Forum Syd
Terms of Reference for Field Officer - Wajibu Wetu Programme
Purpose of the Position: The Wajibu Wetu programme Field Officer
will support the M&E Officer and the Programme Coordination Officer in data
collection, analysis, and learning activities to help ensure accountability and
efficiency from start to finish for all projects, both new and established
throughout the region.
The Field Officer will work
closely with Program teams to assess field conditions, support capacity
building initiatives, and facilitate the collection of quality data under the
supervision of the Programme Coordination Officer.
S/he may be assigned to focus
on supporting one or more specific grants or projects within a programme as
assigned by the M&E Officer.
S/he will collaborate with
the Programme’s team in reviewing and preparing monthly, quarterly and final
narrative and financial donors’ reports.
Additionally, s/he will work with
other members of the team, as need be, on Seed grants support and set up,
follow up of program expenses and indicators, implementation of processes,
standard operating procedures and any other tasks given to her/him by the
M&E Officer or the Program Coordination Officer.
Primary Responsibilities:
1. Programme Management
- Act as primary
point of contact with seed grants regarding technical deliverables,
financial oversight, and monitoring and evaluation.
- Day-to-day
oversight of project implementation on financial, administrative and
general coordination of seed grants activities.
- Assist and
participate in developing the technical approach to delivery of training
and other capacity building initiatives for the assigned grantees.
- Support seed
grantees to ensure that all quarterly financial and narrative reports and
expenditure reports are completed, verified, and promptly forwarded to the
grants management office.
- Assist the
grants management officer in the overall administration of the grant
including work plan management and budget management as needed.
- Support Forum
Syd’s reporting process for both quarterly internal reports in SOPAL and
annual donor reporting.
- Facilitate
communication flows between seed grant initiatives and Forum Syd office as
required.
2. Monitoring and Evaluation
Support
- Support the
programme M&E Officer and Programme Coordination Officer in creating a
framework and procedures for the monitoring and evaluation of seed
grantees project activities.
- Support the
programme M&E Officer in implementing the key project performance
indicators (KPI) as well as monitoring them throughout the duration of the
projects.
- Assist Program
Coordination Officer in clarifying project information needs.
- Support seed
grantees on ways to properly document, organize and capture program
progress.
- Support in
implementation of tools and/or their revisions as well as data collection
procedures under the supervision of the M&E Officer (eg. logical
framework, project performance tracking, indicators, data flow chart,
M&E Plans).
- Regular field
visits to ensure the quality of data collected and to verify the accuracy
of reported data.
- Support and
participate in the interim and end of programme evaluation.
4. Reporting
- Support M&E
Officer and Grants Manager in reviewing seed grantees reports to ensure
high quality reports are submitted on time.
- Review and
analyze weekly reports with the M&E Officer to identify the causes of
potential bottlenecks in project implementation and to enhance quality of
reporting.
- Assist in documenting
most significant change stories and other programme successes
- Ensuring that
IEC materials are delivered to partners.
5. Other duties as assigned.
- Assist Partners
in resolving minor internet issues, Computer and network troubleshooting
- Any other duty
assigned by the supervisor.
Academic Qualification
- Degree in
social studies or community development studies or related degree from
recognized university.
- Diploma in
project Management.
Skills, Experience and
Attitude Required
- Minimum of
Three years’ work experience.
- Experience in
facilitating workshops.
- Experience in
working with community based approaches
- Leadership and
supervisory skills and ability to foster team spirit.
- Strong
organizational skills and ability to coordinate and manage a diverse array
of activities and stakeholders
- Excellent
communication skills in English and Kiswahili.
- Strong
negotiation and mediation skills and ability to work independently
- Report writing
skills and computer skills in word processing and spreadsheets
- Experience in
conducting surveys, managing data and statistics
- Willingness to
travel to the field most of the time.
- Strong sense of
security management and willingness to follow security guidelines and
regulations
- Commitment to
humanitarian principles and values
- Commitment to
Concern equal opportunity and gender practices
How to Apply:
Forum Syd is an equal
opportunity employer.
We encourage qualified
applicants regardless of gender, age, functional ability or ethnic and
religious affiliation to apply for the position.
Email your application
indicating your current, expected gross salary and detailed CV with at least
three referees to info.africa@forumsyd.org on or before 2 November 2016.