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Administrative Assistant Job in Nairobi

Job Title: Administrative Assistant
Location: Nairobi
Our client is looking for an Administrative Assistant to help run the daily operations of the firm.
Responsibilities:
Communication Management

·         Managing incoming correspondences – phone calls, letters and emails.
·         Provide customers and visitors with information on the company’s services.
·         Act as a first point of contact by representing the company in a positive manner.
·         Act as liaison between departments to facilitate communication at the executive level.
·         Planning, organizing and attending meetings and ensuring the Director is well prepared for meetings.
·         Record and circulate minutes of meetings.
·         Organizing and maintaining diaries and making appointments.

Data Management
·         Manage both paper and electronic filing systems.
·         Opening and maintaining customer files.
Reporting
·         Updating management reports on sales and prospects.
Office Operations & Support
·         Maintain inventory of office supplies, equipment and other consumables and expedite procurement of supplies.
·         Manage travel and logistics details for staff.
Desired qualifications
·         Diploma in Office Administration or related field.
·         At least two (2) years minimum work experience in a similar role.

If you are a motivated and energetic individual who takes initiative, is detail-oriented and takes extreme pride in their work, kindly send in your CV ONLY, quoting the job title (Administrative Assistant) on the subject line to hr@kaziniafrica.org  by Wednesday 30th November, 2016.

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