Job
Title: Administrative Assistant
Location: Nairobi
Our
client is looking for an Administrative Assistant to help run the daily
operations of the firm.
Responsibilities:
Communication
Management
·
Managing incoming correspondences –
phone calls, letters and emails.
·
Provide customers and visitors with
information on the company’s services.
·
Act as a first point of contact by
representing the company in a positive manner.
·
Act as liaison between departments to
facilitate communication at the executive level.
·
Planning, organizing and attending
meetings and ensuring the Director is well prepared for meetings.
·
Record and circulate minutes of
meetings.
·
Organizing and maintaining diaries
and making appointments.
Data
Management
·
Manage both paper and electronic
filing systems.
·
Opening and maintaining customer
files.
Reporting
·
Updating management reports on sales
and prospects.
Office
Operations & Support
·
Maintain inventory of office
supplies, equipment and other consumables and expedite procurement of supplies.
·
Manage travel and logistics details
for staff.
Desired
qualifications
·
Diploma in Office Administration or
related field.
·
At least two (2) years minimum work
experience in a similar role.
If you are a motivated and energetic
individual who takes initiative, is detail-oriented and takes extreme pride in
their work, kindly send in your CV ONLY, quoting the job title (Administrative
Assistant) on the subject line to hr@kaziniafrica.org by Wednesday 30th
November, 2016.