Office Administrator–
Medium Sized Law Firm
Required by a medium sized
Law firm in Nairobi
Primary Responsibility: Ensure
efficient running of the office through coordination and supervision of day to
day office activities to enable those charged with various responsibilities to
discharge the same efficiently or without any operational constraints and to
provide administrative support services.
Duties
- Handle and
coordinate staff issues including monitoring, attendance,
punctuality, leave, records maintenance, advances and provide
payroll input
- Ensure service
delivery to clients is to the expected standards by ensuring that clients
visiting the offices are promptly served and follow ups done
- Supervise
administrative staff in the office to ensure they effectively discharge
their duties as expected
- Handle petty
cash through requisition, disbursements, records maintenance and
reconciliation
- Maintain the
CLE calendar and ensure that it is adhered to by coordinating preparation
of schedule, reminders, follow up and maintenance of records
- Ensure staff
movement is facilitated in order for them to discharge their duties
effectively including disbursement, monitoring, utilization of allowances
and ensuring all allowances are accounted for
- Oversee the
maintenance of the diary and follow-up on all issues recorded therein to
completion. This will include supervision of the bring up system
- Follow up on
collection of fees from clients to ensure that all services rendered are
paid for
- Follow up on
court cases and ensure that all are attended to
- Ensure
utilities such as electricity, water and telephones are paid for as per
deadlines
- Ensure the
house keeping standards are maintained to required
levels
Requirements
- Diploma in
Business Administration and proficiency in MS Office Suite,
- At least two
years experience in a busy and dynamic law firm
- Ability to
multitask, work under pressure without compromising the service standards,
delegate and supervise a team and must demonstrate assertiveness,
confidence, good people skills and communication skills.
Application Procedure
Interested and qualified candidates are invited to submit detailed Curriculum Vitae to careers@skillsglobal.co.ke 24th October 2016.