Job Title: HR & Administration Assistant
Our client operates in the wholesale and retail trade.
Our client operates in the wholesale and retail trade.
They seek to hire a HR and
Administration Assistant to perform administrative and human resource support
activities.
Duties and Responsibilities
- Receive, direct
and relay telephone messages within the organisation
- Respond to
enquiries from walk ins and direct to the appropriate staff member for
further assistance
- Assist in the
planning and preparation of meetings, conferences and workshops
- Prepare and
circulate meeting packs and minutes for meetings
- Ensure
compliance on office documentation from utilities, licenses, permits etc.
- Supervise the
office assistant and drivers and ensure timely delivery of their duties
- Prepare and
communicate to the employees on office matters / changes.
- In liason with
the HR and Sales and Marketing manager develop content to post on Social
Media on a dailybasis. Give feedback on social media to requests/
enquiries/complaints
- Provide
word-processing and secretarial support and prepare and maintain
Powerpoint presentations
- Develop and
maintain customer records/contacts from the various branches and head
office
- In liason with
the Sales and Marketing Manager communicate on promotions/new products/
new services to customers in all the branch locations
- Maintenance/monitoring
of contacts directory of branch operators and office team, office
equipment, stationery and kitchen supplies
- Maintain the
general filing system and file all correspondence in the administration
department
- Support in the
management of the diary for the Managing Director
- Arranging
travel for MD and other staff occasionally
- Supporting and
attending to branch operators enquiries/requests and feedback
- Maintain an
adequate inventory of office supplies at all times
- Assist
management team in preparation of reports
- Provide support
to the HR Department on branch operators communication, documentation and
filing
- Maintain and
review the attendance sheet placed at the front office
- In charge of
office petty cash for necessary purchases and issue receipts to finance
department
- Adhoc duties
for the HR where needed; and any other miscellaneous responsibilities
- Payroll
preparation
- Management of
leaves and any other employee-related work
Skills and Qualifications
- Higher
Diploma/Degree in Human Resource Management
- Minimum 3 years
experience in hr work
- Must be able to
communicate effectively, both in writing and verbally, in English and
Swahili.
- Mastery of MS
Office Suite, specifically Excel and Word
- Excellent
understanding of Kenyan labour laws
- Excellent time
management skills
- Holder of a
valid driving license
How to Apply
Please only send your CV
quoting the job title in the email subject (HR & Administration ) to
mugendi.kellen.dennis@gmail.com before Friday 4th November, 2016.
Kindly indicate current/last salary and the expected salary in your application letter.