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Personal Assistant Job in Nairobi Kenya

Position: Personal Assistant to MD (PA)
Location: Nairobi
Nature of Job: Full time
Summary: Our client a with a Caucasian MD seeks to recruit a PA who is mature, efficient, well organized with great communication skills.
Duties and Responsibilities

  • Manage and maintain the MD’s diary and email account.
  • Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file
  • Respond to emails as much as possible, dealing with appointments-preparing appointment schedules
  • Ensure busy diary commitments, papers and travel arrangements are managed effectively
  • Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests
  • Schedule meetings on behalf of the MD
  • Coordinate travel and accommodation requirements
  • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate
  • Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in
  • Prepare correspondence on behalf of the MD, including the drafting of general replies.
  • Minute general meetings as required and complete research on behalf of the MD.
  • Keep and retrieve files.
  • Ensure guests meeting with the MD are well taken care of.
  • Provide a service that is in line with the MD’s work habits and preferences.
Key skills, knowledge and Abilities
  • A good deal of common sense, etiquette and an ability to think on one’s feet
  •  Ideally educated to degree level or Diploma level
  • A minimum of five years PA/secretarial experience at a senior level
  • Excellent typing skills, speed and accuracy essential
  • Good computer literacy (MS Office, Excel, PowerPoint)
  • Excellent organizational skills
  • Excellent communication skills, both verbal and written
  • Professional telephone manner
  • Proven ability to work under pressure and on tight deadlines
  • Bright, confident personality
  • Well presented
  • Flexible and mature approach with ability to work unsupervised
If you meet the above requirements apply with CV to

Only the shortlisted candidates will be contacted.

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