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Regional Operations Assistant Job in Nairobi Kenya

Regional Operations Assistant
 
Location: Nairobi
 
Industry: Health care
 
Our Client, an International NGO whose core business is Reproductive Health and Family Planning to millions of the world’s poorest and vulnerable women, is seeking to recruit a Regional Operations Assistant
 
Duties and Responsibilities

  • Submit documents and reports from Social Franchise to Support Office for reimbursement of claims.
  • Liaise with service providers to further investigate abnormal claims
  • Monitor patterns and reoccurrences of abnormal claims and identify capacity gaps in service provider’s knowledge and claims reporting.
  • Generate vetting reports for the finance team to guide claims payments.
  • Conduct client tracing including home visits to clients
  • Generate monthly reports for the Voucher Coordinator and Finance team on which claims to process for payments and which claims to reject
  • Assist the Regional Coordinator in making Purchases at the Regional level
  • Assist the Regional Coordinator to Pre-qualify suppliers of regular consumables and draft framework agreements
  • Prepare and send Monthly consumption reports to Support Office
  • Assist the Regional Coordinator to identify at least 3 garages for servicing and repairing the vehicles within the region.
  • Assist the Regional Coordinator to prepare monthly travel plans and fleet reports
  • Prepare and submit fuel purchase documents from the Region to the Support Office.
  • Assist the Regional Coordinator to develop and maintain service history reports for each of the vehicles within the region.
  • Assist the Regional Coordinator to submit monthly reports and weekly updates on Security.
  • Assist the Regional Coordinator to recruit temporary staff and forward all recruitment documents to Support Office for issuing of contracts.
  • Assist the Regional Coordinator in organizing disciplinary hearings at the Regional level
  • Assist the Regional Coordinator to facilitate payment for utilities in the region.
  • Oversee implementation of  policies at the Regional level
  • Act as primary liaison between Support office and the Regional Office
  • Assist with preparation of the Regional Annual budget
  • Implement financial policies and procedures
  • Maintain financial files and records in the region
  • Prepare quarterly reports and report on variances
Qualification and Experience
  • Bachelors’ Degree Business Administration / Economics / Finance or any other relevant degree
  • Minimum accounting qualifications, CPA 2 or higher
  • At least 2 years’ experience working in a non-governmental organization
  • Experience running a Voucher Program desirable
To apply, send your CV and cover letter only to careers@flexi-personnel.com before close of business 15th October, 2016. 

Clearly indicate the position applied for and salary expectation on the subject line

NB: Flexi Personnel Ltd does not charge candidates for job placement.

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