Personal Assistant Job in Nairobi, Kenya

Duma Works is recruiting a Personal Assistant for our client; a financial consultancy firm in Nairobi.

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner.
You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.

·         Act as the point of contact between the manager and internal/external clients.
·         Screen and direct phone calls and distribute correspondence.
·         Handle requests and queries appropriately.
·         Manage diary and schedule meetings and appointments.
·         Make travel arrangements.
·         Take dictation and minutes.
·         Source office supplies.
·         Produce reports, presentations and briefs.
·         Devise and maintain office filing system.

·         Proven work experience as a personal assistant.
·         Knowledge of office management systems and procedures.
·         MS Office and English proficiency.
·         Outstanding organizational and time management skills.
·         Up-to-date with latest office gadgets and applications.
·         Ability to multitask and prioritize daily workload.
·         Excellent verbal and written communications skills.
·         Discretion and confidentiality.
·         A degree in a relevant field.
·         PA diploma or certification would be considered an advantage.
A Cover Letter and a detailed CV are to be sent by email to marking the subject as “2515”, Your Full name &  Phone number e.g. 2515 Barack Obama, +2547xxxxxxxx. If you don’t follow these instructions, your application will not go through.
Deadline for receiving applications: 18th November 2016
N.B. * You will receive a confirmation email and an alert to take a basic screening test over SMS or online. The email with the test may not arrive immediately. Please be patient. The email/SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test. If you have any issues with the process, please reach out to +254702093793.
If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer.