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HR & Administration Assistant Job in Kenya

Job Title: HR & Administration Assistant

Our client operates in the wholesale and retail trade.

They seek to hire a HR and Administration Assistant to perform administrative and human resource support activities.
Duties and Responsibilities

  • Receive, direct and relay telephone messages within the organisation
  • Respond to enquiries from walk ins and direct to the appropriate staff member for further assistance
  • Assist in the planning and preparation of meetings, conferences and workshops
  • Prepare and circulate meeting packs and minutes for meetings
  • Ensure compliance on office documentation from utilities, licenses, permits etc.
  • Supervise the office assistant and drivers and ensure timely delivery of their duties
  • Prepare and communicate to the employees on office matters / changes.
  • In liason with the HR and Sales and Marketing manager develop content to post on Social Media on a dailybasis. Give feedback on social media to requests/ enquiries/complaints
  • Provide word-processing and secretarial support and prepare and maintain Powerpoint presentations
  • Develop and maintain customer records/contacts from the various branches and head office
  • In liason with the Sales and Marketing Manager communicate on promotions/new products/ new services to customers in all the branch locations
  • Maintenance/monitoring of contacts directory of branch operators and office team, office equipment, stationery and kitchen supplies
  • Maintain the general filing system and file all correspondence in the administration department
  • Support in the management of the diary for the Managing Director
  • Arranging travel for MD and other staff occasionally
  • Supporting and attending to branch operators enquiries/requests and feedback
  • Maintain an adequate inventory of office supplies at all times
  • Assist management team in preparation of reports
  • Provide support to the HR Department on branch operators communication, documentation and filing
  • Maintain and review the attendance sheet placed at the front office
  • In charge of office petty cash for necessary purchases and issue receipts to finance department
  • Adhoc duties for the HR where needed; and any other miscellaneous responsibilities
  • Payroll preparation
  • Management of leaves and any other employee-related work
Skills and Qualifications
  • Higher Diploma/Degree in Human Resource Management
  • Minimum 3 years experience in hr work
  • Must be able to communicate effectively, both in writing and verbally, in English and Swahili.
  • Mastery of MS Office Suite, specifically Excel and Word
  • Excellent understanding of Kenyan labour laws
  • Excellent time management skills
  • Holder of a valid driving license
How to Apply
Please only send your CV quoting the job title in the email subject (HR & Administration ) to before Friday 4th November, 2016. 

Kindly indicate current/last salary and the expected salary in your application letter.

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