Procurement Assistant Job in Kenya

Shumata International

Job Title: Procurement Assistant – Books Section
 
Work Location: Branch Dependent
 
Division / Department: Retail
 
Reports to: Branch Manager

  • Full-time
  • Part-time
  • Exempt
  • Nonexempt
Essential Duties and Responsibilities:
 

Procurement Assistants [Book Section] are responsible for the day-to-day stock management of respective departments’ stock units and levels. 

The aim of any the position is to ensure that relevant stock units have been ordered, booked in, reordered or newly acquired on time to match the section/branch needs.
 
The ideal candidate will be required to oversee the assigned department/section/branch and will deal with:
  • ERP order system
  • Internal customers
  • External customers
  • Relevant entities that drive demand
  • Key suppliers
Key Responsibilities for this position include:
  • Extensive and thorough market research into current and future print consumption habits.
  • SKU identification and ensuring financially viable diversification of the same.
  • Order preparation, tracking and stock reconciliation.
  • Ensuring reorder levels and timelines are adhered to.
  • Dealing with sales, as and when required.
  • Assist the central purchasing unit with scheduling
  • Maintain supply chain relationships and establish own supply chain relationships
  • Liaise with suppliers for orders
  • Chase suppliers for quotations, product and delivery information
  • Section/departmental ERP & order management system administration
  • Detailed reporting to line manager.
  • Perform related duties as assigned by the line manager.
  • Maintain compliance with all company policies and procedures.
Education and/or Work Experience Requirements:
  • 2 years’ experience in a similar role.
  • A passion for reading books – mandatory
  • Experience of using ERP, procurement and e-procurement systems
  • Customer engagement skills; Must be able to relate to customers, collect information and enact it, while maintaining a positive attitude and providing exemplary customer service
  • Strong organisational skills
  • Commercial awareness
  • Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
  • Excellent computer proficiency with experience in working with integrated systems and reporting.
  • Professional certification, Higher diploma or Bachelor’s degree in a relevant field.
Additional Requirements:
  • Strong passion for books
  • Legal authorization to work in Kenya.
  • Flexibility in work hours to trouble shoot or work extended hours where necessary.
How to Apply
 
Responses to go to shumatainternational@gmail.com cc. jobs@shumatainternational.com​