
  • To work with various stakeholders in controlling spend and build a culture of long term savings on procurement costs
  • Update and maintain accurate supplier master data in the system inclusive of their price lists
  • In collaboration with Stores department, ensure optimum stock levels of all stock items are maintained
Skills and Qualifications
  • Degree or Diploma in Procurement or a business related course
  • Experience in a similar position, in a busy environment. Exposure in the hospitality industry preferred
  • Familiar with the procurement procedures and relevant legal requirements
  • Knowledge of Microsoft Office Suite.
  • Knowledge of JONAS software is an added advantage
  • Excellent coordination, reporting, communication and interpersonal skills
  • Strong analytical, negotiation and networking abilities
How to Apply
Please only send your CV quoting the job title in the email subject