Concern Worldwide is an
international non-governmental humanitarian organization dedicated to the
reduction of suffering and working towards the ultimate elimination of extreme
poverty in the world’s poorest countries.
Applications are invited from suitably qualified Kenyan nationals for the following position:
Job Title: Officer - Finance
Reports to: Manager - Finance
Liaises with:
- Internally -
Programmes and Programmes Support Unit
- Externally -
Bank, suppliers, Government Agencies, Auditors etc.
Job Location: Nairobi
Contract Details:
- Fixed Term
Contract – Six (6) months with possibility of extension subject to
availability of funds and performance
- Monthly
Starting Salary: Kes 96,308
- Group Medical
Cover (1 Principal)
- Group Life
Insurance Cover
- WIBA Plus
Insurance Cover
- Paid Annual
Leave
Job Summary: The incumbent will ensure that cash and
bank transactions are made in a timely and compliant manner, supporting
documentation will be checked for completeness, ensuring adequate authorization
and coding prior to the issuing of the payments.
All payments will be recorded
in cashbooks and bankbooks on a regular basis and supporting paperwork will be
filed following Concern procedures.
Main Duties &
Responsibilities:
Petty Cash
- Issuing of cash
in line with Concerns procedures & policies.
- Filing all
associated paperwork associated with such transactions.
- Recording all
transactions on an excel cashbook on a daily basis.
- Ensure floats
are cleared promptly
- Ensuring the
cashbox is stored securely during cash hours.
- Ensuring cash
is available in various suitable denominations.
- Preparation of
weekly cash counts for each currency at week-end reconciling cash balances
to cashbook balances – ensuring all codes are fully input.
- Preparation of
month-end cash counts for each currency and reconciling cash balances to
cashbook balances and system balance.
Mpesa Payments
- Receiving
request for payments by m-pesa (all other payments that do not fall under
cash or bank payments).
- Uploading Mpesa
payment requests in line with Concerns procedures & policies.
- Ensuring all
invoices/payment requests (properly backed up) are paid within 7 days of
being received in finance department.
- Ensuring there
is enough money as per costed work plan as when needed.
Bank Payment Processing
- Receiving
backed up invoices from Logistics/admin/Field locations.
- Reconciliation
of supplier statements with Concern records and addressing any noted
variances.
- Forwarding well
backed up invoices to management for approval.
- Proper tracking
of all invoices in various stages of processing.
- Preparation of
cheques/on-line in line with Concerns policies.
- Ensuring all
invoices/payment requests (properly backed up) are paid within 7 days of
being received in finance department.
- Tracking of
withholding tax, withholding VAT and salary taxes and insuring payments
are made in good time, and in the correct amount(s).
- Recording all
transactions on an excel cashbook on a daily basis.
Cash & Bank
- Recording all
transactions on an excel cashbook on a daily basis, ensuring coding
ensuring all codes are correct, descriptions are appropriate and exchange
rates are correct and in line with procedures for review by the Finance
Officer.
- Checking and
signing off on daily bank statements to ensure all debits and credits are
in line with actual bank receipts and payments
- Ensuring
cheques/cheque books are stored safely and securely while in your
possession.
- Ensuring new
cheque books are ordered in good time
- Filing all
associated paperwork associated with all Nairobi cash/bank receipts or
payments.
Cash Flow
- Daily tracking
of recorded bank balances to ensure bank balances does not go below the
set thresholds.
- Preparation of
Dublin transfer requests process by consulting with budget holders for
monthly cash projections
- Follow up with
the banks in case of delayed crediting of funds into Concern’s bank
accounts.
- Ensuring
conversions from USD to Kshs are done in good time and the rate is
obtained from at least 2 bidding banks with which we have a currency
conversion arrangement.
Other Duties
- The finance
officer may be asked to cover the functions a finance officer in his/her
absence or assisting in the completion of specific other tasks during
periods of heavy workload.
- Assist in the
internal or external audit process.
Responding to Emergencies:
- Participate and
contribute as necessary towards Concern’s Emergency response as and when
necessary
- Comply with
Concern’s health, safety and security guidelines during emergencies
Programme Participant
Protection Policy
- To adhere to
the standards of conduct outlined in the Programme Participant Protection
Policy and Concern Code of Conduct.
Job Specification:
- A degree in
Commerce, Finance, Accounting or related field
- CPA (K) or ACCA
professional certification
- At least two
(2) years’ experience working in busy finance or accounts in an
international NGO that works with and through partners is preferred.
Experience in audit is an added advantage.
- Proficient in
computer software applications including at least one accounting/financial
software, preferably Microsoft Great Plains (MGP), Word and Excel
- Strong
professional ethics in accounting/finance, confidentiality, integrity,
accountability and attention to detail
- Strong
communication, interpersonal, organization and planning skills
- Fluent in both
spoken and written English and Kiswahili. Disclaimer Clause
This job description is not
exhaustive and may be revised by the line manager from time to time.
How to Apply
Interested candidates, who
meet the above requirements, should send a CV and Cover Letter to
nairobi.hr@concern.net with the title of the email as ‘Officer Finance’ by 14th
October 2016.
Each application should include at least three (3) referees who can validate technical expertise.
Telephone contacts must be submitted with the application.
Only shortlisted candidates will be contacted for interview.
Concern has a Programme
Participant Protection Policy and Concern Code of Conduct which has been
developed to ensure the maximum protection of programme participants,
especially beneficiaries, from abuse and exploitation, and to clarify the
responsibilities of Concern staff, partner organisations, and anyone engaged by
Concern or visiting our programmes, and the standards of behaviour expected of
them.
In this context all Concern
staff have a responsibility to the organisation to strive for, and maintain,
the highest standards in the day-to-day conduct of their work in accordance
with Concern’s core values and mission.
Any candidate offered a job
with Concern will be expected to sign the Programme Participant Protection
Po;licy and Concern Code of Conduct as an appendix to their contract of
employment.
By signing the Programme
Participant Protection Policy and the Concern Code of Conduct candidates
demonstrate they have understood its content and agree to conduct themselves in
accordance with the provisions of this document.
Any breach of the Programme
Participant Protection Policy and Concern Code of Conduct by employees of
Concern during the course of their employment will result in disciplinary
action up to, and including, dismissal Concern Worldwide is a non-governmental
international humanitarian organization dedicated to the reduction of suffering
and working towards the ultimate elimination of extreme poverty in the world’s
poorest countries.
‘Concern’ is the trading name
of ‘Concern Worldwide’, a company limited by guarantee, registered number
39647; registered charity number CHY 5745, registered in Ireland, registered
address is 52-55 Lower Camden Street, Dublin 2, Ireland.
Follow Concern online:
www.concern.net
Concern is an equal
opportunity employer