Duma
Works is recruiting a Finance and Administration Coordinator for one of our clients. The Company is an importer and
distributor of fine wines and spirits from renowned producers around the world.
Job Description: The Finance and Administration Manager will contribute to
the day to day financial and administrative activities of the organisation, and
play a key role in adhering and implementing company finance and administration
policies.
Specific roles and responsibilities
include:
Finance and
Accounting
·
Prepare and maintain accurate, timely
financial records for the organization in accordance with standard accounting
procedures
·
Develop, implement and ensure
compliance with internal financial policies, procedures and control mechanisms
·
Ensure all statutory remittance and
reporting requirements of the organization are met
·
Prepare all necessary information for
annual returns and audits
·
Develop and maintain financial
accounting systems for cash management and control
·
Bank account reconciliation
·
Manage cash flow and prepare in
advance for cash flow needs
·
Oversee bookkeeping and payroll
functions
·
Track and account for assets
·
Contribute to financial systems
implementation, budget preparations, expenditure tracking, and financial
reporting and accounting
·
Help ensuring effective internal
controls and minimising risks
·
Maintain books, record transactions
via Quick-books, reconcile discrepancies
·
Contribute to monthly close
procedures, including bank reconciliation
·
Preparation of monthly and quarterly
financial reports and oversight of company audits
·
Maintain accurate records for all
company transactions
Administration
·
Implement tasks across multiple
functional areas including HR, procurement, inventory, asset disposition,
logistics etc
·
Assist with local procurement,
ensuring full compliance with company policy
·
Help to manage inventory and all
other assets, monitor and report daily stock movements, ensure proper
reconciliation on an ongoing basis (weekly and monthly)
·
Pro-actively make recommendations for
better work methods for improved efficiency and company profitability
·
Open and close the office at agreed
times
·
Oversee administrative functions
including provision of necessary equipment and material for the work
environment, leases, contracts, asset registry, key registry.
·
Contribute to preparation of Board
and management meetings
·
Supervise accounting team, assign
tasks to the team members and follow up to ensure completion of quality and
timely work
·
Working together with HR &
Logistics counterparts, oversee appropriate development of roles and
structures, and work plans, to manage the organization’s procurement,
distribution, logistics and administration functions
·
When needed, support HR activities in
the process of recruiting, training and development
·
Give input into staff performance
appraisals and ensure appraisals are done on time
·
Performance management including
disciplinary action where needed, with the support of HR and senior management
·
Contribute to the import process and
product costing
·
Any other duties as assigned by
Directors
Requirements and Qualifications
·
Bachelor Degree (Finance, Accounting,
Commerce)
·
CPA-K professional certification
Skills and Experience
·
5 years professional experience in
similar or relevant roles (finance-administration posts of supervisory &
managerial levels)
·
Advanced skills in standard
bookkeeping/accounting software(s)with particular reference to QuickBooks
·
Advanced Microsoft Office software
skills, especially Excel
·
Strong communication ability both
written and verbal, able to train others
·
Knowledge of import process (primary
business)
·
Self-starter with strong problem
solving skills, ability to multi-task, and strong attention to detail
·
Must have the force of character
sufficient to properly represent the organization’s interests with suppliers
and be a person of high integrity as well as team player
·
Able to supervise a team, follow up
on delegated tasks
·
Willingness to continuously learn and
be open to feedback to improve individual development
Apply
Cover Letter and a detailed CV are to
be sent by email to apply@dumaworks.com marking the subject as “2449”, Your
Full name & Phone number e.g. 2449, Barack Obama, 07xxxxxxxxx.
If you don’t follow these
instructions, your application will not go through.
Applications without a Motivation
Letter will not be considered.
Deadline for receiving
applications: 10th
October 2016
N.B. * When applying to any job
through Duma Works, you can expect that after you apply, you will receive a
confirmation email, and then an SMS alert asking you to take a basic screening
test over email or SMS. The test may not arrive immediately. Please be patient.
The test will typically be 5-8 questions to help us understand your background.
Regular SMS rates apply to the test, and if you ever have any issues with the
process, please reach out to 0702093793.
If you apply and don’t meet these minimum qualifications,
we won’t be able to forward your application to the employer. This is to save
both you and the employer time and make sure you both find the best match.