Mercy Corps
Vacancy: Admin / Finance Officer - AgriFin Accelerate Program
The AgriFin Accelerate
program will operate in three African countries (Kenya, Tanzania and Zambia)
utilizing a market ecosystem approach, working with carefully selected partners
to build sustainable models, where farm and crop management tools and financial
services are "bundled" in affordable, unified platforms on mobile
phone channels to promote mass uptake commercially.
We work with farmers, banks,
mobile network operators, MFIs, research institutes and other ecosystem players
in well-defined partnerships to sustainably bundle services, leveraging the
offer and outreach of all partners, while increasing the range of services,
access points and value for farmers.
The program works with
partners to identify, prototype, test and scale successful mobile-enabled
services for smallholders, with a key focus on expanding access to financial
services, using a rapid iteration approach to product development and
client-centric design techniques.
We are presently looking for
a committed and dynamic individual to take up the position of an Admin / Finance Officer
General Position Summary: The Administration and Finance Officer is responsible for
facilitating the administration and Finance functions at AgriFin Accelerate
Program Office in Nairobi.
Working closely with Program,
Operations and Finance, the Administration and Finance Officer is instrumental
in supporting program activities through his/her services.
Essential Job Functions:
Responsible for
administration functions at the field office as follows:
Administration
- Serve as the
primary point of administrative contact and liaison with other offices,
individuals, and institutions on administrative matters concerning the
Office.
- Ensure proper
management and coordination of travel arrangements including flight and
accommodation bookings and visas for Mercy Corps staff and guests, and
other admin responsibilities as required.
- Coordinate and
maintain current all work permits, visas and other documentation for Mercy
Corps expatriate employees and visitors.
- Provide
secretarial duties to the program director , this will include ,
preparation of her travel approvals, expense reports , scheduling
appointments and assist in preparation of advisory board meetings
- Receive and
responds to all inquiries made at the reception by providing directions,
Instructions, promotional materials, or other general information or
referring such inquiries to the appropriate persons
- Coordinating
lease agreements, timely payments of leases and utilities for properties
- Manage and
renew office and house/apartment rental agreements
- Take down
minutes during staff meetings, circulate them
- Ensure
adherence to Mercy Corps policies and procedures.
- Provide
administrative guidance to MC staff when required.
- Establish and
maintain appropriate filing systems for office correspondence.
- Preparing
comprehensive, accurate and timely monthly reports.
- Ensure that the
office is clean, secure and safe at all times.
Finance functions:
- Maintain
custody of the office cash fund and make daily payments of approved
transactions
- Ensure that all
cash transactions are fully and properly documented
- Review expense
reports (travel expense reports and operational expense reports) for
accuracy and completeness and ensure that expense reports have been fully
approved before payment
- Perform weekly
and month end cash count with the Finance/Admin staff or any other person
assigned
- Maintain the
un-cleared cash advance file and prepare past due advance report for the
Management
- Record payment
vouchers daily in the cash/bank sub journals of Navigator Financial
Accounting System.
- Prepare cash
and bank payment vouchers and ensure that all bank transactions are
properly and fully documented.
- Prepare scanned
copies of vouchers and other supporting documents as required for the
monthly reporting package to HQ Finance
- File all cash
and bank vouchers and maintain voucher filing system such that files are
updated, complete and safeguarded
- Make sure that
all supporting documentation is prepared and filed according to MC
procedures.
- Other duties as
assigned.
The Admin/Finance Officer
will conduct himself / herself both professionally and personally in such a
manner as to bring credit to Mercy Corps and AgriFin Program and to not
jeopardize its humanitarian mission.
Organizational Learning: As part of our commitment to organizational learning and in
support of our understanding that learning organizations are more effective,
efficient and relevant to the communities they serve - we expect all team
members to commit 5% of their time to learning activities that benefit Mercy
Corps as well as themselves.
Accountability to
Beneficiaries: Mercy
Corps team members are expected to support all efforts towards accountability,
specifically to our beneficiaries and to international standards guiding
international relief and development work, while actively engaging beneficiary
communities as equal partners in the design, monitoring and evaluation of our
field projects.
Supervisory Responsibility:
Direct supervision of: N/A
Reports Directly To: Senior Operations and HR Officer
Works Directly With: Program, Logistics and Finance teams
Knowledge and Experience:
- Degree in a
relevant business field is desired.
- Minimum 2-3
years’ experience in office administration, travel coordination or
experience in related field.
- Strong
organizational and interpersonal skills.
- Excellent oral
and written English skills.
- Advanced
computer skills on MS Office programs, especially in MS Excel.
- A demonstrated
ability to multi-task and process information into action as to not to
delay program activities.
- A clear
understanding of procurement and administration ethics and donor
compliance is essential.
Success Factors:
- Conscientious
with an excellent sense of judgment
- Ability to work
simultaneously on multiple tasks
- Willingness and
ability to work effectively with a wide variety of people
- Excellent
interpersonal skills
- Ability to work
as part of a team and coordinate with project personnel
- Attention to
details.
- Excellent
spoken and written English
- Strong computer
and organizational skills.
How to Apply
Interested candidates who
meet the above required qualifications and experience should submit a cover
letter, detailed curriculum vitae (CV) listing three professional referees
(including a recent supervisor) to afa-hr@mercycorps.org on or before Friday
11th November by 4.00pm.
The email subject line must
clearly show the job title.
Applications without the
right subject heading will be automatically disqualified.
Please do not attach any
certificates.
(Applications will be reviewed on a rolling basis. We will only get in touch with shortlisted candidates)
NB: Mercy Corps AgriFin Accelerate Program does not charge any fee at any stage
of the recruitment process