Administrative Assistant
The African Institute for Development Policy (AFIDEP) is an international non-profit policy think tank whose mission is to translate and enable utilisation of evidence in policy-making, primarily in the fields of population change and sustainable development; and health systems strengthening in Africa.
The African Institute for Development Policy (AFIDEP) is an international non-profit policy think tank whose mission is to translate and enable utilisation of evidence in policy-making, primarily in the fields of population change and sustainable development; and health systems strengthening in Africa.
We work to bridge the gap
between research, policy and practice by enabling use of research evidence in
decision making aimed at addressing various development challenges in Africa.
He/she will provide
secretarial support to staff as well as providing overall administrative,
information and management support.
Key Responsibilities
Front Office Services
Key Responsibilities
Front Office Services
- Manage the
reception and switchboard to interface mails, visitors and calls with
office
- Collecting,
sorting, distributing and preparing mails, messages and courier deliveries
- Ensuring proper
condition and posture of the front office
Administrative services
- Inventory
maintenance for office supplies, kitchen, janitorial and sanitary supplies
- Support
procurement process
- Petty cash
management
- Filing and
administration documentation maintenance
- Maintaining
cleanliness and orderliness in the office, with the help of the office
assistant.
- Support
organization of departmental and staff meetings as well as other meetings
and conferences
- Taking and
custody of meeting minutes – staff and operations division meetings
- Maintenance of
leave database
- Supervising
Office assistant
- Providing
secretarial and administrative support to staff
- Update and
maintain internal organisational year planner & notice board
Communication
- Support
management of AFIDEP online presence
- Contribution to
office publications
Travel
- Make
arrangements, bookings and reservations for both local and international
travel.
- Carrying out
any other duties as assigned from time to time by the management
Qualifications, Skills,
Knowledge and Experience
Qualifications
Qualifications
- Holder of a
minimum of a social science degree from a recognised University
- Holder of ICT,
communications and French language knowledge will be an added advantage
Experience
- Minimum of 3
years of relevant experience.
- Experience in
an international non-profit organisation will be an added advantage
Skills
- Self-starter
requiring minimal supervision
- Highly
organised, excellent coordinator and ability to work under pressure
- Strong ICT
skills
- Strong
analytical skills
- String liaison
skills
- Ability to
multi-task and manage time appropriately to ensure timely support
- Value driven
and upholding high integrity
- Team player
- Strong
communication skills
- High level of
people-related skills in working with cross-functional teams and with
partners
- Working
knowledge of French language will be an added advantage
Additional information: This position will be
for an initial period of 2 years, renewable depending on performance, needs of
the Institute and availability of funding.
A competitive remuneration
package will be offered commensurate with qualifications and experience.
To apply:
To apply:
Please send
(1) one-page cover
letter
(2) CV of not more than 4
pages (including three relevant referees).
Application letters should
have the title of the position as the subject as well as subject of email for
electronic applicants.
Only qualified applicants
shortlisted for interviews will be contacted.
Applications will be
evaluated continuously until the relevant candidate is engaged.
Address:
Address:
Finance and Administration
Manager
African Institute for
Development Policy (AFIDEP),
WestcomPoint Building,
Mahinga Mairu Avenue Off Waiyaki Way,
P.O. Box 14688-00800,
Westlands,
Nairobi, Kenya
Email: hr@afidep.org
Email: hr@afidep.org
