Transparency International -
Kenya is a non-profit organization founded in 1999 and works towards a
transparent and corruption free Kenya, by promoting good governance and social
justice.
TI-Kenya is part of the
Transparency International group that is a non-partisan coalition of
individuals with a shared vision of a corruption free world.
TI-Kenya is seeking to
recruit a Monitoring
& Evaluation Officer.
Reports to: Executive Director
Duty Station: Nairobi
We invite applications from
interested and qualified persons.
To be considered you must
meet the following minimum requirements explained below:
Summary: Under the supervision
of the Executive Director, the Monitoring and Evaluation Officer will be
responsible for monitoring the organizational performance of TI-Kenya.
As part of the monitoring
requirement, he/she will identify gaps in gathered / received / researched
information and make recommendations for necessary action.
Duties and Responsibilities
1. Reviewing the M&E
System
- Conduct and
coordinate reviews of:
1. an
institutional M&E plan incorporating objectives, procedures and tools and
2. a
Logical Framework matrix providing performance and impact indicators and
corresponding means of verification
- In
collaboration with stakeholders, develop an overall framework for both
programme and project M&E that includes (but is not limited to) annual
reviews, participatory impact assessments, process and operations
monitoring, and lessons-learned
- Guide the
process for identifying and designing the key indicators for each
component to record and report physical progress against the Strategic and
Annual Action Plans. Steer the process for designing the format of such
progress reports.
- Guide the
process for identifying key performance questions and parameters for
monitoring performance and comparing it to targets. Design the format for
such performance reports.
- Clarify core
information needs including: Board, Members, SMT; programmes/projects and
staff; funding agencies; cooperating institutions/partner implementing
agencies
- Review the
quality of existing social and economic data in the programme/project areas,
methods of collection and provide a baseline for impact evaluation. Draw
up the TOR for, design and cost out a baseline survey and a needs
assessment survey.
- Recruit, guide
and supervise organisations that are contracted to implement special
surveys and studies required for evaluating effects and impacts ensuring
that all contracts include specifications for internal monitoring,
reporting and penalties.
- Clarify
personnel M&E responsibilities; align M&E activities with annual
work plans; prepare timelines and budgets
2. Implementation of M&E
Oversee and execute M&E
activities included in the Annual Work Plan, with particular focus on results
and impacts as well as in lesson learning.
In particular:
- Based on the
Strategic and Annual Action Plans, and in particular programme/project
budgets, design a framework for the physical and process monitoring of
activities promoting a results-based approach emphasizing impact
- Guide and
coordinate the preparation of progress reports in accordance with approved
reporting formats and guide their timely submission including: quarterly
progress reports; annual programme reports; project reports;
inception/ad-hoc technical reports
- Analyse reports
for impact evaluation. Prepare consolidated reports highlighting: problems
and actions needed; potential bottlenecks; specific recommendations
- Collaborate
with staff and implementing partners on qualitative monitoring to provide
relevant information for ongoing evaluation of activities, effects and
impacts.
- Identify needs
and draw up TORs for specific studies; recruit, guide and supervise
consultants or organisations that are contracted to implement special
surveys and studies required for evaluating project effects and impacts
- Prepare TORs
and oversee mid-term and terminal evaluations
- Ensure that, in
general, monitoring arrangements comply with funding agreements and, in
particular, that the provisions of such agreements are fully observed in
the design of programme/project M&E.
- Inform and join
external supervision and evaluation missions.
3. Capacity Building/Lessons
learned
- Develop a plan
for capacity-building on M&E and any required IT support.
- Foster
participatory planning/monitoring by regular training and refresher
activities
- Supervising,
evaluating and developing the capacity of programme staff
- Plan for
regular opportunities to identify lessons learned by:
1. Consolidating
a culture of lessons learned by allocating staff specific responsibilities
2. Ensuring
TORs for consultants incorporate lessons learned mechanisms
3. Documenting
and disseminating lessons at least once a year
4. Supporting
and coordinating participation in existing networks
4. Communication
- Prepare reports
on M&E findings
- Undertake
regular field visits if required to support implementation and identify
needs.
- Guide the
regular sharing of M&E findings with primary stakeholders.
- Provide regular
management information highlighting areas of concern
- Check that
monitoring data are discussed in appropriate forums and in a timely
fashion in terms of implications for future action. If necessary, create
such discussion forums.
- Facilitate
access to M&E data for the relevant stakeholders.
5. Resource
Mobilisation/Budget Management and Reporting
- Developing
resourcing strategies that effectively respond to long-term and short-term
programme and organisational objectives.
- Identifying and
securing funding in accordance with budget targets and maintaining healthy
project proposal pipeline.
- Promoting the
integration of transparency and anti-corruption into partners’ agendas by
undertaking partner research and developing and maintaining effective
donor advocacy.
- Narrative and
financial reporting internally, to donors, to governments and to partners.
The above duties and
responsibilities cover the main tasks and convey the spirit of the sort of
tasks that are anticipated proactively for this position.
Other tasks may be assigned
as necessary according to organisational needs.
Qualifications and Experience
1. Education and
Qualification
- A graduate
degree in information or a management related field or a relevant social
science discipline.
2. Knowledge
- Familiar with
anti-corruption and good governance issues in Kenya and East Africa
- Demonstrated
understanding of the project cycle management
- Strong
knowledge of M & E methodology and approaches (including quantitative,
qualitative and participatory); quality assurance.
- The logical
framework approach and other strategic planning approaches;
- A good
understanding of the balanced score-card approach.
- Research design
and implementation for studies and surveys
- Training in
M&E development and implementation;
- Facilitating
learning-oriented analysis sessions of M&E data with multiple
stakeholders;
- Report writing.
3. Experience
- 3 years of
practical experience in monitoring and evaluation in the East African
region
- Demonstrated
experience in data collection, analysis and synthesis and preparation of
strategic information for decision makers
- Proven track
record of successful experience in writing reports and reviews, delivering
presentation and defending recommendations
- Experience in
working in multi-cultural environment
- Experience of
working in monitoring, evaluation and learning in an NGO or a civil
society organization.
Competencies
- A solid
understanding of the environment in which TI-Kenya operates; commitment to
and understanding of TI-Kenya’s mission, vision and objectives
- Familiarity
with processes of strengthening local organisations and capacities;
- Willing to
undertake regular field and other external visits and interact with
different stakeholders, from citizens monitoring groups to bilateral and
multilateral donors;
- Excellent
written and verbal communication skills in English and Kiswahili.
- Ability to work
well in a team
- Strong
analytical skills
- Highly
organised and detail oriented; able to prioritise and produce work of a
consistently high standard;
- Leadership
qualities, personnel and team management.
How to Apply
Interested and qualified candidates are requested to submit one document as an attachment (combining the application letter and CV with at least three professional referees) by email on/before close of business on 14th October 2016 to:
hr@tikenya.org
Please indicate the job title ‘Monitoring & Evaluation Officer’ as the subject of your email application.
Do not attach your testimonials or certificates.
Only shortlisted candidates will be contacted.