The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization with the exclusively humanitarian mission to protect the lives and dignity of victims of war and internal violence and to provide them with assistance.
It also endeavors to prevent suffering by promoting and strengthening International Humanitarian Law and universal humanitarian principles.
Flying Administrator – Nairobi
The Flying Administrator will be responsible for the Finance, Administration and Human Resources (HR) for one sub-delegation with 3 structures (antennas and offices).
He/she will Implement and manage the respective Financial. Administrative and HR Rules and Procedures in line with the delegation’s strategy.
He/She will perform the following duties for the sub-delegation:
· Participate in the general finance and administration policy to support the operations and their evolution;
· Has a clear understanding of ICRC HR strategies and implementation both at headquarters (HQ) level and sub-delegation level and supports it actively;
· Ensures the implementation of a good organisation of the finance and administration units;
· Ensures that finance and administrative files are executed in the respect of given procedures and deadlines;
· Organise and supervise the office and residence (day to day administrative follow-ups);
· Supervises, coaches and evaluate staff working in the department;
· Follows up expenses related to administrative department;
· Is responsible for the administrative stock (furniture, working equipment, etc.), and ensure storage and dispatch of material is performed according to given log procedures;
· Maintains contact with external parties in the domain of Administration issues;
· Participates in negotiations of lease contracts;
· Contributes and proposes alternative solutions to improve existing structure (cost efficiency, employment conditions, finance and admin procedures.. etc.);
· Manages recruitment processes;
· Ensures the communication flow on HR. finance and administration matters within the office;
· Receives new employees and orients them on HR related matters and guidelines; and
· Participates in the coordination meetings.
· Minimum of a Bachelor’s degree in Finance, Commerce, HR, Administration or similar fields;
· 3 – 5 years’ experience in a similar field of activity;
· Fluent in written and spoken English (Knowledge of Somali is an added asset);
· Computer literate with very good knowledge of MS Office Suite;
· Very good analytical and management skills;
· Very good communication and negotiation skills;
· Good knowledge of political, social and cultural assigned environment; and
· Ability and willingness to travel inside Somalia and to work in hardship areas.
Water and Habitat (WATHAB) Purchaser – Nairobi
The Wathab Purchaser will be responsible for Order Management / Supply Chain, Tenders / Suppliers selection, Purchase of Goods, Suppliers Management, Reception of Goods, Quality & Quantity Control and Claims Reporting and Statistics for the Wathab department.
He/She will perform the following duties:
· Ensures that purchasing is done in a transparent and accountable manner;
· Maintains relations with suppliers and other ICRC departments;
· Implements ICRC purchase strategy for each family of product;
· Takes responsibility for tender process;
· Takes part in the selection of suppliers;
· Manages contracts with suppliers;
· Ensures strict control of quality for the purchased goods/services;
· Follows strictly ICRC procurement procedures, financial limits and Code of Conduct;
· Carries Out prospecting of the Somali market in order to identify new suppliers;
· Provides analytical reports on purchases:
· Makes all related information available in the local database and filing system; and
· Helps Supply Chain Administrator to define the running stocks levels.
· A minimum of a diploma in Civil Engineering or Logistics:
· 3-5 years’ work experience in purchasing of construction/engineering materials or as an engineering estimator;
· Knowledge of Kenyan and Somali market, good product/purchase knowledge;
· Very good command of written and spoken English (Knowledge of Somali is an added asset);
· Very good computer skills (Word, Excel, Power Point, Databases) and knowledgeable internet user:
· Strong negotiation and competitive bidding skills;
· Able to assess legal aspects of suppliers capacity;
· High organizational skills;
· Rigorous, precise and honest with strong sense of responsibility and adaptability; and
· Able to work independently, under stressful situations to tight deadlines with extensive working hours.
This position has a gross salary package of Kshs. 105,000 monthly plus benefits.
Interested and qualified persons with the required experience are invited to submit their application to the
Head of Human Resources Department,
ICRC Somalia Delegation
on the email address firstname.lastname@example.org
Closing date is 30 November 2016
Please indicate the position title in the subject line of your email message.
Note that only emailed applications will be considered.
Please note that only short-listed candidates will be contacted and canvassing will lead to automatic disqualification.