Organization: Adeso
– African Development Solutions
Position Title: Personal Assistant
Reporting To: Executive
Director
Working With: Executive
Director, Heads of Departments, Country Directors, Program Team
Program / Duty Station: Nairobi, Kenya
Duration: 1
year (Renewable)
Starting Date: Immediately
Our belief that economic, social and
environmental security is the bedrock of a healthy community drives the nature
and intent of our programming.
Adeso is an exciting and dynamic
organization experiencing managed rapid growth. It offers sound employment
conditions with opportunities for personal growth and development.
Position Summary: Under the supervision of the Executive Director, the core
function of this position is the coordination of activities (operations and
planning) and ensuring timely flow of information to and from the executive
office.
The successful candidate will have a
proven ability to independently manage multiple tasks and projects with
competing priorities and deadlines, screen and prioritize communications and
opportunities from external and internal sources, and organize and maintain
administrative processes essential to this position.
This is a high demand position
requiring someone who can be available at the request of the Executive Director
and her schedule.
Essential Duties and Responsibilities
·
Devising and maintaining office
systems, including data management and filing;
·
Arranging travel, visas and
accommodation and, occasionally
·
Meeting and greeting visitors at all
levels of seniority;
·
Organizing and maintaining diaries
and making appointments;
·
Dealing with post, often
corresponding on behalf of the manager;
·
Producing documents, briefing papers,
reports and presentations;
·
Liaising with clients and other
staff.
·
responsibility for accounts travel
and medical reconciliations
Skills and Qualifications
·
Bachelor’s degree in Social Sciences,
administration and business management.
·
Minimum 1 year or equivalent
work-related experience
·
Applicants with secretarial
background will be an added advantage.
In addition to relevant experience
and secretarial and administrative knowledge, you will need to show evidence of
the following:
·
exceptional written and oral
communication skills;
·
excellent word processing and IT
skills, including knowledge of a range of software packages;
·
the ability to work under pressure
and to tight deadlines;
·
good organisational and time
management skills;
·
the ability to research, digest,
analyse and present material clearly and concisely;
·
excellent interpersonal skills;
·
the ability to work on your own
initiative;
·
honesty and reliability;
·
attention to detail;
·
flexibility and adaptability to
juggle a range of different tasks and to work extra hours to meet deadlines;
·
discretion and an understanding of
confidentiality issues.
Application Process
This is a challenging opportunity for
a dedicated and highly motivated professional.
If you would like to join this
dynamic team, please submit your application to jobs@adesoafrica.org, quoting
the position in the email subject matter, by 25th November, 2016.
Each application should be addressed
to the HR Manager and include the following:
·
An updated CV; and
·
An application letter which should
include remuneration requirements and contact information for three
work-related referees.
Applications not including all of the
above information will not be reviewed.
Only short-listed candidates will be
contacted.
Website:
www.adesoafrica.org